Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

REGENTS’ POLICY MANUALSECTION 6—ATHLETICS6.2.9—POST-SEASON ATHLETICS CONTESTSGUIDELINES FOR POST-SEASON PARTICIPATIONPURPOSEThe primary reason for participation in post-season competition shall be as a reward for the studentathletesand Athletics Department personnel at the conclusion of a successful regular season. Post-seasonparticipation is a means to further recognize and promote, through national exposure, the University andits athletics programs. Post-season participation should involve as many alumni, fans, friends andsupporters as possible. The planning, execution and follow-up of post-season activities shall beaccomplished in a manner consistent with State law, Board of Regents’ policy, Conference/NCAA rules,and prudent management.UNIVERSITY REPRESENTATION AND AUTHORIZED TRAVELThe following groups will constitute University representation for purposes of post-season travel.TEAM PARTYThis group shall include only those individuals essential to the actual participation and representationin the postseason event as listed below:Student-Athlete — This includes such student-athletes as the head coach deems necessary to conductpractices and the event, subject to the approval of the Director of Athletics. Additional players may beincluded upon recommendation of the Director of Athletics based on full and complete participationthroughout the season. Spouses and dependents (defined below) of student-athletes may be includedupon recommendation by the Head Coach with the approval of the Director of Athletics.Coaching Staff — This includes all full-time and part-time coaches. Spouses and dependents (thosechildren claimed as such on the employee’s last Federal Income Tax Return) may be included ifrecommended by the Head Coach or appropriate administrative officer and approved by the Director ofAthletics.Essential Athletic Support Staff — This includes the Director of Athletics and such athleticssupport staff as the Director of Athletics deems necessary (e.g., trainers, medical staff, managers, weighttrainers, secretarial, equipment, Sports Information, Business Office, Ticket Office) to accomplish theplanning and execution of post-season events. Spouses and dependent children (those children claimed assuch on the employee’s last Federal Income Tax Return) of essential support staff may be included uponthe approval of the Director of Athletics.Additional personnel necessary to accomplish the necessary required planning and execution of postseasoncompetition may be included as approved by the Director of Athletics. Normal inclusion would bethe Executive Associate Athletics Director, Senior Woman Administrator (SWA), Director ofDevelopment, Director of Business Services, secretarial support, and personnel necessary to service theteam practice functions. Spouses and dependent children (children claimed as such on the employee’slast Federal Income Tax Return) may be included with approval of the Director of Athletics.THE UNIVERSITY OF OKLAHOMA 291