Science Students and Internships at ESO

a) Science studentsThis program is for students who are already enrolled in a PhD programme and wish towork on a science project at ESO as part of their Thesis.The visits are from 1 to 6 months (exceptionally up to 1 year). Students must be fullyfunded externally. Accommodation can be provided by ESO, depending on availability: thecost is covered by the individual or external sources. When approved, an UnpaidAssociate contract is issued, and the OfS takes care of the logistic (desk, card, etc).Criteria and procedure:The requester must inform the Head of the Office for Science as early as possible abouther/his intent to invite a science student at ESO. The requester then completes the requestform for an Unpaid Associate position and hands it to the Head of the Office for Science forapproval. The supervisor should at the same time provide the student's CV, as well as adetailed outline of the project, and the involved time-scales for each task. Input on theexpected expertise/knowledge gained by the student during the visit must be included.The quality of the science project itself, the level of the student, the availability of thecontact person at ESO during the visit, will be considered. It is also important to make surethe student has the proper financial support to live in Munich/Santiago during her/his visit.The proposal will have to be approved by the Head of the Office for Science andconfirmed by HR. The HR Officer will then prepare and send the Unpaid Associate contractoffer. Upon arrival of the student at the Office for Science, the student completes the hiringprocess with the HR Officer.b) Science internship programThis program is intended for MSc students who want to gain some working experience atESO. Preference is given to students from ESO member States and Chile. Approvedresources will be included in the budget each year (1 FTE-year being available for 2010).The visits are from 1 to 4 months, depending on the project needs. Students will receivefinancial support to help them during their visit at ESO, with 600!"month (per diem) and upto 600! for lodging. ESO may provide accommodation (when available) but the cost will becovered by the individual (using the dedicated financial support mentioned above). Travelcosts may be supported by ESO, but should first be requested from the home Universities.Paulina Jiron (OfS-Chile) will help organising accommodation for students coming to Chile.Criteria and procedure:The procedure is the same as for science PhD/MSc students described above, except thata student contract will be issued. The criteria for selection are similar, namely: a goodscience project for a good student. There is no deadline for such requests, but the openingwill roll until the available FTE is filled (12 months for 2010).Note that when a visit is approved, science students and interns are responsible for gettingall necessary official documents (Visas, etc) for their stay at ESO : the OfS or ESOadministration cannot and will not provide help beyond a standard letter of support.Prepared by Eric Emsellem and Michael West Date: March 22, 2010Approved by: Bruno LeibundgutSignature: