Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

June 22-23, 2004 29227LITIGATIONThis item was included in the agenda for the purpose of meeting with GeneralCounsel in executive session for a report on pending and possible litigation. No executivesession was held, and there was no report.DESKTOP COMPUTERS FOR GAYLORD HALL - NCThe Gaylord College of Journalism and Mass Communication will soon move to thenewly constructed Gaylord Hall, which is anticipated to be open for the Fall 2004 semester.Desktop computers are needed to equip the new Hall’s student computer labs as well as facultyand staff offices. The College requested Apple computers for this purpose since they are typicalin newsrooms, advertising and public relations agencies, and broadcasting facilities. By doingso, students will be educated with technology they will most likely utilize upon graduation.The standard educational discount from Apple Computer is 10%. The Universitynegotiated a further quantity discount for this purchase, resulting in a 23.5% total discount offlist price. Pricing was found to be fair and reasonable.Funding has been identified, set aside and is available within the Journalism and MassCommunication operating budget.President Boren recommended the Board of Regents authorize the President or hisdesignee to award a contract in the amount of $186,549, to Apple Computer, Inc. of Austin,Texas, on a sole source basis, for desktop computers for the newly constructed Gaylord Hall onthe Norman Campus.Regent Stuart moved approval of the recommendation. The following voted yes on themotion: Regents Everest, Clark, Stuart, Weitzenhoffer and Wade. The Chair declared themotion unanimously approved.MAINTENANCE FOR CAMPUS ENTERPRISE APPLICATIONSIn May 2004, the Board of Regents approved the purchase and implementation of anEnterprise Financial System for the Norman Campus. As a result of that action, the opportunityto renegotiate maintenance contracts of all PeopleSoft modules developed. The Universitycurrently pays maintenance for the following PeopleSoft software modules: HSC Financials,HSC Student Administration, and HSC/NC Human Resources. Beginning July 2004, theUniversity also will pay maintenance for the NC Financials module. Combining the neededmaintenance support for both campuses for the service is anticipated to save the University $3.2million over the next eight years (see table below for details).Maintenance support for PeopleSoft Software is only available directly fromPeopleSoft USA, Inc.