Field Operations Guide - Kentucky Transportation Cabinet

INTRODUCTIONReportingACCOUNT STRIPREQUIRED FIELDSFOG-104Each work order has an eMARS account strip associated with it. OMSautomatically populates these fields. However, it is sometimes necessaryto edit the account strip. The following information is required: Fund (1100, 12F0, 137R, etc.) Unit Code—Four-digit field that indicates the district performing thework (simply the district number preceded by one zero and followedby two zeroes, for example, District 7 = 0700) Location—Two-digit field (district number preceded by one zero, forexample, District 3 = 03) that indicates the district paying for the work(usually the same district performing the work; however, for projectspaid from the Central Office budget, the Location is 00) Function (FE01, FK01, etc.)—Equivalent to PBU in eMARS (someactivities are charged only to specific functions; for each activity a listof appropriate function charges is given with its description) Sub-Function—County number where the work is performed (this isdependent on the road section of the project, not the crew that isperforming the work; for example, if the Martin County crewperforms work in Pike County, the Sub-Function is 098) Activity—Code for the work performed (should match the activitychosen from the dropdown list of the OMS Work Order)ACCOUNT STRIPOPTIONAL FIELDSIn addition to the required fields, the following fields are often used inthe eMARS account strip but may be left blank depending on thecircumstances. Program—Eight-character code that indicates the route on which thework is performed (if work is performed exclusively on one route,Program requires populating; when multiple sections are used or ifthe activity does not require a route, Program is left blank) Reporting Code—Similar to Termini field in eMARS (when Program isused, Reporting Code must be valid for the associated route andcounty; Reporting Code begins with 625, followed by the 7-digittermini; for example, if work is performed between mile points 7 and12, Reporting Code is 625007-012; Reporting Code is also used forrecording bridge numbers when work is performed on a bridge) Department Object—Often left blank but may be populateddepending on the work performed (for all “K” activities [snow andice], the Department Object is “SNIC”)10/11 Page 2 of 3