form of confidential report on private secretary/senior personal ...

TEA BOARD14, B.T.M. SARANIKOLKATA – 700 001FORM OF CONFIDENTIAL REPORT ON PRIVATE SECRETARY/SENIOR PERSONALASSISTANT/STENOGRAPHER GRADES ‘C’ AND ‘D’ OF C.S.S.S.Ministry / Department / Office <strong>of</strong> .....................................................................................Report for the year / period ending ..................................................................................1. Name <strong>of</strong> the Officer ::2. Date <strong>of</strong> Birth ::3. Designation <strong>of</strong> the post held ::4. Whether the Officer belongsto Scheduled Caste/Scheduled ::Tribe5. Present Grade ::6. Date <strong>of</strong> appointment to thepresent grade ::7. Name <strong>of</strong> <strong>of</strong>ficers withdesignations with whomemployed during the year ::and the period servedwith each8. Period <strong>of</strong> absence from dutyon leave, training, etc., ::during the yearContd.....P/2..

-:2:-ASSESSMENT BY THE REPORTING OFFICER1. State <strong>of</strong> Health ::2. Regularity and punctualityin attendance ::3. Pr<strong>of</strong>iciency and accuracyin Stenographic work ::4. Intelligence, Keenness andindustry ::5. Trustworthiness in handlingsecret and top secretmatters and papers ::6. Maintenance <strong>of</strong> engagementdiary and timely submission<strong>of</strong> necessary papers <strong>form</strong>eetings, interviews, etc. ::7. General assistance in ensuringthat matters requiring attentionare not lost sight <strong>of</strong> ::8. Initiative and fact indealing with telephone callsand visitors ::9. Ability to draft notes, letters,minutes, briefs and abilityto prepare summary, etc. (Incase such items <strong>of</strong> work havebeen per<strong>form</strong>ed by the Officer) ::Contd....P/3..

10. a) Has the Officer anyspecial characteristicsand/or any outstandingmerits or abilitieswhich would justify his/her selection for specialassignments. If so, pleasemention these characteristicsbriefly ::-:3:-b) Recommendations regardingsuitability for otherspheres work(This should be substantiated)::11. Has he/she been reprimandedfor indifferent work or forother causes during the periodunder <strong>report</strong>? If so, givebrief particulars ::12. General assessment <strong>of</strong> personallity,character and temperamentincluding relations withfellow employees, amenabilityto discipline, etc. ::13. Integrity (If the <strong>of</strong>ficial’sintegrity is beyond doubt,it may be so stated. If thereis any doubt or suspicion,the column should be left blank,and action taken as per ::instructions prescribed inEstablishment and AdministrationManual. But it is necessarythat a superior <strong>of</strong>ficer shouldmake every effort to <strong>form</strong> adefinite judgement about theintegrity <strong>of</strong> those workingunder him, as early as possible,so that he may be able to makea positive statement).Contd....P/4..

14. Grading (Outstanding/Verygood/good/Average/BelowAverage) ::-:4:-(An <strong>of</strong>ficer should not begraded outstanding unlessexceptional qualities andper<strong>form</strong>ance have beennoticed, grounds for givingsuch a grading should beclearly brought out)15. Effectiveness in the developmentand protection <strong>of</strong> SCsand / or STs.a) Attitude towards SCsand / or STs ::b) Sensitivity to socialJustice ::c) Ability to take quickand effective action toprevent and quellatrocities and ensurejustice to SCs and/orSTs ::d) Effectiveness in bringingabout the development <strong>of</strong>SCs and/or STs. ::Signature <strong>of</strong> the Reporting OfficerPlace ::Date ::Name ________________________________( In Block Letters )Designation during the period <strong>of</strong>Report ________________________________