Chesapeake Swim Club New Member Online Packet

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Updated 1/7/13CHESAPEAKE SWIM CLUB SERVICE HOUR AGREEMENT A well-‐run meet requires large numbers of volunteers. Each family is required to work a specific number of service hours, based on the level of the swimmer. Of the total hours required, 30% of the hours MUST be worked at a “Championship” meet [the Elite Pro-‐Am Meet in December] The hours required are determined by level of your swimmer: Meets Only 10 hours per year [3 championship hours] Red/Blue 15 hours per year [4.5 championship hours] 1.25 hrs/month Silver/Gold 25 hours per year [7.5 championship hours] 2.1 hrs/month Senior Dev. 25 hours per year [7.5 championship hours] 2.1 hrs/month Senior 30 hours per year [9 championship hours] 2.5 hrs/month Sectional 35 hours per year [10.5 championship hours] 2.9 hrs/month National 40 hours per year [12 championship hours] 3.3 hrs/month College Summer Swimmers 5 hours per year If you have more than one swimmer, the number of hours required is determined by the swimmer in the highest level. Please read and initial each statement: ____1. As a member of CSC, I understand that our family is expected to volunteer at swim meets. The number of hours is based on the level of my swimmer on January 1 st of each year. ____2. I understand that I am expected to work the required service hours whether my swimmer enters meets or not. ____3. It is my responsibility to sign up for volunteer jobs using the Team’s Website. ____4. Since the Team Website does not allow the team to specify ‘national hours’, I understand it is my responsibility to keep track of the national hours required. The expectation is that 30% of my annual hours will be worked at the national meet hosted by CSC [Elite Pro-‐Am Meet in December]. ____5. Volunteers for most jobs at a meet must be age 13 or older. Friends and/or relatives may work service hours to benefit a swimmer’s account. ____6. Service hours are renewed once a year, on September 1 st . ____7. If there is more than one swimmer in my family, the number of service hours is determined by the swimmer in the highest level. ____8. If there are extenuating circumstances that interfere with my ability to meet the service hour requirement, I must submit a request in writing with documentation to the Board of Directors. ____9. If we decide to leave the team, I understand that we are still obligated for the service hours accrued based on the number of months we were with the team. SWIMMER'S NAME: _______________________________________________ PARENT’S SIGNATURE: _______________________________________ DATE: ________________ 10
Updated 1/7/13Chesapeake Swim Club Travel Policy and Code of ConductEVENT: New Swimmer PacketDATE: ________________As a component of USA Swimming’s enhanced athlete protection program, each USA Swimming cluband Local Swimming Committee (LSC, our LSC is Oklahoma Swimming Inc.) was required to establish andadopt a formal Team Travel Policy. Team Travel is defined as overnight travel to a swim meet or other team activity thatis planned and supervised by the club. In addition, each club was strongly encouraged to incorporate general code ofconduct policies that coincide with Club travel policies, and are consistent with the USA Swimming Code of Conduct(Article 304, Sections 304.1-304.3.15)[Attachment 1]. Inappropriate and unwanted behavior which is detrimental to theimage and/or reputation of USA Swimming, a LSC, club, or the sport of swimming will not be tolerated, and may resultdenial of membership, censure, probation, suspension for a definite or indefinite period of time with or without terms ofprobation, fines or expulsion from USA Swimming, the LSC and/or club.In accordance with the USA Swimming Rulebook, club travel policies must be signed and agreed to by allathletes, parents, coaches, and other adults traveling with the Chesapeake Swim Club (CSC) [Article 305.5.A-D]. In theevent that an athlete violates the travel policy or code of conduct, the coaching staff in attendance shall report violations tothe CSC Head Coach/CEO, Head Age Group Coach, Board of Directors and to the parent or legal guardian of anyaffected athlete. Violations of a severe nature will result in more severe consequences, including (but not limited to) theswimmers’ immediate return home at the swimmer's own expense, barring the swimmer from future team-sponsoredtravel, or barring the swimmer from future swimming competitions.The following Team Travel Policies have been developed and adopted by the Chesapeake Swim Club,effective 5/12/11:1. Club travel policies must be signed and agreed to by all athletes, parents, coaches, and other adults traveling withthe Chesapeake Swim Club (CSC) [Article 305.5.A-D]. [Attachment 2]2. Team managers and chaperones must be members of USA Swimming and have successfully passed a USASwimming-administered criminal background check [Article 305.5.B].3. Regardless of gender, a coach shall not share a hotel room or other sleeping arrangement with an athlete (unlessthe coach is the parent, guardian, sibling, or spouse of that particular athlete) [Article 305.5.A].4. When only one athlete and one coach travel to a competition, the athlete must have his/her parents’ (or legalguardian’s) written permission in advance to travel alone with the coach [Article 305.5.C].a. When only one athlete and one coach travel to a competition, at the competition the coach and athleteshould attempt to establish a “buddy” swim club to associate with during the competition and when awayfrom the venue.5. To ensure the propriety of the athletes and to protect the staff, there will be no male athletes in female athlete’srooms and no female athlete in male athlete’s rooms at any times.6. Team members and staff traveling with the team will attend all team functions including meetings, practices,meals, and meet sessions unless otherwise excused or instructed by the head coach or his/her designee.7. When visiting public places such as shopping malls, movie theatres, etc. swimmers will stay in groups of no lessthan three persons. 12 & Under athletes will be accompanied by a chaperone.8. Swimmers are not to leave the competition venue, the hotel, a restaurant, or any other place at which the team hasgathered without the permission/knowledge of the coach or chaperone.9. During team travel, when doing room checks, attending team meetings and/or other activities, two-deepleadership [One coach and at least one other adult] and open and observable environments should be maintained.10. Athletes should not ride in a coach’s vehicle without another adult present who is the same gender as the athlete,unless prior written parental permission is obtained.11
Page 1 and 2: Updated 1/7/13Chesapeake Swim Clu
Page 3 and 4: Updated 1/7/13How will I know when
Page 5 and 6: Frequently Asked Questions Update
Page 7 and 8: CHESAPEAKE SWIM CLUB REGISTRATIO
Page 9: CHESAPEAKE SWIM CLUB AUTHORIZATIO
Page 13 and 14: Attachment 1: USA Swimming Code of
Page 15 and 16: Updated 1/7/13Attachment 2Chesapeak
Page 17 and 18: 17Updated 1/7/13

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