Making Workforce Planning Work in the NT Public Sector

A sample checklist for workforce planning in your agencyWorkforcePlanningprojectTaskReady toproceedNot ready toproceedAssociated task Timeframe Person or positionwith responsibility forimplementing taskStep 1Building business case forworkforce planning – anenvironmental scanPNeed to establish workforceplanning ‘team’ to implementworkforce planning strategyand operations includingemployee communicationstrategy around workforceplanning frameworkMay2009ExecutiveStep 2Linking corporate, businessand workforce planningPNeed to demonstrate linkbetween business andworkforce planJune2009Workforce Planning TeamStep 3Identifying mission criticaljob groups, critical jobgroups (skills shortage) andhard to fill job groupsPNeed to build workforceplanning capabilities atmanager level and have themanagers identify missioncritical job groupsJune2009Coordinated by WorkforcePlanning TeamStep 4Identifying and addressingdata gaps for mission criticaljob groupsPNeed to check compatibilityof existing workforceinformation systemsJune2009Director CorporatePlanning, Director HumanResourcesStep 5Undertaking supply anddemand gap calculations formission critical job groupsPNeed to develop systematicapproach to workforce datagathering and analysisAugust 2009Workforce Planning TeamStep 6Assessing supply source tomeet supply gap for missioncritical job groupsPManagers to completesupply gap calculations andsubmit risk assessmentand workforce developmentstrategy recommendationsto Workforce Planning TeamSeptember2009Coordinated by WorkforcePlanning TeamStep 7Identifying risk assessmentof mission critical job groupsPNeed to aggregate riskassessment data frommangers and match withbusiness and corporateplanning timeframesSeptember2009Workforce Planning TeamStep 8Using the evidence toverifying agency missioncritical job groups bytimeframePSubmit aggregated dataincluding mission critical jobgroups x risk assessment xtimeframe to executive forverificationOctober 2009 Workforce Planning TeamStep 9Identifying workforcedevelopment strategiesPAssess manager workforcedevelopment strategiesand recommendationsand identify trends andrequests. Recommendagency wide response tothese strategiesNovember2009Workforce Planning TeamStep 10Implementing successionplanning for mission criticaljob groupsPReview managerrecommendations forsuccession planning– initially across missioncritical job groups and thenproceed to address all jobgroupsNovember2009Workforce Planning TeamStep 11Workforce Planning ReportsPPrepare agency-wideworkforce plan fortimeframes consistent withcorporate planDecember2009Workforce Planning TeamStep 12Monitoring workforceplanning outcomesPDevelop measurementmethods to monitor impactof workforce planningagainst outcomes ofworkforce developmentstrategiesDecember2009Workforce Planning TeamStep 13Mapping and evolvingagency workforce planningPIntegrate workforce planninginto normal businessplanning cycleFebruary2010Executive27