Sample Board of Directors Governance Policy Manual - Bureau of ...

MEETING STRUCTURE AND LOGISTICS• Board meetings are held monthly, twelve times per year.• Board meetings will be held on the third Wednesday of each month at a designatedlocation, or as so determined by the Directors in office from time to time.• The Board will receive a packet for the upcoming meeting postmarked or electronicallymailed five business days prior to the meeting. Board pre-meeting reading materialsinclude a tentative meeting agenda, the previous month’s minutes, the ExecutiveDirector’s report, the Medical Director’s report, key financial reports, and anyinformation requiring review prior to the meeting.• At the beginning of each calendar year, the Board Chairperson will prepare a work planand objectives for the upcoming year, as well as measures of success.• Activities at the January meeting include:‣ New Board member orientation (as appropriate)‣ Approval of bank account signatures‣ Review and approval of Scope of Services, locations and hours of operation‣ Review and approval of starting salaries‣ Review and approval of staff salary adjustments‣ Review results from Annual Board Self Appraisal• Activities at the February meeting include:‣ General Business Meeting‣ Review key statistics from UDS Report‣ Assessment of the Board’s composition‣ Review and approval of HR policies• Activities at the March meeting include (Annual Meeting):18