Memorandum of Understanding with Unit 12 - Dpa - State of California

5.5 Use of State Phones/FaxesA. IUOE stewards shall be permitted reasonable use of State phones to make calls forIUOE representation purposes provided that such use does not result in unreasonablecosts to the State or interfere with State operations.B. IUOE stewards shall also be permitted reasonable and occasional use of fax machinesprovided that such use does not result in unreasonable costs to the State nor interfere withState operations.5.6 Use of State FacilitiesThe State shall permit IUOE to use certain facilities subject to the operating needs of theState. Requests for use of such State facilities shall be made in advance to the appropriateState official. When required in advance, IUOE shall reimburse the State for additionalexpenses.5.7 IUOE Information PacketsA. Upon initial appointment to a position in the bargaining unit, an employee shall beprovided by the State with a copy of the current Agreement as well as a packet ofinformation approved by the State employer, both of which have been supplied by IUOE.B. The DPA will provide IUOE with a listing of work sites and an approximate number ofagreement copies and packets to supply to each work site for the initial distribution of theinformation packets. With the initial distribution, IUOE will provide information as to how toacquire additional copies of these materials as a work site uses up the copies initiallydistributed. The information packet will have attached a post card, postage prepaid, whichthe person supplying the packet to the new employee will fill out and mail to IUOE.5.8 General InformationA. Consistent with the Public Employment Relations Board regulations, the State shallprovide to IUOE on magnetic tape and printout home addresses, full names, salaries, socialsecurity numbers, employee organization-sponsored deduction codes, agencies, reportingunits, position numbers and class and schematic codes on a monthly basis, of allemployees in Bargaining Unit 12 in alphabetical order by last name.B. Within 30 days of Ratification and annually thereafter, the State will work with IUOE todevelop lists of “work site” addresses and names of employees in Bargaining Unit 12.While the State will endeavor to develop as accurate and complete a listing as possible,IUOE recognizes that the State will develop such lists within existing resources and withoutincurring unreasonable costs; in addition, due to the varying technological capabilities of thedepartments, the lists may vary in formats and/or level of detail. Such lists shall be madeavailable to IUOE on an annual basis.C. IUOE agrees to pay the necessary and reasonable costs incurred by the StateController's Office to produce the necessary name/home address tape file on a monthlybasis.5.9 Release of Home AddressesA. Home Addresses – Generally45BU 12(99-01)