PDF 5.4MB - Administration for Children and Families

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Additional Information:Internal audit activities should be performed as standard operatingprocedures during participant file maintenance.The master control list of eligible participants should be updatedmonthly.The client management system must include information to insurecompliance with all the requirements of 45 CFR Part 286.
PARTICIPANT RECORDSCommon Finding:Grantee is not maintaining complete, accurate, and currentinformation on participant eligbility and participant activities in allparticipant files.Federal Regulation:45 CFR Parts 92.20."Standards for Financial Management Systems":1. Allowable cost. Applicable OMB cost principles, agency programregulations, and the terms of grant and subgrant agreements will befollowed in determining the reasonableness, allowability, andallocability of costs.45 CFR Part 92.42."Retention and Access Requirements for Records":1. Records must be retained for three years from when the granteesubmits to the awarding agency its last expenditure report or theexpenditure report for the last quarter of the Federal fiscal year.45 CFR Part 286.35. "Tribes may use Tribal Financial AssistanceGrants (TFAG) for expenditures that:1. Are reasonably calculated to accomplish the purposes of TANF,including, but not limited to, the provision to low-incomehouseholds with assistance in meeting home heating and coolingcosts; assistance in economic development and job creationactivities, the provision of supportive services to assist needyfamilies to prepare for, obtain, and retain employment; theprovision of supportive services to prevent out-of-wedlockpregnancies, and assistance in keeping families together, or2. Were an authorized use of funds under the State's plan for Parts Aor F of Title IV of the Social Security Act.. .
Page 1 and 2: Tribal TANFAudit Supplement GuideOf
Page 3 and 4: INTRODUCTIONThe Tribal TANF Guide t
Page 5 and 6: Additio~ml Information:"Administrat
Page 7 and 8: CONTRACT MANAGEMENTCommon Finding:G
Page 9: PARTICIPANT EXPENDITURESCommon Find
Page 13 and 14: Retention includes all financial an
Page 15 and 16: 3. Develop a program procurement pr
Page 17 and 18: . Serial Number or Other Identifica
Page 19 and 20: 2. Identify one program staff membe
Page 21 and 22: PARTICIPANT FILE CONTROL FORMThe pa
Page 23 and 24: SAMPLE PROPERTY RECORD
Page 25 and 26: 7. Does the procedure conform to th
Page 27 and 28: 20. Do the financial statements acc

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