Science Students and Internships at ESO

&&&&&!"#$%"$&!'()$%'*&+%)&,%'$-%*.#/*&+'&0!1&0-#"&02*$33$2&+%)&4#".+$3&5$*'&4+-".&6787&&The Offices for Science (Vitacura/Garching) at ESO host science students enrolled inMaster of Science or PhD programmes. This note provides relevant information pertaining!"#!$%&%#&!'(%)!&#*!#+,-.#*)(#/"0%#&1%23432*556#!"#!$%#7&23%)2%#&!'(%)!&8#*)(#!$%#7&23%)2%#3)!%0)&$31&89Science Students: PhD/MSc students visiting ESO (1 to 6 months) and fully fundedby their host institutes/Universities.Science Internships : MSc students visiting ESO (1 to 4 months) and in need ofsome financial support from ESO.Introductory noteVisits from science students are a critical ingredient of the educational role of ESO and thediffusion of Astronomy within the community, and the Offices for Science in Vitacura andGarching are very supportive of such visits.It is mandatory that ESO staff members involved in the process of searching forscience students to visit ESO inform the Head of the Office for Science(Vitacura/Garching) as early as possible, so that the proposal can be examined in duetime.Hosting a student at ESOStudents recruited via the studentship programme (1 or 2 years of a PhD spent at ESO,see http://www.eso.org/sci/activities/ESOstudentship.html) and visits of PhD studentssupported by the Director General Discretionary Fund are, after their selection, fullyintegrated within the Office for Science (OfS), and as such, are included in the OfS plan(advisor or contact person, desk, etc).The OfS also hosts PhD and MSc students who are fully funded externally: these are the!science students". There is also the opportunity of science internships at ESO, forMSc students who want to gain some working experience at ESO. Both types of visitorsare fully integrated within the Offices for Science. These two possibilities are furtherdescribed below.

a) Science studentsThis program is for students who are already enrolled in a PhD programme and wish towork on a science project at ESO as part of their Thesis.The visits are from 1 to 6 months (exceptionally up to 1 year). Students must be fullyfunded externally. Accommodation can be provided by ESO, depending on availability: thecost is covered by the individual or external sources. When approved, an UnpaidAssociate contract is issued, and the OfS takes care of the logistic (desk, card, etc).Criteria and procedure:The requester must inform the Head of the Office for Science as early as possible abouther/his intent to invite a science student at ESO. The requester then completes the requestform for an Unpaid Associate position and hands it to the Head of the Office for Science forapproval. The supervisor should at the same time provide the student's CV, as well as adetailed outline of the project, and the involved time-scales for each task. Input on theexpected expertise/knowledge gained by the student during the visit must be included.The quality of the science project itself, the level of the student, the availability of thecontact person at ESO during the visit, will be considered. It is also important to make surethe student has the proper financial support to live in Munich/Santiago during her/his visit.The proposal will have to be approved by the Head of the Office for Science andconfirmed by HR. The HR Officer will then prepare and send the Unpaid Associate contractoffer. Upon arrival of the student at the Office for Science, the student completes the hiringprocess with the HR Officer.b) Science internship programThis program is intended for MSc students who want to gain some working experience atESO. Preference is given to students from ESO member States and Chile. Approvedresources will be included in the budget each year (1 FTE-year being available for 2010).The visits are from 1 to 4 months, depending on the project needs. Students will receivefinancial support to help them during their visit at ESO, with 600!"month (per diem) and upto 600! for lodging. ESO may provide accommodation (when available) but the cost will becovered by the individual (using the dedicated financial support mentioned above). Travelcosts may be supported by ESO, but should first be requested from the home Universities.Paulina Jiron (OfS-Chile) will help organising accommodation for students coming to Chile.Criteria and procedure:The procedure is the same as for science PhD/MSc students described above, except thata student contract will be issued. The criteria for selection are similar, namely: a goodscience project for a good student. There is no deadline for such requests, but the openingwill roll until the available FTE is filled (12 months for 2010).Note that when a visit is approved, science students and interns are responsible for gettingall necessary official documents (Visas, etc) for their stay at ESO : the OfS or ESOadministration cannot and will not provide help beyond a standard letter of support.Prepared by Eric Emsellem and Michael West Date: March 22, 2010Approved by: Bruno LeibundgutSignature:

!Science Internships at ESOThe ESO Offices for Science (Vitacura/Garching) offers Science Internships specifically designed for MSc students tovisit ESO (1 to 4 months) to work on a project led by a Faculty Astronomer. As interns at ESO, students will work in theworld's most productive astronomical Observatory. They will benefit from the exceptional scientific environment of theGarching Campus. In Chile, they will benefit from the lively scientific environment in Santiago as well has having theopportunity to visit one of the world's leading observatories.They will have the chance to witness the developments ofstate-of-the-art instruments and contribute to some of the outstanding science projects led by ESO Science Staff. Thiscan include experience on :data reduction, analysis/interpretation of astronomical dataphysical modeling of astronomical objects, simulations of physical processes, pertaining to astronomicalobjects.Study and computing of instrumental performances in the context of a science driven astronomical topic.Internship detailsInternship opportunities are offered throughout the year. The duration of the internship can be from 1 month and upto a maximum of 4 months. We offer a monthly allowance to cover your living expenses and we provide support orfunding for accommodation. In some cases, we may cover the cost of a return trip from/to your home station.ApplicationApplying students should already be enrolled in a Master of Science University programme (or equivalent). and shouldcontact a Staff member who has a dedicated science project to offer.Applications are reviewed on a monthly basis throughout the year by the Heads of the Offices for Science.Although recruitment preference will be given to nationals of ESO Member States and Chile (members are: Austria,Belgium, the Czech Republic, Denmark, Finland, France, Germany, Italy, the Netherlands, Portugal, Spain, Sweden,Switzerland and United Kingdom) no nationality is in principle excluded.The post is equally open to suitably qualified male and female applicants.!