Travel$ense User's Guide (PDF, 139 MB) - NBAA
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Travel$ense User's Guide (PDF, 139 MB) - NBAA

Travel$ense User's Guide (PDF, 139 MB) - NBAA Travel$ense User's Guide (PDF, 139 MB) - NBAA

nbaa.org
13.07.2015 Views

94TRAVEL$ENSEinput and when the nearest commercial airport is selected, to allow for presettingvalues to local airport conditions. If the commercial and corporateairport is identical, Travel$ense will use the corporate drive time, which is inputfrom the date/time screen.The enroute times are shown for display purposes only and cannot be edited.Double clicking on the field has no effect. Airline enroute times are obtainedfrom real-time schedule information from the CRS, adjusted for time zones.Business aircraft enroute times are set based on the performance parametersstored for the aircraft and the city pairs involved, along with any user-editingdone on Tab 1. For more information, see Edit Leg ETE and Refuel Time onpage 77.Totals for all passengers are displayed in the greyed spreadsheet to the right ofindividual spreadsheets. They are noted here for display only, and cannot bealtered.Travel$ense also calculates the “Total Leg Time” and “Employee Time Cost” foreach passenger, and tallies them for all passengers.TOTAL LEG TIMETotal Leg Time is the total amount of time it takes to get from A to B, door todoor, in hours and minutes. This simply is the sum of the five times above.EMPLOYEE TIME COSTEmployee Time Cost is the cost of that time, on that leg only, for that individualonly, based upon their hourly cost to the company during the business day, withadditional cost added for time after hours if the company has elected to valueemployee travel time after hours (see Miscellaneous Default Settings). Thiscannot be calculated easily from the times shown above since the precise timeof day and day of week along with extensive data on each passenger is used.This time only considers door-to-door travel time, not the productivity ofother times such as site time.Editing Travel TimesIndividual passenger travel times can be changed by highlighting them and typingin new numbers.Multiple passenger travel time changes can be invoked by double clicking on thetimes in any column of that particular time. You then will be prompted tochange the number for any of the two to four travel options and will be able toselect options to change it for all passengers and/or for all legs.If the travel time you have selected to change is Drive Time to Airport or DriveTime to Destination, in addition to the all passengers and/or all legs checkboxoptions, you also will have the option to apply the drive time estimatesCopyright © 1999, National Business Aviation Association, Inc.

TRAVEL$ENSETrip Expensescoming/going from the airport to which this drive time applies. For instance, ifthe actual drive time from the airport is 30 minutes, and the pre-entereddefault is 20 minutes, you could enter 30 and check all passengers/legs andapply the 30 minute drive time to the return drive to that particular airport. Inall cases, users can confirm these changes simply by selecting randompassengers/legs to display the passenger-specific totals.In the lower portion of the third tab Travel$ense creates a small spreadsheetfor each passenger, for each leg to display travel expenses generated by thetime triggered expense calculation method. These expenses affect the OtherTrip Expenses on Tab 4 and thus the cost comparisons on Tab 5.Expenses generally are a relatively small component of the overall cost of travelwhen employee time is taken into consideration. The cost of air services isinput and adjusted via Tab 1. This leaves other incidental expenses during travel,the largest of which is typically the hotel expense.95Travel$ense creates a small spreadsheet for each passenger, for each leg todisplay travel expenses. These expenses are totaled at the bottom of thespreadsheet by leg. Totals for all passengers are displayed in the grayedspreadsheet to the right of individual spreadsheets. They are noted here fordisplay only, and cannot be altered.Travel$ense automatically allocates expenses to each passenger based on theamount of time they are away from home, both travel time, site time and nonproductivetime (e.g. overnight stay). The default expense amounts andapplicable start and end times drive the expense allocation. Expenses normallyonly would differ by passenger due to different individual drive times, and thatwould be extremely rare. Expenses would differ substantially among the threecolumns if the airline option required extra overnights, due mainly to theimpact of hotel and meals expenses.For a given expense type, the default expense amount is applied if a passengeris away from home at least 50 percent of the time defined by the start and endtimes in the defaults. Using this approach, breakfast, lunch, dinner and otherCopyright © 1999, National Business Aviation Association, Inc.

94TRAVEL$ENSEinput and when the nearest commercial airport is selected, to allow for presettingvalues to local airport conditions. If the commercial and corporateairport is identical, <strong>Travel$ense</strong> will use the corporate drive time, which is inputfrom the date/time screen.The enroute times are shown for display purposes only and cannot be edited.Double clicking on the field has no effect. Airline enroute times are obtainedfrom real-time schedule information from the CRS, adjusted for time zones.Business aircraft enroute times are set based on the performance parametersstored for the aircraft and the city pairs involved, along with any user-editingdone on Tab 1. For more information, see Edit Leg ETE and Refuel Time onpage 77.Totals for all passengers are displayed in the greyed spreadsheet to the right ofindividual spreadsheets. They are noted here for display only, and cannot bealtered.<strong>Travel$ense</strong> also calculates the “Total Leg Time” and “Employee Time Cost” foreach passenger, and tallies them for all passengers.TOTAL LEG TIMETotal Leg Time is the total amount of time it takes to get from A to B, door todoor, in hours and minutes. This simply is the sum of the five times above.EMPLOYEE TIME COSTEmployee Time Cost is the cost of that time, on that leg only, for that individualonly, based upon their hourly cost to the company during the business day, withadditional cost added for time after hours if the company has elected to valueemployee travel time after hours (see Miscellaneous Default Settings). Thiscannot be calculated easily from the times shown above since the precise timeof day and day of week along with extensive data on each passenger is used.This time only considers door-to-door travel time, not the productivity ofother times such as site time.Editing Travel TimesIndividual passenger travel times can be changed by highlighting them and typingin new numbers.Multiple passenger travel time changes can be invoked by double clicking on thetimes in any column of that particular time. You then will be prompted tochange the number for any of the two to four travel options and will be able toselect options to change it for all passengers and/or for all legs.If the travel time you have selected to change is Drive Time to Airport or DriveTime to Destination, in addition to the all passengers and/or all legs checkboxoptions, you also will have the option to apply the drive time estimatesCopyright © 1999, National Business Aviation Association, Inc.

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