ACRs - Seri.ap.gov.in

MEMORANDUM OF THE COMMISSIONER OF SERICULTURE,A.P. HYDERABADPRESENT: SRI. S.K. SINHA, I.A.S. COMMISSIONERRc.No.1385 /2009-LO Date: 21 /07/2009Sub:-SERICULTURE – Establishment – Writing of ACRs - Certaininstructions - Regarding.Ref 1) G.O. Ms.No.1385 31 st oct 1961 of General administration(service-c) Department.2) G.O. Ms.No144 Dt;25-04-19983) G.O. Ms.No 145 Dt; 25-04-1998-*-*-*-*-The attention of the all Joint Directors, Deputy Directors and Asst.Directors are drawn to the subject cited. The following observations are noticed inrespect of ACR’s received by this office.1) Self appraisal reports in the format enclosed are not submitted by most ofthe Officers/Superintendents to the reporting officer.2) Self appraisal reports are not submitted every year, the self appraisalreports are to be submitted to the reporting officer by 10 th April of everyyear.3) Reporting Officers are not preparing and forwarding CR’s in the format by15 th April. The Reporting Officers should take initiation to obtain selfappraisal reports from all concerned and prepare the CR’s and forward itto the Counter signing authority / next higher authority by 15 th April.4) Counter sighing authority are also not submitting C.R’s in time. They areexpected to pass on the ACR’s wiith their remarks to the Head of thedepartment within a week of its receipt.5) It is noticed that, most of the ACRs received are not in proper format.Copies of the G. Os ref. 2 nd & 3 rd cited along with format enclosed. Inrespect of Gazetted officers, the report should be written in Form-A(enclosed)6) The reporting / counter sighing officers are not writing their names in BlockLetters and also the date on which ACRs is prepared / counter-signed isnot indicated, thus identification of Officer reported / countersigned hasbecome difficult. Therefore they should invariably write their name in blockLetters and indicate the date.7) It is observed that, some of the reports were prepared / counter-signed bythe retired officer which is not admissible. (Memo.No.631/Ser.C/76-1,dt.11th Mary, 1976).8) The reporting / countersigning officer are not submitting ACRs in a sealedcover. They are requested to send ACRs by name in a sealed cover.P.T.O.

2//9) The guidelines issued by the Government in respect of writing the ACRsare enclosed for information. All are requested to adhere to the guidelinesand prepare / counter signed the ACRs in time. The following are thesome of the important guidelines for preparing ACRs.i) The report should be written by the officer him self. To facilitateidentification, the name of the officer writing the report should bewritten in block letters below his signature and clearly indicate thedesignation.ii) In the case of gazetted officers, the reports will be written induplicate.iii) Name & designation of officers must be given in full.iv) Confidential report should be prepared and forwarded by firstreporting officer by 15 th April and the immediate authorities will passon the report with their remarks to the next higher authorities with inone week of its receipt. They should reach the Head of thedepartment not later than the 15 th May.v) The reporting officer should not write CR on the officer who haveworked under him for a period of less than two months.vi) If the reporting officer is transferred after July he should leave areport on each of the officer under him to enable his successor totranscribe these remarks in to the CR stating the name of theauthor.vii) If any adverse remarks should be supported by specific evidentiaryexamples or instances as for as possible.ToAll the JDS/ DDS,/ ADS in the state.Sd/B.CHANDRASEKARFor Commissioner of Sericulture

ANNEXUREFORM – APart-I(TO BE FILLED BY THE OFFICER REPORTED UPON)(YEAR -----------)1. A brief summary of duties and responsibilities (not more that 50 words)2. Please specify important items of work in order of priority where in quantitive physical /financial targets / objectives / goals were set for you or set by yourself for the reporting yearand achievements made.Item of work Physical or Financial Target /Objective / goal1234Achievements3. (a) In case of shortfall of expected quality / quantity of performance please state the reasons(b) Please indicate your contribution in case of significantly higher achievement of the target /goal / objective.(Signature with date)Name Designation & Office

FORM – APART – IIAnnual Confidential Report on Gazetted officers for the year.1 Name of the Office Date of Birth: / /2 Appointment held during the year (withdate) and pay and scale of pay3 General Qualification and aptitude forpost held including any, special ortechnical and professional attainments.4(a)(b)Acceptance or other wise of the selfappraisal report of the Gazetted officerindicated in Part-I and if not agreed to,the reasons thereforeManner in which the officer dischargedhis duties during the year i.e., ifsatisfactory or otherwise (Specificinstances of unsatisfactory work ifadversely commended on to be citedwith number and date of orders passed)5 Does the Officer exhibit:i) Patienceii) Tactiii) Courtesyiv) Impartiality in his relations with thepublic and subordinate or superiorstaff with whom he comes incontract6 Is the officer :i) Of good characterii) Of sound Constitution7 Is the Officer:i) Physically energeticii) Mentally alert8 How the officeri) Initiative and driveii) Powers of controliii) Powers of application9 Has officer may special Characteristicsand / or any outstanding merits orabilities which would justify hisadvancement and special selection forhigher appointments in the serviceCont…p2

2//10 Is he confirmed in this post if not, whatis his substantive post?11 Punishments, censures or specialcommendations in the period underreport.12 (a) Date of communication of adverseremarks since last report.(b) orders on the representation if anyarising from (a) above13 General remarks (Comment generallyon the way the officer has carried buthis duties, estimate of his personality,etc.,)14 Grading :i) Outstandingii) Very goodiii) Goodiv) Satisfactoryv) Poor(Clearly indicate the reasons forgrading of the officers)15 Reporting officerDate:SignatureName and Designation(in block letters)16. Remarks of the countersigning officer :Date:SignatureName and Designation(in block letters)17. Opinion of the Head of theDepartment (when not reportingOfficer) on conduct and efficiencyof officer reported on.Date:SignatureName and Designation(in block letters)Head of the Department

FORM – BANNEXURE– IIAnnual Confidential Report on Non - Gazetted officers posts which feeder categories to initialGazetted posts in state services for the yearNameBranchPost heldDate of (a) Birth(b) Entry to Govt. ServicePresent grade & pay1 Knowledge of(a) Branch or Section(b) Department2 Acceptance or otherwise of the selfappraisal report of the non- Gazettedofficer indicated in part-1 and if notagreed to the reasons therefor3 Personality, conduct and character4 Power of taking responsibility;5 Initiative6 (a) judgment, (b) Accuracy;7 Tact and temper8 Power of supervising staff:9 Zeal and industry10 Health11 Attendance:13 Punishments, censures or specialcommendations in the period underreport;14 Date of communication of the officer ofany adverse remarks since last report15 Indebtedness (Indebted, the extent ofpersonal responsibility for incurring thedebts) ;16 Is he confirmed in this post? If not ,whatis his substantive post?17 General remarks(including a statementon discipline, integrity, reliability and anyother special qualifications not includedabove)Cont…p2

2//18 Grading :i) Outstandingii). Very goodiii). Goodiv). Satisfactoryv). Poor(Clearly indicate the reasons for gradingof the officers)19. Reporting officerDateSignatureName and Designation(in block letters)20. Remarks of countersigning officerDateSignatureName and Designation(in block letters)21. Opinion of Head of thedepartment (when not reportingofficer) on conduct and efficiencyof officer reported on.Date:SignatureName and Designation(in block letters)Head of the Department