Banquet Menus - Radisson.com

Policies
SALES AND CATERING POLICIES
MEETING POLICIES
• All public rooms are assigned a room rental value and prices are available from the sales office.
• Special Engineering requirements, e.g. electrical, must be specified at least three weeks in advance. Audio/Visual equipment rentals are available
upon request.
• The Hotel reserves the right to inspect and control all private parties, meetings, receptions, etc. held on the premises. Liability for all damage to the
premises will be assessed accordingly. The customer shall not change or in any way alter the appearance, location, or condition of any decorative
article, furnishing or fixture in the Hotel. Nothing may be attached or adhered to walls, doors and floor coverings.
• If the function room originally reserved cannot be made available to the guest, or if the guest count changes substantially, the Hotel reserves the right to
substitute a comparable room.
• The customer is responsible for all arrangements and expenses of shipping materials to and from the Hotel. The Hotel must be notified three weeks In
advance of shipping arrangements in order to insure proper acceptance of these items upon arrival at the Hotel.
• The Ballroom and Armory rooms at the Hotel are unable to be secured. The Hotel is not responsible for any loss of material, equipment or personal
belongings in any of its meeting or guestrooms. The Hotel is not responsible for any items left in a meeting room at the conclusion of the event.
• The Hotel will hang up to two banners one time at no charge for any group holding a meeting or conference in the Hotel. For each additional banner
there will be a $15.00 fee per banner. A maximum of 10 banners will be hung by the hotel per event. For events exceeding 10 banners, a professional
decorating company should be hired at the client’s expense. There will be a $15.00 fee to move a banner from one location to another.
• If a change from the original room set up is requested on the day of the function, a labor charge will be added to the banquet check.
• The Hotel cannot be held liable for compensation of any kind for loss or damage due to circumstances beyond its control, to include, but not limited to,
mechanical failure of the Hotel systems and equipment, fire, war, states of emergency, labor strikes, failure of utilities or acts of God.
• Based upon the nature of an exhibitors or planner’s event, the exhibitor or planner may be asked to provide a Certificate of Insurance. The Certificate of
Insurance must be provided to the Hotel four weeks prior to the exposition or meeting date.
• A police detail may be required at Hotel’s discretion.
BANQUET POLICIES
• All final arrangements, including menu selections and/or audio-visual requirements are required three weeks prior to the scheduled function date.
• Final guaranteed attendance for all food and beverage functions must be specified no later than noon, 5 business days In advance and cannot be
reduced thereafter. If notification of a final attendance figure is not received by this deadline, you will be charged for the highest number of people noted
on the banquet event order. If attendance falls below the guaranteed number, the customer will be charged the guaranteed amount. If attendance falls
below the minimum number of paid patrons to waive rental, a pro-rated charge may be added. Should the original guarantee increase by more than
15% less than 24 hours prior to the function, a service fee of $5.00 per person will be applied.
• All meal functions for less than I5 people are subject to a $50.00 service fee.
• The hotel will be prepared to serve and seat 5% over the guaranteed number of parties under 250 guests and 3% for parties over 250 guests.
• All food and beverage must be ordered by the Hotel. No food or beverage will be permitted to leave the premises.
• All banquet beverage functions require a minimum purchase of $300.00 per bartender, per four hours or a $75.00 bartender fee will be incurred. A
cocktail server can be made available for groups at a fee of $35.00 per cocktail server for a maximum four-hour period. Host bars do not include NH
State tax(currently 9%) and customary 20% gratuity, 7% of which is taxed.
• Should a concession set up be needed, a minimum of $350.00 in sales is required per two-hour shift. If the $350 is not achieved, the balance will be
charged to the customer.
• Prices are subject to change without notice. Food and beverage prices will be guaranteed no sooner than 30 days prior to function.
• The New Hampshire Liquor Commission requires that all alcoholic beverages be supplied by the Hotel and dispensed by Hotel personnel. The Hotel
wIll request proper identification of any person of questionable age and may refuse alcoholic beverage service if the person is either underage or proper
identification cannot be produced. The Hotel also reserves the right to refuse alcoholic beverage service to any person who, in the Hotel’s judgement,
appears intoxicated.
• All food and beverage is subject to 20% gratuity (7% of which is taxed). This total is subject to NH State tax (currently 9%). Room rental is subject to the
same tax.
• Groups of more than 50 and less than 250 may offer guests a choice of two entrees. For all meals in which a choice of two entrees is offered, the Hotel
will add $1.50 per person to the price of the meal, which is subject to customary gratuity of 20% (7% of which is taxed) This total is subject to NH State
tax (currently 9%). The group contact will be responsible to provide to the Hotel the correct number of each entree at the time the guarantee is provided.
Color coded tickets must be used to indicate the entree selection of each guest; these tickets can be provided by the Hotel. The Hotel does not offer
more than two entrees for each function.
• Round tables of 10 is the standard seating arrangement of the Hotel for all food and beverage functions. Please advise if a head table is required.
• For decorating purposes, the Hotel does not permit the affixing of anything to the walls, floor or ceiling with nails, staples, carpet tape or other
substance. The Hotel does not permit the use of confetti or glitter. Should it, or anything requiring excessive clean up be used, the cost of clean up will
be added to the function charges. As a safety precaution, the Hotel cannot permit the use of helium balloons in the Ballroom (Salons A/B/C/D) or the
Armory Room.
• If, in the sole judgment of the Hotel, security is required to maintain order due to the size and nature of your event, the Hotel may require you to provide,
at your expense, uniformed or non-uniformed security personnel. Any and all provisions for security personnel must be approved by the Hotel Sales
Office.
• Client should be aware that responsibility for the actions of all guests attending functions is shared among all parties to this contract.
• A coat room attendee may be available upon request.
BILLING POLICIES
• A deposit is required to guarantee space for all catering functions unless prior credit arrangements have been established with the Hotel.
• All charges will be paid five business days prior to the function, unless credit has been pre-approved. A completed credit application must be received
by our Controller a minimum of four weeks prior to be considered for credit status.
• All banquet checks must be signed by the person in charge or a designated representative at the completion of each function.
All prices are per person. Please add NH State Tax (currently 9%), 13% gratuity and 7% taxable administrative fee. All prices are subject to change without notice.
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