TREASURERANNUAL REPORT 2011-<strong>2012</strong>Adrian TophamTreasurerand Loss Statement and even Balance Sheet is somewhatmisleading. <strong>The</strong> vast majority <strong>of</strong> the funds in our accountsare held in trust or are designated for charitable purposes.Only a tiny fraction <strong>of</strong> our total annual income and outgo can rather than reviewing performance as a whole, it is far morepertinent to discuss the results <strong>of</strong> the various funds that makeup the club’s operations. This is done below, with a summary following.administration is run. For the 11 months <strong>of</strong> the 2011/12 <strong>Rotary</strong>a budgeted year to date surplus <strong>of</strong> THB 86. <strong>The</strong> shortfall is dueto lower member fees because <strong>of</strong> lower member numbers,an extra month’s salary from the overlap when Khun Prakairetired, and various expense overruns, mostly to do with the90 versus budgeted surplus <strong>of</strong> THB 14. Fortunately, this canbe covered from spare funds – but only just. Our operatingexpenses are essentially fully covered by dues in a normal <strong>The</strong> Fellowship Account, through which we run social functionsand fund expenses for visiting Rotarians and public relations,reported a surplus <strong>of</strong> THB 10 for the year.<strong>The</strong> Reserve Account, which is a fund held for emergenciesand extraordinary expenses, and is supplemented by newused to cover expenses associated with Khun Prakai’sretirement, our 50th anniversary celebrations and History<strong>The</strong> Luang Sit Fund accounts showed a surplus <strong>of</strong> THB 110,but this was mostly due to Luang Sit Fellowships paid inadvance. Donations (THB 6) boosted the Fund to THB 2.27million. Scholarships for 114 students were funded by LuangSit Fellowships and Fund interest (annual and accumulated).earnings and the annual donation to the home. <strong>The</strong> latter isTHB 120 p.a., funded from interest earnings and by utilization<strong>of</strong> the fund principal. With a balance <strong>of</strong> THB 1.889 million, nearly 20 years.Charity Funds (including <strong>The</strong> <strong>Rotary</strong> Foundation MatchingGrants, Paul Harris Fellowships and sundry accounts/funds)started the year with THB 4,413, <strong>of</strong> which THB 3,775 wasprojects and will be disbursed in coming months. <strong>The</strong> level <strong>of</strong>funds in these accounts can vary greatly from year to year andmonth to month depending upon receipt <strong>of</strong>, say, MatchingGrant monies, which tend to come and go in large lumps. Ofthe THB 5,116 committed, THB 1,245 is for Matching Grants,another THB 1,348 is for Flood Rehabilitation purposes,and another THB 1,652 is for water projects underway. OnlyTHB 214 remains in the Charity account unallocated for any funds at 30th June will be handed over to next year’s Boardfor additional/new charity projects.As at 31st May there were no overdue amounts owing to theclub.Also at 31st May, cumulative credit and debit transactionsthough all accounts for the year exceeded THB 39 million.We would like to express our thanks to our house bank,Thanachart Bank, for their service and their fee concessions.A summary <strong>of</strong> the <strong>Club</strong>’s Operating Fund results for the year (11 months actual plus June estimate) shows (THB 000’s):ITEM/YEAR (THB 000’S) 2010/11 ACTUAL 2011/12 BUDGET 2011/12 ESTIMATEINCOME TOTAL TOTAL TOTALMembership Fees 1,193 1,233 1,196<strong>South</strong> Wind/Publications 39 36 44Other 29 1,261 8 1,277 8 1,248EXPENSESRI/District Dues 350 355 346Salary 643 663 708Communications 59 64 53Other 201 1,253 181 1,263 227 1,334NET + 8 + 14 - 86YEAR END CASH 91 105 520 <strong>Rotary</strong> <strong>Club</strong> <strong>of</strong> <strong>Bangkok</strong> <strong>South</strong> <strong>Yearbook</strong> <strong>2012</strong>
TREASURERANNUAL REPORT 2011-<strong>2012</strong><strong>The</strong> table below summarizes the overall position <strong>of</strong> all the <strong>Club</strong>’s Accounts/Funds as at 31st May, <strong>2012</strong>:FUND Balance 1/7/11 Income Expenditure Balance 31/5/12CLUB OPERATING 91 1,257 1,262 86FELLOWSHIP 26 1,188 1,178 36RESERVE 422 151 313 260CHARITYLuang Sit Fund/LS Fellowships 2,340 804 694 2,450Sister Rita Fund 1,981 28 120 1,889Charity Account 2,034 5,540 4,873 2,701<strong>Rotary</strong> Foundation Matching Grants 1,906 2,815 3,476 1,245Other (PHFs/CWIP/Flood/B’card) 473 8,228 7,151 1,550TOTAL CHARITY 8,734 17,415 16,314 9,835TOTAL CLUB 9,273 20,001 19,067 10,217<strong>The</strong> <strong>Club</strong>’s Balance Sheet as at 31st May, <strong>2012</strong> showed:ITEM JUNE 2010 JUNE 2011 MAY <strong>2012</strong>ASSETSBank Accounts 7,116 9,291 10,217<strong>Club</strong> Operating 83 298 86Reserve 372 422 260Fellowship 46 366 36Luang Sit Fund/Fellowship 2,406 2,376 2,450Sister Rita 2,076 1,980 1,889Charity 1,717 1,444 2,701Matching Grants 6 1,906 1,245Bartercard 155 69 12Other 255 426 1,538Trade Debtors/Prepayments 475 669 90DDF/Other 98 18 30TOTAL ASSETS 7,689 9,978 10,337LIABILITIESService Projects 666 1,336 2,337<strong>Rotary</strong> Foundation Projects/DDF 103 226 150MG/Other Project Liabilities 239 2,189 2,593Prior Years’ Projects 0 0 0Funds Held in Trust (Luang Sit/Rita) 4,512 4,356 4,339Prepaid Income/Other 401 687 138TOTAL LIABILITIES 5,921 8,794 9,557SURPLUS/(DEFICIT) 1,768 1,184 780<strong>Rotary</strong> <strong>Club</strong> <strong>of</strong> <strong>Bangkok</strong> <strong>South</strong> <strong>Yearbook</strong> <strong>2012</strong> 21