Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

June 22-23, 2004 29169systems including University Payroll and Human Resources applications. The software providesa modern software platform that enables migration of old legacy systems, thereby providingstudents, faculty and staff better access to information.Inasmuch as this software is integral and essential to the operation of the University,competition with respect to other brands of software is not applicable. Pricing, however, hasbeen found to be fair. According to Gartner, Inc., a research and advisory firm in the technologyfield, industry standards for software maintenance and support costs range from 15 to 22 percentof the license fee. The University’s percentage falls at the low end of this range.Funding has been identified, is available and set-aside within the InformationTechnology operating account.President Boren recommended the Board of Regents authorize the President or hisdesignee to award a sole source contract in the amount of $518,279 to Oracle Corporation ofIrving, Texas, to provide maintenance for Oracle software, for a one-year period beginningJuly 1, 2004.Regent Wade moved approval of the recommendation. The following voted yes onthe motion: Regents Everest, Clark, Stuart, Weitzenhoffer and Wade. The Chair declared themotion unanimously approved.HARDWARE FOR ENTERPRISE FINANCIAL SYSTEM - NCIn May 2004, the Board of Regents authorized award of contracts to PeopleSoft USA,Inc. of Atlanta, Georgia and Cedar Enterprise Solutions of Arlington, Texas for purchase andimplementation of an Enterprise Financial System for the Norman Campus with a price not toexceed $3,800,000. It was indicated at that time that hardware for the system (expected to costapproximately $700,000 and not included in the $3.8 million) would be procured through normalUniversity purchasing processes/existing contracts and brought back to the Board at the June2004 meeting for approval.The hardware currently supporting the University’s financial system is provided bySun Microsystems Inc., headquartered in Santa Clara, California. To functionally interface withthis hardware and to remain compatible with the existing infrastructure, it is necessary to utilizeSun Microsystems for the requested purchase. The purchase will be ordered through an existingOklahoma State Regents for Higher Education contract with Perfect Order of Bixby, Oklahoma,the authorized reseller of Sun Microsystems products.As approved by the Board at the May 2004 meeting, funding for the hardware isidentified, available and set-aside within Section 13 and New College Funds and discretionaryreserves.President Boren recommended the Board of Regents authorize the President or hisdesignee to award a purchase order in the amount of $323,805 to Perfect Order of Bixby,Oklahoma (the authorized reseller of Sun Microsystems, Inc. products), through a contractestablished by the Oklahoma State Regents for Higher Education, for hardware and associatedmaintenance to be used in support of the University’s Enterprise Financial System.Regent Everest moved approval of the recommendation. The following voted yes onthe motion: Regents Everest, Clark, Stuart, Weitzenhoffer and Wade. The Chair declared themotion unanimously approved.