Memorandum of Understanding with Unit 12 - Dpa - State of California

5. Reimbursement will be claimed only for the actual and necessary expenses notedabove. Regardless of the above exceptions, the approving officer may requireadditional certification and/or explanation in order to determine that an expense wasactually and reasonably incurred. In the absence of a satisfactory explanation, theexpense shall not be allowed.12.2 Overtime Meal AllowanceA. The State shall provide Unit 12 employees with a meal allowance or furnish a meal whenthe employee is required to work at least two consecutive hours prior to or two consecutivehours after their regular work shift. When a meal is not provided by the State, the State willreimburse the employee up to $8.00 for the cost of purchasing a meal.1. In the event that an employee works an additional six overtime hours afterqualifying for the first overtime meal, the State will reimburse the employee up to$8.00 for the cost of purchasing a second meal if the State does not provide a meal.2. Departments may require receipts from employees as substantiation forreimbursement of overtime meal expenses. If a department requires a receipt, suchreceipt must clearly show the cost of the meal or food items purchased, the date ofpurchase, and the establishment where the purchase was made. In departmentsthat require receipts, reimbursement may not be made without valid supportingreceipts.3. Employees who are on travel status and are being reimbursed for meals underthe business and travel expense provisions of this MOU will not receive a meal atState expense nor be reimbursed for an overtime meal under the provisions of thissection.B. Overtime Meals - CalTrans1. Section 11.2.A above does not apply to Unit 12 employees in CalTrans. Thissection shall be known as the in lieu meal allowance.2. CalTrans employees whose regular work day has been extended by two (2) ormore hours shall receive a $6.00 overtime meal allowance without receipts unlessthe State provides a meal. Employees are eligible for a second overtime meal in aday provided they work an additional six overtime hours after qualifying for the firstovertime meal. No overtime meal allowance will be paid to employees who areworking overtime on a regular day off unless they work two (2) or more hours inexcess of the number of hours worked on their regularly scheduled work days.3. No in lieu meal allowance shall be paid to employees for call back work unless theemployees actually work two (2) or more hours contiguous to their normal work day.4. CalTrans employees who are on travel status and are being reimbursed for mealsunder the business and travel expense provisions of this Agreement will not receivea meal at State expense nor be reimbursed for overtime meals.81BU 12(99-01)