Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

June 22-23, 2004F. Maternity Leave1. Illness due to pregnancy is treated as any other temporary disability.2. In requesting maternity leave, sick leave may be used when there is a medicaljustification for the employee’s absence.3. For those employees qualifying for Family and Medical Leave, additional leavebeyond that determined as medically justifiable for the employee’s absence, will begranted for the care of a healthy infant through utilization of earned annual leave andleave without pay. All leave, for these purposes may not exceed a total of 12 weeks.4. Employees who do not qualify for Family and Medical Leave will be extended sickleave when there is medical justification for the employee’s absence only. Theoption of whether to grant additional leave, beyond that which has been determined asmedically justifiable for the employee’s absence, will be at the discretion of thesupervisor. Additional leave, if granted, will be either annual leave or leave withoutpay.5. Employees shall not be penalized in their condition of employment because theyrequire time away from work for purposes.G. Exhaustion of Sick Leave1. Sick leave cannot be taken in advance of accrual. Reporting of sick leave taken inexcess of that accrued will result in automatic adjustments to annual leave orcompensatory leave balances as part of the payroll process. In no case will anemployee be paid for leave in excess of the total number of leave hours available.2. At any time in which the supervisor becomes aware that the staff member’s total leavebalance is reduced to zero, the supervisor should notify the Personnel and Payrolloffices.H. Requests for Extended Leave without Pay (Short-Term)1. For those categories of benefits eligible employees that qualify, medical leaves thatextend longer than six months will be covered under Long-Term Disability.2. Employees who are unable to work due to illness or injury that is not serviceconnected,and who have exhausted all accrued sick leave and annual leave, mayrequest a leave of absence without pay.3. Employees who are not eligible for coverage under the Family and Medical Leave Actand who have exhausted all accrued sick leave and annual leave, may request a leaveof absence without pay. The need for such leave shall be certified by a licensedmedical practitioner and will be determined on a case-by-case basis by the supervisorand the Vice President for Business and Finance and/or the appropriate VicePresident.4. The supervisor may require medical certification of the employee’s ability to continueto work or to return to work. Periodic medical recertification during such a leave mayalso be required.5. During this period of medical leave without pay, the employee will be billed formedical and life insurance premiums. Failure to make timely payments for premiumsduring the months in which the employee is billed may result in cancellation ofinsurance.13.4