Part 3: Services and Activities - De La Salle Health Sciences Institute

Student Handbook 2010-2013Section 11STUDENT SERVICES11.1. Guidance and CounselingThe Guidance and Counseling Service Unit (GCSU) is an integral unitof the Office of Student Services. It recognizes and strengthens thestudents’ total formation and development by helping them to becomecommitted achievers and healers for God and country. The program isbased on the belief that every student is of value, unique and has theright to optimum development.11.1.1. The GCSU offers the following services11.1.1.1. Counseling11.1.1.1.1. Voluntary/Walk inCounseling session focuses on helping the studentsovercome their pressing needs, difficulties andproblems, and thereby make appropriate actions andadjustments.11.1.1.1.2. Individual Academic CounselingA means of correlating the individual studentpsychological test results with his/her GeneralWeighted Average (GWA) towards understandingoneself in relation to his/her academic problems.11.1.1.1.3. Follow up counseling based on the individualstudent’s annual interview and who soughtvoluntary counseling and who are referred.A counseling process which determines or ascertainsthe condition and the progress of the student’sproblem.11.1.1.1.4. Career CounselingTo assist the students in dealing with issuesconcerning anxieties and adjustment problemregarding chosen field of career and to make intelligentcareer choices and decisions11.1.1.2. Interview (given annually) this will serve as springboardfor counseling.50 | Student Services and Activities

De La Salle Health Sciences Institute11.1.1.2.1. Initial Interview11.1.1.2.2. Routine Interview11.1.1.2.3. Follow –up Interview11.1.1.2.4. Exit Interview11.1.1.3. Parent Conference/ConsultationTo establish helping relationship with parents inorder to promote holistic welfare and developmentof their sons and daughters.11.1.1.4. Teacher Conference/ConsultationTo strengthen helping relationship with teachersby: Involving them in scheduling andimplementation of the guidance activities Updatingthe faculty concerned on the progress of thestudent’s problem taking in to consideration theethics/principles of confidentiality11.1.1.5. Referral Service (As the need arises)To establish and strengthen helping relationshipwith parents/teachers in order to promote holisticwelfare achieve self-actualization.11.1.1.6. Testing Service (Given annually)This service assists students in discovering andaccepting of one’s strengths, limitations, andpotentials to facilitate better self-understanding andadjustment to various life situations. It is gearedtowards prediction, counseling, assessment, andevaluation purposes. Psychological TestingAdministration, scoring and individual studentnarrative test interpretation is under the service ofa credible testing agency. Individual and GroupPsychological Test Interpretation (Students,Faculty and Administrators).11.1.1.7. InformationA service which provides relevant information tostudents in advocating attitudes and habits, whichwill assist them in making intelligent choices anddecisions, and in coping with life’s complexities.Provides career and occupational information atthe Guidance bulletin board. Summary Reports onStudent Services and Activities | 51

Student Handbook 2010-2013the College/Year Level Profile of Students’Common Needs and Problems and PsychologicalTest Results are disseminated and discussed tothe students, faculty and administrators. Guidanceorientation for the students and faculty11.1.1.8. Research and EvaluationReports on the Students’ Psychological TestResults, Common Needs and Problems andevaluation tools given to faculty members and/orstudents are consolidated, tallied, profiled andsummarized in order to gather pertinent data thatwould aid GCSU to deliver quality service andsubstantial information to concerned members ofthe institution. Guidance service evaluation isconducted periodically to appraise the efficiency ofthe guidance services.11.1.1.9. Individual InventoryAccumulation of record of all pertinent informationabout the individual student is maintained and updatedyearly to assist him/her especially in areas where he/shehas certain needs and concerns. The Student PersonalCumulative Record (SPCR), Needs Assessment Checklist(NAC) and the Self- Assessment Survey (SAS) are beingaccomplished by students which will be used as springboardfor counseling.11.1.1.10. College Career TalkTo inspire students by listening to and interacting withsuccessful persons in their chosen field and acquirerelevant career information that will make them aware ofthe latest trends and career opportunities.11.1.1.11. Personality Enrichment ProgramIts holistic program which may promote building selfconfidence,establishing good study habits, stress and timemanagement, value clarification, interpersonal relationship,social graces and etiquette through seminars, workshop andforum.52 | Student Services and Activities

De La Salle Health Sciences Institute11.1.2. Guidelines for referral cases11.1.2.1. Referral cases must be considered top priority.11.1.2.2. If counseling referral case conflicts with prescheduledcounseling / interview sessions, thecounselor must cancel the latter in documentaddressed to the class adviser through the classpresident.11.1.2.3. Faculty who makes the referral must fill up a referralform to be issued by the Guidance Counselor.11.1.2.4. The referring faculty sets the schedule of student forcounseling.11.1.2.5. The guidance counselor gives the call-slip to thereferring faculty.11.1.2.6. The referring faculty issues the call slip to the studentconcerned.11.1.2.7. The guidance counselor gives feedback to thereferring faculty within one or three (1-3) days aftercounseling the student.11.2. Health Services.The office of Student Services, through its Dean and Coordinator forHealth and Safety, oversees the delivery of health services to studentsand ensures that the school environment is generally safe and secure.Health services can be availed in the school clinic which is manned bya school nurse and school physician .11.2.1. Services Offered11.2.1.1. Medical evaluation and initial treatment for studentswho do not feel well or have signs of illness while inschool11.2.1.2. Referral to a diagnostic facility and/or specialty clinicwhen laboratory work-ups and/or specializedevaluation and treatment are needed11.2.1.3. Health education on the prevention and essentialmanagement of ailments that primarily affectadolescents and young adults11.2.1.4. Issue warnings and relevant advise to the academiccommunity in the event of an epidemic, or asmandated by the Department of Health11.2.1.5. Keep all medical records and physical exam resultsof each student11.2.1.6. Verify and note medical certificates issued by otherphysiciansStudent Services and Activities | 53

Student Handbook 2010-201311.2.1.7. Issue medical Clearance/medically fit certificate tostudent who just suffered from communicable disease11.3. Hours of OperationMondays – Fridays: 8:00-5:0011.4. Guidelines on Services11.4.1. Emergency Services at DLSUMCAll students can consult the physician-on-duty in theEmergency Room of the De La Salle University MedicalCenter when11.4.1.1. the School Physician is not available11.4.1.2. Immediate medical attention is needed outside of theclinic hours of the School Clinic.The Emergency Fee is waived if the studentpresents the validated ID for the current semester.In cases when the School Clinic is open but theSchool Physician is not available, the student mustpresent a referral letter from the School Nurse. Allother charges outside of the Emergency Fee shallbe shouldered by the student.11.4.2. Medical Certificate11.4.2.1. The School Physician will issue medical certificatesfor students who have incurred absences if they soughtconsultation prior to or on the day of their absence.This medical certificate must be received by the schoolnurse for proper documentation.11.4.2.2. If the students sought consultation from a privatephysician and was issued a medical certificate, thismust be noted by the school physician. The studentshall give a copy of her/his medical certificate to theschool clinic for record purposes.11.4.2.3. Students must show their medical certificates to theirCollege Dean/Associate Dean so that their absencecan be declared as an Excused Absence.11.4.2.4. Letters or sickness notification coming from parentswill be received and filed but stamped “for recordpurposes only, under college discretion.”54 | Student Services and Activities

De La Salle Health Sciences Institute11.4.3. Annual Medical Examination11.4.3.1. All students are required to comply with the ANNUALMEDICAL EXAM conducted before the beginning of eachschool year.11.4.3.2. The extent of the physical examination and type oflaboratory/diagnostic examination done each yearvaries depending on the year level of the students andthe College that they belong to. Generally, the scopeof the physical exam for incoming first year studentsand incoming interns or medical clerks is moreintensive.11.4.3.3. The Physical Exam and laboratory exams are doneby doctors from the De La Salle University MedicalCenter and its laboratory facility. Radiographic examsare done by the College of Medical RadiationTechnology11.4.3.4. Students and/or parents of the students can accessthe results of their physical exam and laboratory testsat the School Clinic.11.4.3.5. Students who did not comply with the given scheduleof the Chest X-ray and Laboratory Examinations withthe school clinic will be advised to proceed to theUniversity Medical Center and have these proceduresdone there.11.4.4. Required Vaccinations and Additional Tests11.4.4.1. Hepatitis B vaccination and PPD testing are donedepending on the requirements of the respectiveColleges. This vaccination and test help protect thestudent from Hepatitis B and pulmonary tuberculosisinfections.11.4.4.2. Vaccination is a requirement for enrollment. Thestudent can have their vaccine in the institute throughthe Adult Immunization Unit or they can have theirvaccination done in another institution provided thatthey secure a medical certificate from the administeringphysician or institution.Student Services and Activities | 55

Student Handbook 2010-201311.4.5. Annual Drug TestingEffective School Year 2007-08 Drug Testing ismandatory for all students of the De La Salle HealthSciences Institute. The date and time of testing will berandomly scheduled throughout the year. The test willbe done at the Bioavailability Unit, third floor of theAngelo King Research Center or as announced.11.4.6. Discounts at the University Hospital FacilityStudents admitted to the De La Salle University MedicalCenter are given a 20% discount on laboratory,pharmacy and room charges. To avail of thisprivilege, a Certificate of Enrollment should be obtainedfrom the Registrar’s Office to be submitted to theUniversity Hospital’s billing section.11.5. Dental Services11.5.1. Dental services are given by an accredited school dentist11.5.2. An Annual Dental Screening is scheduled during each SchoolYear for all DLSHSI students.11.5.3. Beyond the annual dental screening, only the following dentalservices are WITHOUT charge:11.5.3.1. dental consultation11.5.3.2. temporary filling (one procedure per semester)11.5.3.3. emergency tooth extraction11.5.4. Students who have majority of their classes in DLSHSI areentitled to these dental services.11.6. Student Accident Insurance11.6.1. All students are required to pay their respective insurancepremiums per semester.11.6.2. Coverage includes Accidental Death, Dismemberment and/orDisablement (AD&D), Accidental Medical Reimbursement (MR),Accidental Burial Expense (ABE), Unprovoked Murder and Assault(UMA)11.6.3. A student is entitled to a medical reimbursement when, byreason of injury, the insured shall require a treatment by a legallyqualified physician or surgeon, confinement in a hospital or theemployment of a licensed or graduate nurse. The company will pay56 | Student Services and Activities

De La Salle Health Sciences Institutethe actual expenses incurred within the first fifty-two (52) weeks fromthe date of the accident for such treatment, hospital charges andprofessional fees but not to exceed the amount stipulated in theinsurance policy as the result of any accident.11.6.4. A student who meets an accident or sustains any injury shouldprepare the following for submission to the School Clinic:11.6.4.1. Medical certificate and hospital abstracts or hospitalrecords.11.6.4.2. Official receipts of expenses, such as medicines andhospital bills.11.6.4.3. Certificate of enrollment from the Registrar’s Office.11.6.4.4. Photocopy of his registration card.11.6.4.5. Photocopy of police report, in case of vehicularaccident.11.6.4.6. Accident report form at the School Clinic11.6.5. The student should file their insurance claim within one (1) yearfrom the date of the accident.11.6.6. Other provisions11.6.6.1. Students who pay the insurance premium are alsoinsured during the summer term, even if they are notenrolled. Thus, the payment of insurance premium forthe two semesters entitles a student to a12-monthcoverage.11.6.6.2. This insurance covers accident or injuries only anddoes not cover illness.11.6.6.3. Students can follow-up the status of their insuranceclaims at the Accounting officeStudent Services and Activities | 57

Student Handbook 2010-2013Section 12ACADEMIC SERVICES12.1. Library Services Center (LSC)The DLSHSI Library Services Center (LSC) provides theinformation needed by students, faculty members, residents and staffof De La Salle Health Sciences Institute. Its goals and objectives are insupport of and in consonance with the plans, programs and needs ofDLSHSI. The LSC aims to provide a quiet, wholesome, and userfriendlyenvironment to stimulate the inquisitive mind for learning andresearch.12.1.1. .Library HoursThe DLSHSI Library Services Center observes the followingschedules:Regular Semester (Monday-Friday) 8:00-8:00(Saturday) 8:00-5:00Summer (Monday-Friday) 8:00-6:00(Saturday) 8:00-5:0012.1.2. Library Sections and ServicesThe DLSHSI Library services are available to all students, facultymembers, residents, personnel, and alumni of the DLSHSI uponpresentation of valid identification cards. Non-DLS-HSI membersmay also avail of library services provided that they presentwritten referrals from their home institutions.12.1.3. Sections:12.1.3.1. Reference Section & General Education Section12.1.3.2. Periodical Section12.1.3.3. Medical and Allied Health Section12.1.3.4. Reserve/Theses Section12.1.3.5. Electronic Resources & Multimedia Section58 | Student Services and Activities

De La Salle Health Sciences Institute12.1.3.6. Technical Services Section12.1.4. Services:12.1.4.1. Library Orientation12.1.4.2. Reference and Research Assistance includingissuance of referral letters12.1.4.3. Online database searching including assistance tothe On-line Public Access Catalog (OPAC)12.1.4.4. Resource Sharing12.1.5. Library Policies12.1.5.1. Circulation PoliciesIssuing and returning of borrowed library materials aredone at the Circulation Section found at the differentlibrary units. All DLSHSI borrowers must:12.1.5.1.1. Present valid bar-coded school ID and thebook/s for proper issuance.12.1.5.1.2. Inspect the book/s they wish to borrow formissing or torn pages. The borrower will beheld accountable for failure to report missing ortorn pages.12.1.5.1.3. Present the book/s they wish to borrow andtheir valid bar-coded ID.12.1.5.1.4. Borrowers are required to return the books onthe exact due date to avoid penalty.12.1.5.2. Maximum number of books that can be borrowed:12.1.5.2.1. Three (3) circulation books for 1 week12.1.5.2.2. One (1) overnight book12.1.5.3. Policy on Reserve Books12.1.5.3.1. Reserve books are for room use only from 8:00a.m. - 4:30 p.m.12.1.5.3.2. Reserve books can be borrowed for overnightuse only after 4:30 p.m.12.1.5.3.3. Borrowed reserve books for overnight useshould be returned not later than 10:00 am ofthe following day for undergraduate studentsand not later than 1:00 p.m. for medicalstudents.12.1.5.3.4. An overdue reserve/overnight book will becharged of twenty pesos (P20.00) fine per dayStudent Services and Activities | 59

Student Handbook 2010-2013many other student-related data needs in theinstitution.12.2.2. TECHNICAL SUPPORT SERVICES12.2.2.1. This unit is responsible for all IT equipment,networking and maintaining all computers, as well aslending out audiovisual equipment.12.2.2.2. ITC oversees four (4) computer laboratories. It hassecured its resources and eased deployment byenabling a domain server that controls usage.Name ofComputer LabLocationNo. ofComputersPrinterE-lib Angelo King Bldg, basement 21 NoTwin lab-A Wang Bldg, 6 th floor 50 YesTwin lab-B Wang Bldg, 6 th floor 50 YesEach computer unit has the followingspecifications:OS - Windows XP professionalProcessor - Intel Pentium IVRAM - 512 mbSoftware installed - MS Office, Epi Info12.2.2.3. Distribution of Internet Student AccountsAll students can get their internet username andpassword at any of the computer laboratories.12.2.2.3.1. Procedure12.2.2.3.1.1. Student presents validatedstudent ID or registration form for the currentsemester12.2.2.3.1.2. IT lab custodian releasesusername and generic password62 | Student Services and Activities

De La Salle Health Sciences Institute12.2.2.3.1.3. Student enters username andgeneric password. Changing the genericpassword is strongly recommended for securitypurposes12.3. AUDIOVISUAL SERVICESThis is the ITC unit concerned with setting up multimedia equipmentand assisting the Colleges with their audiovisual needs inside andoutside of the campus12.3.1. Procedure:12.3.1.1. Help desk officer receives job order, reservationform/ request letter12.3.1.2. ITC director acts on the request12.3.1.3. Help desk officer informs multimedia technicianabout the request12.3.1.4. Multimedia technician releases equipment and doespreventive or corrective maintenance when neededStudent Services and Activities | 63

Student Handbook 2010-2013Section 13FORMATION SERVICESAll religious, spiritual and sociocivic offices and activities are primarilycoordinated and supervised by the Office of the Vice Chancellor forLasallian Mission and External Linkages as these types of activities aredirectly handled by three different offices under the VC for Mission:Campus MinistryLasallian Formation and Social Action OfficeLasallian Vocations Office13.1. Campus Ministry and Chaplaincy13.1.1. The Campus Ministry is responsible for enabling the DLSHSIcommunity to experience the reality of a living faith in accordance withthe Lasallian spirituality and the Catholic tradition and doctrineswithout discriminating other Christian traditions, faith and cultures.13.1.2. It implements programs which contribute to the holisticformation of the whole community, in consultation with the Office ofthe Vice-Chancellor for Mission by supporting Christian groups oncampus, such as Lasallian Youth Commission, Youth for Christ andother religious youth groups; providing time for prayer/ worship oncampus, conducting retreats and recollections, organizing ecumenicalgatherings, guiding and accompanying students in their spiritualjourney and growth.13.1.3. It builds a Christian community on campus by coordinating withheads of the different colleges, departments, and units regarding theCMO pastoral plan, in order to respond to the religious and spiritualneeds of each unit through communal celebration like daily masses,devotions, reception of sacraments, celebration of the Word, andother paraliturgical services.13.1.4. It creates a dynamic and communal atmosphere in the campusby providing venues for integration of life and faith through for a64 | Student Services and Activities

De La Salle Health Sciences Institutesymposia, enhanced “kapihan-moments,” sharing of the differentvoices of faith, audiovisual program, and outreach activities.13.1.5. It promotes awareness of the universal call to holiness throughcultivation of charisms and discernment of vocation.13.1.6. Mass schedulesThe Holy mass is celebrated everyday at the school chapel (TwoHearts of Jesus and Mary).Mass Schedule:Daily Mass – 6 AMWednesday – 6 AM, 12 NN, 5 PMFriday – 6 AM, 6 PMFirst Friday Adoration – 2 -3 PM (Chapel)The school/hospital chaplain is also available for spiritual counselingand confession.13.2. Lasallian Formation and Social Action Office13.2.1. The De La Salle Health Sciences Institute conscientiously takesupon itself the mission of providing Human and Christian Education toall those entrusted to its care. In particular, the school adheres to thefollowing principles of Lasallian Education:“Lasallian education IS A MISSION AND MINISTRYAT THE SERVICE OF GOD, THE CHURCH ANDSOCIETY, and directed towards integral human andChristian development and liberation.Lasallian education IS IMBUED WITH A SPIRIT OFFAITH, which enables persons to interpret, judge andevaluate realities in the light of the Gospel, to uniteone’s actions and intentions with God’s, and to rely onGod’s providence in acting and discerning God’s will.Lasallian education IS MARKED BY ZEAL: the wholeheartedgiving of oneself to the service of others, ingratuity and generosity, in creativity and fortitude, incompassion and commitment.Lasallian education IS EXERCISED AS ACOMMUNION IN MISSION marked by a fraternal spiritStudent Services and Activities | 65

Student Handbook 2010-2013which enables all sectors of the school community andall those who support its work to collaborate ineducating towards a world that is more humane, morejust and more fraternal, a world where no one isexcluded from the banquet of life.Lasallian education FORMS DISCIPLES ANDCITIZENS, PROPHETS AND PROFESSIONALS. Whobring the transforming power of the Gospel to bear onculture and on every human endeavor in order torealize God’s kingdom of truth, justice, love andpeace.”(An excerpt from the Guiding Principles of LasallianEducation in the Philippines)Through its programs, the LASALLIAN FORMATION and SOCIALACTION OFFICE responds to the call of providing opportunities thatshall lead to the fulfillment of the abovementioned mission. Moduleshave been designed in consideration of the students’ contexts andperceived needs as meaningful contemporary songs, affirmationactivities, scriptural texts, prayers, moments of reflection, inspirationalarticles, discussion, video presentation and simple snacks make up thefour-hour session. With the Foundational Principles of LasallianFormation as the framework, basics of Lasallian spirituality are sharedand reflected upon as the lives of Saints John Baptist de la Salle andMiguel Febres Cordero are presented. The commitment ceremony atthe end hopes to send them home, animated and convinced that theyare called to continue on with the mission of becoming “disciples,citizens, prophets and professionals” willing to be at the service of God,the Church and society.Further, it is envisioned that as the students advance in the ladder,module content shall be appropriated such that they grow as well in theknowledge of the teachings of the Church, Lasallian writings, relevantmaterials and documents of the Lasallian Family in the district and inthe world.The following themes unfold the very objectives of each seminar:RADIATING GOD’S PRESENCE – for CMRT StudentsTHERAPEUTIC PRESENCE - for PT StudentsNURSING THE LASALLIAN SPIRIT - for Nursing StudentsLASALLIANS: ON CALL - for Medicine StudentsBIRTH of a LASALLIAN - for Midwifery Students66 | Student Services and Activities

De La Salle Health Sciences Institute24/7: SERVICE UNLIMITED- for Student LeadersPLAY & PRAY – for Varsity Players13.3. Lasallian Vocations OfficeThe Lasallian Vocations Ministry Office is tasked to developprograms for awareness and recruitment to the Lasallian Vocation.Brother Arian is the Vocations Director for the entire Philippines.He visits our campus several times each year to interact anddialogue with the students.The Vocations Office is relatively new and is still in the process oforganizing itself. However, students who are interested incontinuing St. John Baptist De La Salle’s mission of serving thepoor and the youth-at-risk through the ministry of education caneither organize themselves into a specific mission-oriented group,or you may join any of the following local and international Lasallianorganizations/activities initiated by various Lasallian Partners:13.3.1. Lasallian Youth Commission13.3.2. Lasallian Volunteers ProgramIt is a community of Lasallian Lay MissionaryVolunteers who, in their search for meaning,strive to live the teachings of Saint John Baptistde La Salle, and in the spirit of inter-faithcollaboration aimed to contribute to socialtransformation.13.3.3. Return to Vaugirard (RTV)A weeklong formation program of the Lasallian Animationand Formation Team (LAFT), the Return to Vaugirard (RTV)is a basic orientation on the Lasallian heritage in thePhilippine context with emphasis on building the culture ofpeace in one’s relationships within and outside Lasallianinstitutions. The program is offered for highly motivatedmembers of the Lasallian Family (students, faculty, staff,administrators, parents) who are ready to make a differencein creating a culture of peace. The program is usually held inMindanao.Student Services and Activities | 67

Student Handbook 2010-2013Section 14STUDENT GOVERNMENT14.1. UNION OF STUDENT COUNCILS - BOARD OFPRESIDENTSDuring the Leadership Training Seminar last October 17-19, 2008 heldat the Charles Huang Conference Center in Tagaytay City attended bythe officers of the 4 college student councils, it was agreed upon that are-structuring of the Institutional Student Council will be implementedfor the remaining of the SY 2008-09. In lieu of the inherent difficulties oftheir curricular schedule and unique college culture, instead of thetraditional nomination and election of Institutional Student Councilofficers culled from the attendees of the Leadership Training Seminar(LTS), the four colleges have adopted that the four college councilpresidents sit and be the highest governing body of the student bodyand shall be known as the BOARD OF PRESIDENTS of the UNION OFSTUDENT COUNCILS, DLSHSI. The Board of Presidents shall solelytackle issues that dwell on the rights of the students and shall leave itto the individual college councils to handle the welfare of theirconstituent colleges.14.2. COLLEGE STUDENT COUNCILS14.2.1. The College Student Council (CSC) is the student governmentof every college in DLSHSI.14.2.2. It shall be the voice of the students in the college.14.2.3. It shall act on the rights and welfare of the students of theirrespective college.14.2.4. Due to the inherent uniqueness of each college, the officerswho will constitute each college student council shall be dictated bytheir respective College Constitution and By-laws of which is dulynoted by their faculty adviser/s and endorsed by their college deans.14.2.5. The officers shall be elected by the students from theirrespective colleges. The date of elections shall be determined by theirrespective college COMELECs.14.2.6. The term of office shall be one school year and shall commenceon the first day of June and end on the last day of May of the nextsucceeding year. All officers are eligible for re-election.14.2.7. The president of each CSC shall automatically sit in the Boardof Presidents of the Union of Student Councils, DLSHSI.68 | Student Services and Activities

De La Salle Health Sciences InstituteSection 15STUDENT ORGANIZATIONS15.1. Institutional Student OrganizationsAt present the De la Salle Health Sciences Institute has three campuswide organizations: The DLSHSI VARSITY TEAM and the DLSHSI-Saring Himig the official chorale group of the Institution under the officeof Lasallian Mission and External Linkages, and HEALS (HealthAssembly of Lasallian Scholars) under the Office of AcademicServices. These groups are made up of students from the variouscolleges of the campus.Activities of the Institutional Student Organizations are funded by theoffice or unit to which they belong and are jointly supervised by theOffice of Student Services (OSS).Students who wish to apply into the varsity team and Saring Himigmust comply with the membership policies.Since they are jointly supervised by both the offices of LMEL and OSS,their activities must have the approval of the Office of Student Serviceshence, all activities of these organizations must be relayed to the OSSby submitting a duly accomplished Activities Form available at theOSS.15.1.1. MEMBERSHIP CATEGORIES FOR VARSITY AND SARINGHIMIG15.1.1.1. New Applicant15.1.1.1.1. Any freshman or transferee enrolled in DLSHSIwho has no academic evaluation from theirrespective college in the preceding semesterand is applying into the organization the firsttime.Student Services and Activities | 69

Student Handbook 2010-201315.1.1.1.2. They will not need academic evaluation.15.1.1.2. Old Applicant15.1.1.2.1. Any enrolled student of DLSHSI who has anacademic evaluation from their respectivecollege in the preceding semester and who ,15.1.1.2.2. Was not recommended based from theprevious academic evaluation15.1.1.2.3. Failed to submit the parental waivers in theprevious academic evaluation15.1.1.2.4. Gone on leave from the organization15.1.1.2.5. They will need to go through all the selectionand recruitment procedures.15.1.1.3. Renewing Member15.1.1.3.1. A student who was part of the final list ofAPPROVED applicants from the previoussemester.Membership status may change every semester based onqualifications met which include academic evaluation, physicalexamination and tryouts.15.1.2. POLICIES AND GUIDELINES FOR MEMBERSHIP TOVARISTY AND SARING HIMIG15.1.2.1. Interested students will submit a Letter of Intentaddressed to the Dean of Student Services and submitthe same at the office of the Director of Sports, Cultureand Special Events .15.1.2.2. All applicants will undergo the tryouts conducted bythe Office of the Director of Sports, Culture and SpecialEvents and physical examination conducted by theschool clinic.15.1.2.3. The Director of Sports, Culture and Special Eventsthen will submit the list of students who passed thetryouts to the Dean of Student Services.15.1.2.4. The Dean of Student Services will verify theacademic standing of the students from the list from70 | Student Services and Activities

De La Salle Health Sciences Institutetheir respective College Deans, and decide on theapplication based on the following:15.1.2.4.1. Applicants with grades of at least 82 in ALLsubjects enrolled in the previous semester orschool year UNCONDITIONALAPPROVAL15.1.2.4.2. Applicants with a FAILED grade in the previoussemester OR unsatisfactory academicperformance evaluations within a certaingrading period (based on criteria for theCollege of Medicine and Physical Therapy whoadopt an integrated curriculum) DISAPPROVE application15.1.2.4.3. Applicants with grades below 82, but withoutany failures in the previous semester or schoolyear PARENTAL WAIVER needed beforeapproval. The Parental Waiver form isavailable at the Office of Student Services andmust be submitted before the given deadline.15.1.2.5. The Dean of OSS will release the FINAL list ofAPPROVED members of the varsity/chorale who15.1.2.5.1. Have passed the screening and selectionprocedures of the Office of Sports, Culture andSpecial Events AND15.1.2.5.2. Have passed the medical examination AND15.1.2.5.3. are academically qualified to participate in theorganization based on the grade requirement15.1.2.5.4. have submitted their waivers on or before thedeadline (for those students who are requiredto submit a parental waiver)15.1.2.6. Any student member of the organization whodevelops academic problems will be required to file fora temporary leave from the organization and will berequired to again submit the letter of intent prior to thestart of the semester if he/she decides to join theorganization again.Student Services and Activities | 71

Student Handbook 2010-201315.1.2.7. Only students who do not have a failed subject in theprevious semester or school year can return to activemembership in the Institutional organization.15.1.2.8. The Dean of OSS will provide OMEL with a copy ofthe academic clearance of the above student.15.1.2.9. Students must take note of the dates for therecruitment of varsity and saring himig members. Theyare responsible to comply with the schedules.15.1.2.10. Members of the organization who wish to avail ofthe service scholarship MUST PERSONALLY APPLYfor the scholarship at the Office of Academic Services.Scholarships are NOT automatically processed for anymember of an Institutional Organization.15.2. Collegiate Student OrganizationsDLSHSI encourage students to participate in co-curricular and extracurricularactivities as part of a well-balanced academic training. Forthis purpose, it encourages the establishment of student groups whoseactivities are geared towards social, cultural, religious and recreationalaspects of student development. Under the supervision of the Office ofStudent Services – Student Activities Unit the office aims to provide acentral body that promotes, facilitates, enhance and coordinate all itsstudent activities to assure primarily the safety and enrich the campusexperience of each student. Therefore a means of monitoring studentactivities shall be followed.15.3. ACCREDITATION OF STUDENT COUNCILS andORGANIZATIONS15.3.1. Requirements for Accreditation for both Old and NewOrganizations to be submitted to the Secretariat of the Office ofStudent Services located at the Basement of the Wang Bldg.15.3.1.1. Letter of Intent addressed to the Dean of StudentServices through the Chair for Student Activitiesprepared and signed by the President of theOrganization and noted by the Faculty Adviser andVice Dean of the College15.3.1.2. Vision and Mission Statement of the Organization15.3.1.3. Constitution and By-Laws duly signed and noted byFACULTY ADVISER and ENDORSED by theCOLLEGE VICE DEAN72 | Student Services and Activities

De La Salle Health Sciences Institute15.3.1.4. Roster of Officers with their corresponding positions,year level and contact info (mobile phone and e-mailaddress) as certified by the College Commission onElections for Student Councils and/or minutes of themeeting for Student Organizations15.3.1.5. Roster of Membership with their corresponding yearlevel and contact info (mobile and e-mail address)15.3.1.6. Faculty Adviser/s with their corresponding academicrank, college/department and contact info (local officenumber, mobile and e-mail address)15.3.1.7. List of proposed projects to be undertaken during thecurrent school year with their corresponding timetable15.3.2. For organizations seeking renewal of their accreditation15.3.2.1. Accomplishment report for the past school year to beaccomplished by the President of the Organization ofthe past school year and attested by the faculty adviserAND15.3.2.2. Financial Statement to be accomplished by theTreasurer of the past school year and attested to bythe past and present Presidents and Faculty Adviser/s.15.3.3. Deadline for Application shall be 30 days after the start ofclasses for New Applications and 15 days after the start of classes forRenewals.15.3.4. Once the requirements are complete, the Office of the Chair forStudent Activities shall study each application and schedule aninterview with the officers of the organization after which he/she shallsubmit Recommendations to the Council of Student Services aschaired by the Dean of Student Services for endorsement and finalapproval from the Vice Chancellor for Academics.15.3.5. The Organization shall be informed of the approval ordisapproval of their request by letter thru e-mail and their respectiveDean/Vice Dean’s Office not later than two (2) weeks after thedeadline for New Applications. Once accredited, the officers of theorganization are obliged to attend an orientation meeting to bescheduled by the Chair for Student Activities. Failure to comply shallmean revocation of the accreditation.15.4. Faculty Adviser15.4.1. DLSHSI believes in the importance of assisting and supportingstudent organizations in their co-curricular and extra-curricularStudent Services and Activities | 73

Student Handbook 2010-2013endeavours. The faculty members are strongly encouraged to take anactive role in the total development of the students by participating asadvisers of student organizations.15.4.2. The adviser must be a full time faculty member and shouldhandle only one student organization.15.4.3. His/her term shall be for one school year but may be renewed.15.4.4. If the faculty adviser withdraws before his/her term expires, anew faculty adviser should be recommended by the officers of thestudent organization to the Dean of Student Services through theChair for Student Activities through a formal letter duly noted by thedean of the college from which the organization belongs.74 | Student Services and Activities

De La Salle Health Sciences InstituteSection 16STUDENT ACTIVITIES16.1. Extra-curricular activities shall not take precedence over anyacademic pursuit.16.2. No extra-curricular activity shall be scheduled one week beforeand during major examinations in any subject.16.3. All extracurricular activities must be approved and noted by thefaculty adviser and endorsed by the respective college deans fromwhom the organization belongs followed by the final approval by theDean of Student Services as properly coordinated with the Chair forStudent Activities of the OSS at least two (2) weeks prior to thescheduled activity. Final approvals of the Dean of OSS and Chair forStudent Activities are required for the scheduling of any event oractivity.16.4. Cancellation or re-scheduling of activities is equally importantand should be made ahead of time. A letter of cancellation or reschedulingshould be addressed to the Dean of Student Servicesthrough the Chair for Student Activities duly noted by the facultyadviser and endorsed by the college dean, must be submitted by thehead of the project/activity to the secretariat of the OSS.16.5. Generally, an approved activity either by the student councilsor student organizations will not be charged the utility cost for the useof a facility if it is used within normal hours of operations.16.6. Other than membership fees, no collections shall be made forany activity unless the project is duly authorized by the Dean of StudentServices.16.7. All solicitation letters for projects/activities must have theapproval of the Dean of Student Services.16.8. Except for reviews, organizations are enjoined from schedulingactivities one week before a major examination.16.9. Requirements and Procedures for Extracurricular ActivitiesPart of the function of the Office of the Chair for Student Activities is tomonitor the Extra-Curricular activities of the different student councilsand student organizations to assure first and foremost the safety ofeach student and that the activities are not in conflict with theInstitutions own Vision and Mission and the Academic demands of thestudent. To facilitate the monitoring of the various activities of thedifferent accredited organizations, the following requirements for theapproval of student activities are the following:Student Services and Activities | 75

Student Handbook 2010-201316.9.1. PRE-ACTIVITY REQUIREMENTS16.9.1.1. Submission of duly accomplished Activity form intriplicate16.9.1.2. Project Proposal and Budget Proposal of theActivity16.9.1.3. Site Map (for off campus activities)16.9.1.4. Roster of participants with corresponding yrlevel & college; and their duly accomplished waiverforms (for off campus activities) to be submitted notlater than one (1) week BEFORE the event*16.9.1.5. Attached Copy of letter of Invitation, Programof Activities, site map for Activities if from externalorganizations16.9.2. Once all the necessary papers have been submitted (exceptaccomplished waiver forms), the office shall process the request forendorsement and shall submit it to the Vice Chancellor for Academicsfor final approval. The requesting party shall be notified of thedecision through the Office of the College Dean, through textmessage and through e-mail. The requesting party shall personallypick up the Activity Form at the OSS office so that properpreparations such as reservation of Venues, Transportation, etc mayproceed.16.9.3. POST ACTIVITY REQUIREMENTSDocumentation of the activity is an integral part of theprocess of monitoring. Included documents indocumentation are the following:16.9.3.1. Brief Summary of the Activity that would includehighlights of the event; original activities that may havenot been included and the reasons for such, etc.16.9.3.2. Pictures/Documentation of the Event16.9.3.3. Financial Report16.9.3.4. Feedback Report16.9.3.5. Report shall be typewritten in short size bond paperplaced in a short brown envelope not later than two (2)weeks after the end of the activity.76 | Student Services and Activities

De La Salle Health Sciences InstituteSection 17OFF CAMPUS ACTIVITIES17.1. An off campus activity is an approved curricular, co-curricularor extracurricular activity done outside the premises of DLSHSI.17.2. Once off campus activity is approved, the organizer shallsecure waivers from the OSS and disseminate these forms to beaccomplished by the participants.17.3. Waivers must be signed by the concerned student and/orparents/guardians of the participants before submitting them to theOSS at least two (2) days before the actual date of the activity. It is theduty of the vice deans, faculty adviser/faculty in charge to make surethat all participants have accomplished and submitted their waiverforms on time. The vice dean, faculty adviser/faculty in charge has theright to deny a student participant from joining the off campus activitydue to lack of duly accomplished and submitted waiver form.17.4. A faculty adviser should accompany students in all off-campustrips. A 1:50 faculty to student ratio shall be strictly followed.17.5. In case school transportation is not available, the organizermust hire transportation from a school-accredited transportationcompany.Student Services and Activities | 77

Student Handbook 2010-2013Section 18OTHER CAMPUS FACILITIES18.1. Food ServicesThere are two (2) canteens available inside the campus. One islocated at the back of the College of Medicine, open 24 hours a dayincluding Sundays and holidays. Grocery items are also available.The other one is located near the DLSUMC emergency room.Aside from the canteens, there are other food concessionaires locatedat Dormbuilt Inc. behind the Wang Building.Health and Safety inspection of all canteens and food concessionairesinside the campus is taken cared of by the Health and Safety Unitunder the Office of Student Services18.2. LibrariesAn undergraduate institutional library behind the anatomy laboratorywill soon be opened. This will house up to date and comprehensivelisting of books and references for all the students. Also this will holdcomputer laboratories for their IT needs. At the lower ground of theAngelo King Building is the library for the College of Medicine.18.3. Activity VenuesThe Villarosa Hall located at the 4 th floor, Angelo King Building and thesoon to open multipurpose center (gymnasium) will accommodatevarious institutional events like seminars, conferences, meetings,students activities, sports festivals, etc.78 | Student Services and Activities