Tender Document - Pollution Control Board, Assam

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2.0 SUBMISSION OF BID1. The bid must accompany Annexure-I with Techno Commercial part of Bid and andAnnexure-II & III along with 'Price' part of the Bid duly filled in and signed by theBidder along with the seal of the Firm.2. The Bidders are requested to quote-total price of each instrument separatelyindicating the Govt. levies, freight, insurance, installation charges and otherexpenditure item-wise F.O.R. PCBA, Guwahati. The bidders are expected toexamine the bidding documents carefully and are deemed to have received andread all documents. It shall be the responsibility of the bidders to request thecopies of any missing documents. Failure to do so will be at bidders risks.BIDDER CAN QUOTE THE RATES FOR ALL THE INSTRUMENTS OR SOMEOF THE INSTRUMENTS AGAINST ONE TENDER DOCUMENT. HOWEVER,SEPARATE PRICE BID AND TECHNICAL BID SHOULD BE SUBMITTED FOREACH ITEM CLEARLY MENTIONING THE ITEM CODE NUMBER, ITEM NAMEON THE TOP OF THE ENVELOPES WITH SENDERS NAME AND ADDRESS.THE POLLUTION CONTROL BOARD, ASSAM, RESERVES THE RIGHT TOACCEPT THE TENDER IN FULL OR IN PART. THE BID FOR EACH ITEMSHOULD BE IN SEPARATE SHEETS/PAGES AND ITEM CODE NUMBERSHOULD BE WRITTEN ON THE TOP OF EACH BID. EMD SHOULD BESUBMITTED SEPARATELY AGAINST EACH ITEM. ITEM-WISE TECHNICALSPECIFICATIONS AND PRICES SHOULD BE IN SEPARATE ENVELOPS i.e.THERE SHOULD BE SEPARATE ENVELOPE FOR EACH ITEMS INCASEBIDDERS DESIRES TO QUOTE MORE THAN ONE ITEM. TENDERERSSHOULD COMPLY THE ABOVE INSTRUCTION.3. For the authorized Indian Suppliers, supplying foreign Origin/manufactured items,they are allowed to quote in Indian Rupees on FOR destination basis. However,the Board will not enter into any Trade Agreement such as high Sea Sale/deedetc. The Concessional Custom Duty and Excise Duty Exemption certificate will besupplied. In that case, the normal custom duty applicable should be borne by thesupplier. The entire responsibility/charges upto destination should be borne by thesupplier. Therefore excise duty and custom duty excluded price should be quoted.Taxes, other levies, insurance, Octroi, freight etc., if any should be indicatedseparately, No C/D forms will be issued against VAT/CST.4. It may be noted that mere quoting lowest rates will not entitle any firm to get theorder. The quality of the item being offered, the past performance supply etc. willalso be taken into consideration. Prior to award of purchase order the buyer cancall any details, explanation, regarding technical & financial aspect, includingdemonstration of the instrument/equipment.5. The Tender is to be submitted "single stage-3 envelops system" i.e. the firstsealed envelope will contain the earnest money, the second sealed envelop willfull information required to judge pre-qualification, earnest money, completedetails and specifications of the instruments offered including the leaflets and3
catalogues, list of credentials with documentary evidence i.e., purchase order etc.,PAN No., Vat/Sales Tax Registration No., Affidavit for not being black listed,Commercial Terms & Conditions etc. It shall be marked "Pre-qualifications,technical and commercial Bid No. WB/LB-16/Pt-I/97-98/349 dtd. 02.01.2013due on 28.01.2013 for supply of Scientific Equipments. The third envelope willcontain only price quoted by the bidder in the form given at Annexure -II of thisdocument and shall be clearly marked "Price Bid No. WB/LB-16/Pt-I/97-98/349dtd. 02.01.2013 for instruments & equipment”. All the above envelopes must beseparately sealed and shall be kept in one envelope bearing the address ofPollution Control Board, Assam and superscribed with bold letter "Tender for theItem no. .…”. The senders’ address should be mentioned in all envelopes.6. The list of instruments/equipments their approximate quantity is given atAnnexure-IV and the detailed specification of the Instruments are given in thetender documents (Page No. 11-34). The quantity mentioned in the tenderdocuments may be increased or decreased at the discretion of the CompetentAuthority in the Pollution Control Board, Assam without assigning any reason.7. Item Code number(s) should be mentioned invariably on all envelopes.Technical & Commercial part of the tender will be opened at 11.00 AM on29.01.2013 in the office of the Pollution Control Board, Assam, in presence of therepresentatives of the Tenderers who would like to present. Sealed Price part ofTechnically and Commercially acceptable tenders will be opened on a later date inthe presence of purchase committee of the Board.8. The EARNEST MONEY shall be in the form of Demand Draft only in favour of"MEMBER SECRETARY, POLLUTION CONTROL BOARD, ASSAM" payable atGUWAHATI. Tender shall not be entertained where a Tenderer has not furnishedadequate earnest money as specified in the Annexure –IV. In case of non-supplywithin stipulated time or the instrument supplied is found defective and notattended by the supplier, the Earnest Money deposited by the supplier will beforfeited.9. The Firm who seek exemption from depositing earnest money being small scaleindustry or being registered with NSIC, DGS&D and other Government agencieswhich entitles them for exemption must submit the valid Registration Certificatecovering the instrument offered by them along with the permissible value. Thecopy of Government Notification granting exemption from deposit of EMD must besubmitted along with the techno- commercial part of tender along with the bid.(EMD Exemption will be granted only to those items specified in the certificate ofRegistration).10. Unsuccessful bidders bid security will be discharged/ returned without any interestin the same form after the concerned purchase is finalized and that of successfulbidders will be discharged without interest after the successful installation of theinstrument.11. The validity of Tender would be for a minimum period of 180 days from the date ofopening of Tenders. A Bid valid for a shorter period may be rejected by the Boardas non responsive.4
Page 1: Tender DocumentThis document contai
Page 6 and 7: 12. The rates should be quoted both
Page 8 and 9: S. No.Annexure-IAPPLICATION FORM(To
Page 10 and 11: Annexure - IIIUNDERTAKINGDATE______
Page 12 and 13: Item Code No.: 01BOD IncubatorMater
Page 14 and 15: Item Code No.: 03Autoclave (Vertica
Page 16 and 17: Item Code No.: 05HOT AIR OVENSpecif
Page 18 and 19: Item code No.: 07COD DIGESTER with
Page 20 and 21: Item Code No.: 09Flame photometerMi
Page 22 and 23: Item Code No.: 11Noise Level MeterM
Page 24 and 25: Item Code No.:13FLUE GAS ANALYSERA
Page 26 and 27: Item code No.: 15SPECTROPHOTOMETER
Page 28 and 29: Item code No.: 17Flash Point Appara
Page 30 and 31: Item Code No.: 19Horizontal Laminar
Page 32 and 33: Item Code No.: 21Pesticides Standar
Page 34 and 35: Item Code No.: 23Stack Monitoring E
Page 36: CHECK LIST FOR THE BIDDER1. Bid on

Tender Document - Pollution Control Board, Assam

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