Indian Institute of Management Raipur - IIM Raipur

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Tender Notice for HousekeepingTender Notice No. IIMR/Tender/2012/08Tenders are invited from the reputed agency up to 15:00 hours on 31 st October 2012, by 3.00 PM forhandling housekeeping services in the institute. Interested parties may view and download the tenderdocument containing the detailed terms and conditions from our website www.iimrapur.ac.inEarnest Money DepositRs. 20,000 (Rupees twentythousand only)Cost of Tender DocumentRs. 500/- (Rupees fivehundred only)1. The tender document of Rs.500 (Rupees five hundred only) as non-refundable fee in the form ofDD/Pay order in favour of Indian Institute of Raipur, payable at Raipur.2. The tender documents are in two-bid system (Technical and Commercial/Financial). The technicalbid will be opened on the same day (last day of issue of tender documents) in the presence ofbidders or their authorized representatives. Financial bids shall be opened only in respect of eligibletenderers’ on the same day or alter date to be notified on the day of opening of technical tender.Tender document will be rejected if it isi. incompleteii. not properly filled.iii. received after the due dateiv. not accompanied with accounts payee demand draft worth Rs.500 for tender document fee(if downloaded from IIM Raipur website)v. not accompanied with accounts payee demand draft worth Earnest Money deposit ofRs.20,000 (Rupees twenty thousand only)Eligibility Criteria of Intending bidders: (Proof/supporting documents to be enclosed for the pointsmentioned below:1. Registered Agency minimum experience of two years in a large reputed educational institutions institutionsuch as IITs, IIMs, IISER, Central/state Universities, or state/central government organizations orany reputed industrial houses/companies , etc., and satisfactory certificate in housekeeping from at leasttwo organizations where they have been providing similar services.2. The tenderer has to supply materials in advance and therefore must be financially sound. Therefore, tendererhas to submit the solvency certificate from nationalized bank for worth of Rupees Ten lakh.3. The work involved is in sensitive places. Therefore the tenderer must have trained workforce and havesufficient experience in the field.4. The Contractor must have registration with EPF authorities5. Registration with ESI is also essential, if the number of employees, employed by him is more as per theremarks of ESI.6. The contractor must pay minimum wages to the employees and strictly follow the labour law in force.7. Last three years’ balance sheet certified by a Charted Accountant with a minimum turnover ofRupees ten lakh per annum in housekeeping activities and the same to be enclosed.10
8. In addition to the above, the following documents are to be enclosed along with the tender documents:a. Registration Certificate issued by the Registrar of Companies / Firmb. Registration Certificate issued by the Department of Labour (OR) Undertaking for producing the licenseas issued by the Labour Department, if the tender is accepted before issue of Work Order.c. No. of Labourers presently employed by the Tenderer for Housekeeping work, in various organizations.Responsibility of the Tenderer1. The Contractor should employ sufficient number of persons for house keeping the institute premises Neat &Tidy.2. The workmen should have sufficient experience and should be given identity cards. The workmen shouldreport at 07:00 AM so that the cleaning work will be completed before the start of the office hours. Aresponsible supervisor must be available to give instructions to the workmen. The workmen should notmishandle any of the machinery items/ equipments/ furniture/ electrical fittings/ office records etc., andshould be careful when they perform cleaning work. If any damage is done to the departmental propertyduring the course of work, the cost will be recovered from the contractor.3. The workmen should be so arranged that some people may be available for cleaning during lunch hours also.4. The workmen should be assigned specific duties and the nominated officer will check attendance. If any ofthe workmen is found not properly performing his duty or otherwise found not suitable, the contractor mustimmediately replace such workmen.The work must be done on all working days and special cleaning should be done on Sundays and holidaysalso.5. In case any workman gets an injury or electric shock or meets with an accident in the course of discharge ofhis/ her duty in IIM Raipur premises, the contractor has to take full responsibility to provide medicaltreatment and payment of compensation if any to him/ her at his cost.6. The Contractor must supply all the materials required for cleaning. Good quality cleaning materials insufficient quantity must be supplied.7. All Legal obligations like payment of EPF/ ESI/ workmen compensation shall be the responsibility of thecontactor.8. The contractor must abide all laws regarding employment of labourers.9. The Tenderer should bring all materials to be used as per Annexure-D to the work spot at the beginning ofthe month and the tenderer is not supposed to take back anything from the stock supplied.10. The tenderer should also quote the required details in annexure I & II as a part of financial bidScope of Works:Sweeping of entire IIM premises: The entire office area including corridors and passages must be swept andsweepings collected and taken away to the dust bin available in the public road. All the rubbish in the dust bin of theoffice as well as in the toilets, wash basins are to be cleared. Brooms and sweeping materials are to be supplied bythe contractor/ tenderer.Mopping of corridors & passages: for Mopping of corridors & passages with appropriate soap oil depending uponthe flooring conditions. All materials should be supplied by the contractor/ tenderer.Cleaning of IIM space: cleaning of carpets, coir mats, and foot mats etc., gentle dusting of side racks, almirahs andother furniture items, office equipments etc. cleaning of partitions, windows, doors etc., with wet clothes.Cleaning of toilets, urinals & wash basins etc.: cleaning of the floors & tiled walls with phenol and cleaning acidand providing urinal cake and naphthalene balls. For hanging of room freshener cake in the toilet and urinal roomsis to be done. Brooms, brushes, phenol, cleaning liquids, urinal cakes, naphthalene balls and air fresheners should besupplied by the tenderer/ contractor.10
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Indian Institute of Management Raipur - IIM Raipur

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