(Draft letter intimating change in constitution/name to be given by the ...
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(<strong>Draft</strong> <strong>letter</strong> <strong><strong>in</strong>timat<strong>in</strong>g</strong> <strong>change</strong> <strong>in</strong> <strong>constitution</strong>/<strong>name</strong> <strong>to</strong> <strong>be</strong> <strong>given</strong> <strong>by</strong> <strong>the</strong> mem<strong>be</strong>r on its Letterhead)From,Date:M/s_________________________________,__________________To,Mem<strong>be</strong>rship DepartmentNational Spot Ex<strong>change</strong> Ltd.FT Tower, 4 th FloorCTS No. 256 & 257Suren Road, Chakala,Andheri (East)Mumbai 400 093Dear Sir,Sub: Change <strong>in</strong> <strong>constitution</strong>/<strong>name</strong>* of our Company from _________________________________<strong>to</strong> ________________________________________________.Please take note that <strong>the</strong> <strong>constitution</strong> & /<strong>name</strong> of our Company has <strong>be</strong>en <strong>change</strong>d from______________________________________<strong>to</strong> ________________________________ with effectfrom _____________. A certified true copy of certificate of modification issued <strong>by</strong> Registrar of Companiesis enclosed for your record. We request you <strong>to</strong> k<strong>in</strong>dly effect <strong>the</strong> said <strong>change</strong> <strong>in</strong> your system/records andenable us <strong>to</strong> cont<strong>in</strong>ue our trad<strong>in</strong>g and related activities on <strong>the</strong> Ex<strong>change</strong> <strong>in</strong> our new <strong>name</strong> and entity. Wehere<strong>by</strong> certify that this <strong>change</strong> of <strong>name</strong> of our entity is not accompanied <strong>by</strong> / associated with a <strong>change</strong> <strong>in</strong><strong>constitution</strong> / designated direc<strong>to</strong>rs / sharehold<strong>in</strong>g pattern/ management / control / dom<strong>in</strong>ant promotergroup and <strong>the</strong> required net worth is ma<strong>in</strong>ta<strong>in</strong>ed <strong>by</strong> us as per <strong>the</strong> norms of <strong>the</strong> Ex<strong>change</strong>. Fur<strong>the</strong>r weundertake <strong>to</strong> comply with <strong>the</strong> formalities and documentation as may <strong>be</strong> required <strong>by</strong> <strong>the</strong> Ex<strong>change</strong> <strong>to</strong>record <strong>the</strong> said <strong>change</strong> <strong>in</strong> its records.We undertake <strong>to</strong> forward a <strong>letter</strong> from __________________________________________ (<strong>name</strong> andaddress of bank) confirm<strong>in</strong>g <strong>the</strong> securities issued <strong>in</strong> our earlier <strong>name</strong> and <strong>the</strong>ir enforceability pursuant <strong>to</strong><strong>the</strong> <strong>change</strong> as aforesaid after approval of <strong>change</strong> of <strong>name</strong> <strong>by</strong> <strong>the</strong> Ex<strong>change</strong>. Please also f<strong>in</strong>d ourundertak<strong>in</strong>g cum <strong>in</strong>demnity favor<strong>in</strong>g <strong>the</strong> Ex<strong>change</strong> <strong>in</strong> this regard.Yours faithfully,For M/s ____________,______________________________Signature(s) of <strong>the</strong> designated direc<strong>to</strong>r(Rub<strong>be</strong>r stamp of <strong>the</strong> Company)Name –Encl: 1.2.* Strike off which is not applicable**Note: If <strong>the</strong>re is any <strong>change</strong> <strong>in</strong> Designated direc<strong>to</strong>r / Sharehold<strong>in</strong>g Pattern, approvalfor <strong>the</strong> same is <strong>to</strong> <strong>be</strong> obta<strong>in</strong>ed from <strong>the</strong> Ex<strong>change</strong>
To,Mem<strong>be</strong>rship DepartmentNational Spot Ex<strong>change</strong> Ltd.FT Tower, 4 th FloorCTS No. 256 & 257Suren Road Chakala,Andheri (East)Mumbai 400 093Undertak<strong>in</strong>g cum Indemnity(On stamp paper of Rs. 300/-. To <strong>be</strong> Notarised)(Undertak<strong>in</strong>g cum <strong>in</strong>demnity <strong>to</strong> <strong>be</strong> <strong>given</strong> <strong>by</strong> mem<strong>be</strong>r <strong>to</strong> NSEL)WHEREAS we are <strong>the</strong> Mem<strong>be</strong>r of <strong>the</strong> National Spot Ex<strong>change</strong> Limited under <strong>the</strong> <strong>name</strong> and style of“________________________________” . And whereas we have <strong>change</strong>d our <strong>constitution</strong> / <strong>name</strong>*from _____________________________________ <strong>to</strong> _____________________________________ andhave requested you <strong>to</strong> effect <strong>the</strong> said <strong>change</strong> <strong>in</strong> your records accord<strong>in</strong>gly, for all purposes and <strong>to</strong> enableus <strong>to</strong> cont<strong>in</strong>ue <strong>to</strong> function as mem<strong>be</strong>r of <strong>the</strong> Ex<strong>change</strong> under our new <strong>name</strong> and style. In consideration ofyour agree<strong>in</strong>g <strong>to</strong> accede <strong>to</strong> our request subject <strong>to</strong> <strong>the</strong> condition of our giv<strong>in</strong>g an undertak<strong>in</strong>g and<strong>in</strong>demnity and documents <strong>in</strong> respect of <strong>change</strong> <strong>in</strong> <strong>constitution</strong> / <strong>name</strong>, we here<strong>by</strong> undertake as follows:1.We shall not misuse our old <strong>name</strong> or entity and shall not mislead or misrepresent <strong>the</strong> Ex<strong>change</strong> or anyo<strong>the</strong>r person whosoever pursuant <strong>to</strong> <strong>the</strong> said <strong>change</strong> <strong>in</strong> <strong>name</strong>.2. We shall rema<strong>in</strong> bound <strong>by</strong> all our actions, trades, deeds and representations whatsoever <strong>in</strong> relation <strong>to</strong><strong>the</strong> Ex<strong>change</strong> or its affiliates, carried out or done <strong>by</strong> us <strong>in</strong> our erstwhile entity/<strong>name</strong> and/or new entity/<strong>name</strong> and shall not hold <strong>the</strong> Ex<strong>change</strong> responsible <strong>in</strong> any manner whatsoever for such acts, deeds,trades and representations.3. We undertake <strong>to</strong> keep all our clients or constituents <strong>in</strong>formed of <strong>the</strong> said <strong>change</strong> <strong>in</strong> <strong>constitution</strong>/<strong>name</strong>and agree and undertake <strong>to</strong> <strong>the</strong> Ex<strong>change</strong> that we shall cont<strong>in</strong>ue <strong>to</strong> <strong>be</strong> responsible for all our actionsdone for and/or on <strong>be</strong>half of our said clients or on our own <strong>be</strong>half, <strong>in</strong> our erstwhile <strong>name</strong>/entity and shall<strong>be</strong> bound <strong>by</strong> <strong>the</strong> Rules, Bye-Laws and Regulations of <strong>the</strong> Ex<strong>change</strong> <strong>in</strong> respect of all our such actions andrepresentations as if <strong>the</strong> same were and are done <strong>by</strong> us <strong>in</strong> our present <strong>name</strong> and style.4. We shall <strong>in</strong>demnify <strong>the</strong> Ex<strong>change</strong> <strong>in</strong> case of any claims <strong>in</strong>clud<strong>in</strong>g that of third parties whatsoeveraris<strong>in</strong>g out of or <strong>by</strong> virtue of our <strong>change</strong> <strong>in</strong> <strong>name</strong>/<strong>constitution</strong> as above and we here<strong>by</strong> authorize <strong>the</strong>Ex<strong>change</strong> <strong>to</strong> hold and exercise any of its rights on all our monies and/or securities <strong>in</strong>clud<strong>in</strong>g BankGuarantees held <strong>by</strong> <strong>the</strong> Ex<strong>change</strong> <strong>in</strong> our erstwhile <strong>name</strong> and style and <strong>to</strong> apply such monies or securitieswherever necessary as if <strong>the</strong> same are held <strong>in</strong> our present <strong>name</strong> and style and we shall not dispute anysuch action of <strong>the</strong> Ex<strong>change</strong> <strong>in</strong> any manner whatsoever.We undertake <strong>to</strong> notify <strong>the</strong> Bank whose guarantee has <strong>be</strong>en provided as security on our <strong>be</strong>half, as <strong>to</strong> <strong>the</strong>said <strong>change</strong> <strong>in</strong> our <strong>name</strong>/<strong>constitution</strong> and <strong>the</strong> rights of <strong>the</strong> Ex<strong>change</strong> <strong>by</strong> virtue of <strong>the</strong> said BankGuarantee/s shall not <strong>in</strong> any way get affected <strong>by</strong> <strong>the</strong> said <strong>change</strong> and <strong>the</strong> subject bank Guarantee shallcont<strong>in</strong>ue <strong>to</strong> <strong>be</strong> enforceable._________________Signature(s) of <strong>the</strong> designated direc<strong>to</strong>r(Rub<strong>be</strong>r stamp of <strong>the</strong> Co.)
5. We confirm that <strong>the</strong> signa<strong>to</strong>ry of <strong>the</strong>se presents is duly authorized <strong>to</strong> execute this undertak<strong>in</strong>g cum<strong>in</strong>demnity vide Board Resolution** dated _______________ passed <strong>by</strong> <strong>the</strong> Company, a certified truecopy of which is enclosed for reference.Signed this <strong>the</strong> _____________ day of __________________, 20 .For M/s__________________________ ____________________Signature(s) of <strong>the</strong> designated direc<strong>to</strong>rName –(Rub<strong>be</strong>r stamp of <strong>the</strong> Co)Signed <strong>in</strong> my presence,_______________Notary
Board ResolutionCertified True Copy of a Board Resolution (certified <strong>to</strong> <strong>be</strong> True <strong>by</strong> Chairman of <strong>the</strong> Board) should <strong>be</strong>furnished where<strong>in</strong> <strong>the</strong> person/s as authorized <strong>by</strong> <strong>the</strong> Board should have <strong>be</strong>en granted <strong>the</strong> authority <strong>to</strong>approach and <strong>to</strong> comply with <strong>the</strong> formalities & requirements of <strong>the</strong> National Spot Ex<strong>change</strong> Ltd. (NSEL),<strong>in</strong> connection with <strong>the</strong> <strong>change</strong> <strong>in</strong> <strong>the</strong> <strong>name</strong> of <strong>the</strong> Company and also for sign <strong>the</strong> Undertak<strong>in</strong>g cum<strong>in</strong>demnity <strong>in</strong> favor of NSEL as may <strong>be</strong> required <strong>by</strong> it.Suggested format of Board Resolution: (To <strong>be</strong> <strong>given</strong> on <strong>the</strong> <strong>letter</strong>head of <strong>the</strong> company)Certified True Copy of <strong>the</strong> Extracts of <strong>the</strong> M<strong>in</strong>utes of <strong>the</strong> Meet<strong>in</strong>g of <strong>the</strong> Board of Direc<strong>to</strong>rs of________________________ (<strong>name</strong> of <strong>the</strong> company), which was duly convened and where properquorum was present, held on ___________ (date of meet<strong>in</strong>g), at ________________________ (addresswhere <strong>the</strong> meet<strong>in</strong>g was held) .RESOLVED that pursuant <strong>to</strong> <strong>the</strong> <strong>change</strong> <strong>in</strong> <strong>the</strong> <strong>name</strong> of <strong>the</strong> company from ________________________(old <strong>name</strong>) To_______________________________ (new <strong>name</strong>) hav<strong>in</strong>g <strong>be</strong>en approved <strong>by</strong> Registrar ofCompanies __________________________ (mention region), dated ___________ (date on which <strong>the</strong><strong>change</strong> of <strong>name</strong> is approved <strong>by</strong> ROC as <strong>given</strong> <strong>in</strong> certificate) <strong>the</strong> company may approach <strong>the</strong> NationalSpot Ex<strong>change</strong> Limited (NSEL) request<strong>in</strong>g for <strong>in</strong>corporation of <strong>change</strong> of <strong>the</strong> company’s <strong>name</strong> <strong>in</strong> itsrecords.It was fur<strong>the</strong>r RESOLVED that Mr./Ms. ___________________________________________________and Mr./Ms. _________________________________________ Designated Direc<strong>to</strong>r/s are here<strong>by</strong> jo<strong>in</strong>tlyand severally authorized <strong>to</strong> approach <strong>the</strong> NSEL for <strong>the</strong> necessary action <strong>in</strong> this connection and also <strong>to</strong>execute on <strong>be</strong>half of <strong>the</strong> company, an Undertak<strong>in</strong>g cum Indemnity and/ or any o<strong>the</strong>r document/s <strong>in</strong> favorof NSEL.It was fur<strong>the</strong>r resolved that a copy of <strong>the</strong> above resolution <strong>be</strong> furnished <strong>to</strong> NSEL, certified as True <strong>by</strong>Mr./Ms.______________________________.Certified True CopyFor ______________________________(<strong>name</strong> of <strong>the</strong> company)_______________Signature of <strong>the</strong> designated direc<strong>to</strong>rName -Rub<strong>be</strong>r stamp of <strong>the</strong> Co.Date:Place:
(On Company Letterhead)True extracts of <strong>the</strong> m<strong>in</strong>utes of <strong>the</strong> meet<strong>in</strong>g of <strong>the</strong> board of direc<strong>to</strong>rs of <strong>the</strong> company..........................................................held on date ......................................... at <strong>the</strong> registered office................................................................................Resolved that <strong>the</strong> board authorizes................................................................ Ltd, <strong>to</strong> <strong>be</strong>come a Trad<strong>in</strong>gcum-Clear<strong>in</strong>gMem<strong>be</strong>r (TCM) of National Spot Ex<strong>change</strong> Limited (NSEL)Fur<strong>the</strong>r <strong>the</strong> board appo<strong>in</strong>ts Mr./Ms. ........................................................…..and Mr./Ms.......................................................... <strong>to</strong> <strong>be</strong> <strong>the</strong> authorized representative(s) of <strong>the</strong> company and <strong>the</strong>y arehere<strong>by</strong> authorized <strong>to</strong> act as designated direc<strong>to</strong>r(s) on <strong>be</strong>half of <strong>the</strong> company for all matters related <strong>to</strong>National Spot Ex<strong>change</strong> Limited (NSEL).Fur<strong>the</strong>r resolved that Mr./Ms. .......................................………………………... and /or Mr./Ms..........................................……………………….. of <strong>the</strong> company are also authorized <strong>to</strong> sign jo<strong>in</strong>tly orseverally all documents / agreements on <strong>be</strong>half of <strong>the</strong> company for acquir<strong>in</strong>g <strong>the</strong> mem<strong>be</strong>rship andoperations of National Spot Ex<strong>change</strong> Limited (NSEL).FOR AND ON BEHALF OF THE BOARD OF DIRECTORSCHAIRMANCOMPANY SEALDATE:PLACE:Specimen Signatures of Authorized Signa<strong>to</strong>riesName of Authorized Signa<strong>to</strong>ry1.2.3.4.Specimen SignatureSignatures AttestedChairman
(Letter <strong>to</strong> <strong>be</strong> <strong>given</strong> <strong>by</strong> <strong>the</strong> Bank <strong>to</strong> NSEL on its Letterhead)Date :To,Mem<strong>be</strong>rship DepartmentNational Spot Ex<strong>change</strong> Ltd.FT Tower, 4 th FloorCTS No. 256 & 257Suren Road, Chakala,Andheri (East)Mumbai 400 093Dear Sir,We <strong>in</strong>vite your reference <strong>to</strong> <strong>the</strong> follow<strong>in</strong>g Fixed Deposit/Bank Guarantee issued and charged <strong>by</strong> <strong>in</strong> favor ofNSEL on <strong>be</strong>half of M/s. ________________________.Sr. No. FDR No./BG No. Issue Date AmountWe wish <strong>to</strong> <strong>in</strong>form you that <strong>the</strong> Company has <strong>in</strong>timated us <strong>the</strong>ir <strong>change</strong> <strong>in</strong> <strong>constitution</strong>/<strong>name</strong> from_________________________ (Old <strong>name</strong>) <strong>to</strong> ___________________________(New <strong>name</strong>/entity) andhave requested us <strong>to</strong> confirm <strong>to</strong> you <strong>the</strong> cont<strong>in</strong>uation of <strong>the</strong> above stated FDR’s and Bank Guarantees <strong>in</strong><strong>the</strong>ir <strong>name</strong> issued <strong>in</strong> your favor. We <strong>the</strong>refore, here<strong>by</strong> confirm that <strong>the</strong> FDRs and Bank Guaranteesreferred above and issued <strong>by</strong> us on <strong>be</strong>half of _______________________ (Old <strong>name</strong>) shall <strong>be</strong> deemed<strong>to</strong> have <strong>be</strong>en issued for and <strong>in</strong> <strong>the</strong> <strong>name</strong> of _______________________ (New <strong>name</strong>/entity) and shallcont<strong>in</strong>ue <strong>to</strong> <strong>be</strong> valid and enforceable <strong>in</strong> spite of <strong>the</strong> <strong>change</strong> <strong>in</strong> <strong>constitution</strong>/<strong>name</strong> as above and weundertake <strong>to</strong> honour any claim or demand from you on account of ___________________ (New <strong>name</strong>)ei<strong>the</strong>r <strong>in</strong> <strong>the</strong> <strong>name</strong> of __________________ (old <strong>name</strong>) or ____________________ (new <strong>name</strong> /entity).Thank<strong>in</strong>g YouFor _____________ (Bank Name)Authorised Signa<strong>to</strong>rySeal of <strong>the</strong> Bank
(Letter <strong>to</strong> <strong>be</strong> <strong>given</strong> <strong>by</strong> <strong>the</strong> Bank <strong>to</strong> NSEL on its Letterhead)To,Mem<strong>be</strong>rship DepartmentNational Spot Ex<strong>change</strong> Ltd.FT Tower, 4 th FloorCTS No. 256 & 257Suren Road, ChakalaAndheri (East)Mumbai 400 093Dear Sir,Sub: Change <strong>in</strong> <strong>constitution</strong>/<strong>name</strong> – M/s ____________________________________________This is <strong>to</strong> certify that <strong>the</strong> title of <strong>the</strong> follow<strong>in</strong>g accounts has <strong>be</strong>en <strong>change</strong>d pursuant <strong>to</strong> <strong>the</strong> <strong>change</strong> <strong>in</strong> <strong>the</strong><strong>name</strong> of <strong>the</strong> account-holder from ……………………………………………..………….(old <strong>name</strong>/entity) <strong>to</strong>……………………………………… (new <strong>name</strong>/entity) :Sr. Title of AccountNo.1. (New <strong>name</strong> of <strong>the</strong> applicant)-NSEL Settlement A/c2. (New <strong>name</strong> of <strong>the</strong> applicant)-NSEL Client A/c.Account Num<strong>be</strong>rThank<strong>in</strong>g you,For ______________ Bank,Authorised Signa<strong>to</strong>rySeal of <strong>the</strong> BankCopy <strong>to</strong> : M/s _________________________________ (new <strong>name</strong>) – For <strong>in</strong>formation. Pl. refer your <strong>letter</strong>dated ____.