Memorandum of Understanding with Unit 12 - Dpa - State of California

3. The differences between the employee’s net pay and the salary advance shall notbe reconciled until after the Department receives the Controller’s warrant for the payperiod.C. Those employees on voluntary payroll deduction who experience extended problemsreceiving payroll warrants may request that an explanation be provided to payroll deductioncreditor(s) by their departmental personnel office.D. This provision does not apply to those employees who are on non-industrial disabilityinsurance leave, industrial disability leave, or who are receiving worker’s compensationpayments.E. Upon specific request of IUOE, the State will meet with IUOE regarding specificdepartmental issues of timely issuance of overtime payments, shift differentials, premiumpay, or allowances.F. Upon request of the Union, any State agency shall meet with IUOE to evaluate itsdistribution of regular salary warrants. Any alternative method of distribution shall be inaccordance with State Administrative Manual sections 8580.1 and 8580.2. Any lawfulalternative method of salary distribution may be discussed with IUOE.2.8 Recovery of OverpaymentsFor purposes of overpayment, this agreement supersedes Government Code Section19838.A. Late Dock1. This section applies to employees on a negative pay system and only regular payissued through the negative pay process. It does not apply to permanentintermittent employees. It does not apply to any positive pay, such as, but notlimited to: overtime, shift differential, skill pay, etc.2. Whenever an employee is charged with late dock as defined by the StateController’s Office (SCO) for the purpose of issuing salary through the negativepayroll system, the State will issue the employee’s paycheck for that pay period as ifno late dock occurred. This means that:a. the employee will receive a regular pay check on pay day.b. the employee will be overpaid, since the dock time will not have beendeducted from the pay check; andc. the employee’s pay will be adjusted for any dock time occurring before thecut off date (late dock occurs on or after the cut off date established bySCO).3. Employees who are overpaid because of operation of paragraph 2 above, willrepay the State for their overpayment by an automatic payroll deduction from the firstfeasible pay check following the late dock procedure as detailed in paragraph 2above. State agencies will make a good faith effort to notify each employee ofoverpayment and automatic payroll deduction via a standardized written notificationto be attached to the employee’s paycheck in which the overpayment occurs.Notwithstanding this provision, departments shall not be precluded from making theautomatic payroll deduction for repayment purposes if the required notification is notreceived at the time of the overpayment.10BU 12(99-01)