Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

June 22-23, 2004 29181Department was self-insured; however, as a result of escalating medical costs, it was determinedthat insurance coverage was necessary.In response to a competitive solicitation, the following companies responded:AG Administrators, Inc. Valley Forge, PennsylvaniaBene-Marc, Inc. Dallas, TexasAn evaluation team comprising the following individuals reviewed the responses:Vicki Ferguson, Buyer, Athletic DepartmentSandy Totten, Senior Buyer, Purchasing DepartmentMike Montgomery, Manager, Risk Management and Safety ServicesLarry Naifeh, Executive Associate Athletic Director, Athletic DepartmentLawana Ball, Medical Claims Coordinator, Athletic DepartmentScott Anderson, Head Athletic Trainer, Athletic DepartmentRobert Smith, Athletic Business Manager, Athletic DepartmentStephanie Rempe, Associate Athletics Director/Senior Women’s Advisor,Athletic DepartmentEvaluation criteria were coverage and cost. The responding companies offered thefollowing proposals:Company Proposal Cost of Policy ConditionsAG Administrators 1 $164,000 $5,000 deductible withreduced AD&D2 $184,475 $5,000 deductible with$10,000,000aggregate AD&D3 $143,475 $10,000 deductible withreduced AD&D4 $163,950 $10,000 deductible with$10,000,000 aggregateAD&D5 $170,000 $7,500 deductible withreduced AD&D6 $190,475 $3,000 deductible with$10,000,000 aggregateAD&DCompanyBene-Marc, Inc.Proposal with Cost and ConditionsPartial self-insure –University pays $65,000 plus the totalclaims paid next year up to guaranteed total of $125,000.Once claims are paid up to $125,000, Bene-Marc will payanything over that amount. Additionally, the University pays$5,125 for 10,000,000 AD&D.The evaluation team determined that AG Administrators, Inc., Proposal 2, representsbest value to the University for coverage and conditions.