APRC 120202 appendix 2 (PDF - 958KB) - University of Birmingham

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that the Head of the relevant budget centre has responsibility for making arrangements toensure risks are minimized and controlled. These include:• Bringing the guidance to the attention of those arranging and carrying out work abroad.• Not allowing travel to ‘Prohibited Countries’ or ‘Prohibited parts of countries’.• Requiring those travelling and/or working abroad to use the University’s insurance.• Requiring those travelling and/or working abroad to deposit details of their itinerary andcontact details with the Budget Centre..9 It should be noted however that this guidance DOES NOT cover the clinical work thatstudents in the College of Medical and Dental Sciences undertake, including the vaccinationsand other precautions required. The responsibility for health and safety in clinical work lieswith the programme of study to which the student belongs..10 In addition, the Foreign and Commonwealth Office (FCO) and Department of Health provideup to date information on dangerous or politically unstable locations and travel health risks.Students are advised that they must check FCO advice for the country and region they aregoing to immediately prior to travel. More information can be found at:http://www.fco.gov.uk/en/..11 It is acknowledged that some placements will be set up as part of an agreement that hasalready been arranged by International Relations. In these cases, it may not be necessaryfor Schools to conduct risk assessments for the placement institution, if these have alreadybeen carried out by International Relations. In order to establish whether a risk assessmentneeds to be carried out, Schools should discuss with International Relations what health andsafety checks were undertaken as part of the set up of the agreement, and whether theseshould be reviewed. Where sufficient health and safety checks have already been carriedout by International Relations, the School should indicate this on the “Proposal to add aplacement” form.4 Placement Learning: Review4.1 The University, through the Quality Assurance Committee, is responsible for ensuring thequality and standards of placement learning through oversight of the Annual Review process.4.2 Schools should review their placement provision as part of the Annual Review process.Assessment of placement modules should be subject to scrutiny by External Examiners inline with University policy. Further information regarding the Annual Review and ExternalExaminers processes is available from the Academic Quality Unit:http://www.as.bham.ac.uk/aqu/4.3 There should also be mechanisms in place to solicit feedback from current and formerstudents, placement providers and external examiners to ensure the quality and standards ofa placement. Where appropriate, the feedback should be shared with the next student(s) togo on the placement.5 Induction and Preparation5.1 Schools are responsible for providing students with detailed information appropriate to theirplacement learning before the placement learning commences – both via written guidanceand briefing meetings.
5.2 Briefing meetings should ideally involve students who have already completed placementspreviously and incoming exchange students from the relevant countries and institutions.5.3 The following information should be provided:Contact Information & Associated Processes.1 The name of the Placement Learning Co-ordinator..2 Contact numbers for support services at the University of Birmingham, such as the student’sPersonal Tutor, the University Senior Tutor, the Guild of Students’ Advice andRepresentation Service and Nightline..3 The names of contacts at the placement organization and local emergency contacts.(Schools should obtain details of next of kin or another person to be contacted in the event ofan emergency.).4 The process for notifying the student of any significant changes in the location of theplacement or working practices..5 The process for notifying the University of a student’s contact details during their placement.Contextual Information.6 Legal or ethical considerations, such as any professional requirements for confidentiality andsignificant/ relevant differences in legislation, local customs and practices..7 Practical issues relating to travel, insurance, financial and banking arrangements, personalsecurity, accommodation, cost of living and any host country formalities (such as residencepermits)..8 Cultural orientation and work expectations..9 Emergency procedure whilst overseas.Health and Safety.10 Schools should inform students, where appropriate, of the need to check immunizationrequirements for the country of placement. These should be checked with student’sindividual doctors as requirements change regularly and depend on the region, not justcountry, to be visited..11 The University’s Occupational Health Unit provides services to staff and post-graduateresearch students. This includes advising on the vaccinations required for placements andproviding these, with the exception of malarial prophylaxis and yellow fever vaccination.Advice and vaccination for Post-graduate taught and undergraduate students may beprovided, but at a cost to the School. The exception is Clinical Undergraduate Electiveswhen their Occupational Health Service at UHB should be approached..12 Schools should also make student’s aware of the student’s responsibility for health andsafety; what to do if the placement provider expects students to do work they considerhazardous or beyond their physical capacity; the role of trade union appointed safetyrepresentatives.
Page 1 and 2: Code of Practice on Placement Learn
Page 3 and 4: 2.4 When seeking approval for place
Page 5 and 6: .6 Programmes which do not require
Page 7: potential new placement learning op
Page 11 and 12: .18 If any special arrangements are
Page 13 and 14: 8.5 Students are responsible for en
Page 15 and 16: precautions must be taken, first ai
Page 17 and 18: Appendix TwoLetter to a company acc
Page 19 and 20: Appendix ThreeRisk Profiling and Ri
Page 21 and 22: Appendix ThreeFactor Risk Profile I
Page 23 and 24: Appendix FiveInsuranceInsurance: Ge
Page 25 and 26: Appendix FiveStudents’ liability
Page 27: Appendix Fiveincluding clinical err

APRC 120202 appendix 2 (PDF - 958KB) - University of Birmingham

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