Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

June 22-23, 2004 29185Rick Hart, Associate Athletic Director of Marketing, Athletic DepartmentKirby Hocutt , Associate Athletic Director for Development, Athletic DepartmentRobert Smith, Assistant Athletic Director for Business, Athletic DepartmentTerrie Taylor, Information Technology Specialist II, Athletic DepartmentMike Flournoy, Information Technology Specialist II, Information TechnologyFlorian Giza, Technology Team Manager, Purchasing DepartmentThe evaluation criteria were price and meeting specifications.The results of the evaluation are as follows:Meets Cost of Cost ofCompany Location Specs Scanners/Printers Turnstiles TotalCGI Edmond yes $191,771 no bid $191,771Dell Round Rock, Texas yes $222,512 no bid $222,512Paciolan Irvine, California yes $133,769 $333,000* $466,769Heartland Wauconda, Illinois yes $162,492 no bid $162,492Peak Columbia, Maryland yes $190,316 no bid $190,316*Turnstiles are produced by Alvarado Manufacturing and list at $394,500. Alvaradodoes not sell directly to the end purchaser. The Paciolan bid on turnstiles isdiscounted at 15% of list price which is considered reasonable.The evaluation team determined that Paciolan, Inc. of Irvine, California, the lowbidder, represents best value to the University.II./III.MASTER LEASE-PURCHASE PROGRAMThe Oklahoma State Regents for Higher Education (OSRHE) implemented theMaster Lease-Purchase program to facilitate for Oklahoma colleges and universities acquisitionsof long-lived assets using the lease-purchase method. OSRHE submits funding requirementsperiodically through the Oklahoma Executive and Legislative Bond Oversight Commissions andthe Oklahoma Development Finance Authority, the conduit financing agency, and assists indeveloping and executing an appropriate plan of financing. Institutions service the bond debtusing current operating funds. Certain dollar limits and useful life requirements must be met foran acquisition to qualify for the program. This service provided by OSRHE greatly reduces thetime and effort that would otherwise be required for an institution to finance the acquisition of amajor asset. A Reimbursement Resolution by the Board is required in the event-because oftiming- University funds must be used for the original acquisition, and reimbursement is neededfrom the lease proceeds. This Resolution constitutes a declaration of official intent as is requiredby the reimbursement regulations set forth in Regulation Section 1.150-2 of the Internal RevenueCode.FUNDING:Funding for the hardware has been identified, is available and set-aside within theAthletic Department operating budget.President Boren recommended the Board of Regents:I. Authorize the President or his designee to award a contract in the amount of$466,769 to Paciolan, Inc. of Irvine, California, the low bidder, for athletic ticket