Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

REGENTS’ POLICY MANUALSECTION 6—ATHLETICS• Athletics Department Representation – Athletics Department staff who have had a vital rolein the success of the team may be included. Selected personnel could may be chosen fromacademic support, media relations, administrative staff, full-time clerical staff, securityassistance, medical support, student workers, and development office representation. Thisgroup could may also include personnel eligible to be a part of the Team Party but nottraveling with the Team Party. Spouses may be included with approval of the Director ofAthletics.Members of the University Delegation are present at the post-season event to represent theUniversity. If they reserve tickets for an event, they are expected to attend that event.Expenses to be covered for the members of the University Delegation mentioned above includetransportation, lodging, meals or meal allowances, and appropriate event tickets.All costs shall be processed by the University consistent with State travel laws and Universitypolicies.A suite (one bedroom and a sitting room) will be provided for the Chairman of the Board of Regentsand the President, as representatives of the University Delegation.For Executive Officers and a spouse or guest, official University representation begins the day thatarranged group travel commences for this group and ends the day after the game. Air transportation(group rate) and lodging expenses will be covered during that period. Should an Executive Officer choosean earlier arrival or later departure, the additional expenses will be his or her responsibility.TRAVEL ARRANGEMENTSDepending on location and budget, the Athletics Department will use best judgment to select optionsof air versus bus travel for members of the Team Party, University Delegation, or the Student Spirit Party.If members of the various groups decide to select other modes of travel, they will be responsible for theexpense.TEAM PARTYTeam Plane — Only the Team Party and those individuals designated by the Director of Athleticsmay travel on the Team Plane.UNIVERSITY DELEGATIONA commercial flight or seats on a charter flight will be obtained for those members of the UniversityDelegation who are not to travel on the Team Plane. This commercial or charter air travel will bearranged at a group rate. Should an Executive Officer choose to arrange his/her own air travel, he/she willbe responsible for payment of that air travel expense.THE UNIVERSITY OF OKLAHOMA 293