Memorandum of Understanding with Unit 12 - Dpa - State of California

An employee who returns to State service after an absence of six (6) months or longer,caused by a permanent separation, shall receive a one-time vacation bonus on the firstmonthly pay period following completion of six (6) qualifying pay periods of continuousservice in accordance with the employee's total State service before and after the absence.B. A full-time employee who has eleven (11) or more working days of service in a monthlypay period shall earn vacation credits as set forth under item "A" above. Absences fromState service resulting from a temporary or permanent separation for more than eleven (11)consecutive working days which fall into two consecutive qualifying pay periods shalldisqualify the second pay period.C. Employees working less than full time accrue vacation in accordance with the applicableDPA rules.D. If an employee does not use all of the vacation that the employee has accrued in acalendar year, the employee may carry over his/her accrued vacation credits to the followingcalendar year to a maximum of 640 hours. A department head or designee may permit anemployee to carry over more than 640 hours of accrued vacation leave hours if anemployee was unable to reduce his accrued hours because the employee: (1) was requiredto work as a result of fire, flood, or other extensive emergency; (2) was assigned work of apriority or critical nature over an extended period of time; (3) was absent on full salary forcompensable injury; (4) was prevented by department regulations from taking vacation untilDecember 31 because of sick leave; or (5) was on jury duty. Whenever the employee'svacation accumulation exceeds or is projected to exceed 640 hours by December 31 of anycalendar year, the department head or designee has the right to order the employee tosubmit a vacation request which will demonstrate how and when the employee plans to usesufficient vacation hours to reduce the accumulation below 640 hours by the end of thatyear or the subsequent year. If the employee does not use the time as planned for reasonsother than those listed above or fails to submit a plan, the department head or designeemay then order the employee to take vacation in amounts up to the number of hoursrequired to reduce the employee's accumulation below 640 at the convenience of thedepartment.E. Upon termination from State employment, the employee shall be paid for accruedvacation credits for all accrued vacation time.F. The time when vacation shall be taken by the employee shall be as approved by thedepartment head or designee.G. Except where operational needs require otherwise, employees shall be entitled to usetheir vacation credits at the time of their choice. Requests for use of vacation credits shallnot be unreasonably denied. Where two or more employees request the same vacationtime and the department head or designee cannot grant the vacation time to all employeesrequesting it, vacation requests shall be granted in order of seniority (length of service withinthe department).H. Each department head or designee will make every effort to act on vacation requests in atimely manner.I. Vacations will be cancelled only when operational needs require it.J. Unit 12 employees are authorized to use existing fractional vacation hours that may havebeen accumulated.59BU 12(99-01)