Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections
Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections
June 22-23, 2004 29168Several types of furniture are needed in connection with Phase II of the Nielsen HallAddition and Renovation project. Accordingly, a competitive solicitation was developed, whichrequired bids on brand name or “equal” basis. Awards were determined by low bids for furnituremeeting specifications. Six companies responded to the University’s competitive solicitation.Two of the six received awards (see the attached for specifics related to the solicitation).Whereas the furniture acquisition for the Stephenson Research and TechnologyCenter, approved by the Board of Regents at the December 2003 meeting, dealt with itemsclosely related to the high-tech functionality of activity that would ensue within that building, thefurniture acquisition for this project deals with items that are more conventional. Therefore, thespecifications for these items were more easily described in generic terms. This manner ofspecification, along with the more conventional nature of the furniture, resulted in responsesbeing received from six vendors. Only two of the vendors were able to provide offerings thatmet specifications for the type of furniture needed and/or the low bid. The companies receivingawards are listed below.Core Office Furniture Oklahoma City $ 205,235Copelin’s Office Center Norman 12,956Total $ 218,190The evaluation committee comprised the following individuals:Rick Skaggs, Interior Designer, Architectural & Engineering ServicesMark Keesee, Senior Buyer, Purchasing DepartmentRyan Doezema, Academic Chair, Physics and AstronomyTanya Guthrie, Manager of Administration and Operations, Sarkeys Energy CenterKaren Leighly, Assistant Professor, Physics and AstronomyStu Ryan, Professor, Physics and AstronomyDavid Walker, Project Manager, Architectural & Engineering ServicesThe committee rated these awards as meeting the desired specifications at the lowestprice, thus providing best value to the University.Funding for the furniture is identified, set aside and is available in the Nielsen Hallconstruction project budget.President Boren recommended the Board of Regents authorize the President or hisdesignee to award contracts not to exceed $218,190 to the companies listed above, the lowbidders, to provide furniture for the Nielsen Hall Addition and Renovation, Phase II project onthe Norman Campus.Regent Everest moved approval of the recommendation. The following voted yes onthe motion: Regents Everest, Clark, Stuart, Weitzenhoffer and Wade. The Chair declared themotion unanimously approved.ORACLE DATABASE MAINTENANCE - NCAt the December 2000 meeting, the Board of Regents approved the University’s initialpurchase of the Oracle higher education software license and maintenance agreement. Approvalfor ongoing maintenance is requested annually.Oracle is the foundation of the University’s computing software infrastructure, is inuse at both the Norman and HSC campuses, and is the database platform for multiple critical
June 22-23, 2004 29169systems including University Payroll and Human Resources applications. The software providesa modern software platform that enables migration of old legacy systems, thereby providingstudents, faculty and staff better access to information.Inasmuch as this software is integral and essential to the operation of the University,competition with respect to other brands of software is not applicable. Pricing, however, hasbeen found to be fair. According to Gartner, Inc., a research and advisory firm in the technologyfield, industry standards for software maintenance and support costs range from 15 to 22 percentof the license fee. The University’s percentage falls at the low end of this range.Funding has been identified, is available and set-aside within the InformationTechnology operating account.President Boren recommended the Board of Regents authorize the President or hisdesignee to award a sole source contract in the amount of $518,279 to Oracle Corporation ofIrving, Texas, to provide maintenance for Oracle software, for a one-year period beginningJuly 1, 2004.Regent Wade moved approval of the recommendation. The following voted yes onthe motion: Regents Everest, Clark, Stuart, Weitzenhoffer and Wade. The Chair declared themotion unanimously approved.HARDWARE FOR ENTERPRISE FINANCIAL SYSTEM - NCIn May 2004, the Board of Regents authorized award of contracts to PeopleSoft USA,Inc. of Atlanta, Georgia and Cedar Enterprise Solutions of Arlington, Texas for purchase andimplementation of an Enterprise Financial System for the Norman Campus with a price not toexceed $3,800,000. It was indicated at that time that hardware for the system (expected to costapproximately $700,000 and not included in the $3.8 million) would be procured through normalUniversity purchasing processes/existing contracts and brought back to the Board at the June2004 meeting for approval.The hardware currently supporting the University’s financial system is provided bySun Microsystems Inc., headquartered in Santa Clara, California. To functionally interface withthis hardware and to remain compatible with the existing infrastructure, it is necessary to utilizeSun Microsystems for the requested purchase. The purchase will be ordered through an existingOklahoma State Regents for Higher Education contract with Perfect Order of Bixby, Oklahoma,the authorized reseller of Sun Microsystems products.As approved by the Board at the May 2004 meeting, funding for the hardware isidentified, available and set-aside within Section 13 and New College Funds and discretionaryreserves.President Boren recommended the Board of Regents authorize the President or hisdesignee to award a purchase order in the amount of $323,805 to Perfect Order of Bixby,Oklahoma (the authorized reseller of Sun Microsystems, Inc. products), through a contractestablished by the Oklahoma State Regents for Higher Education, for hardware and associatedmaintenance to be used in support of the University’s Enterprise Financial System.Regent Everest moved approval of the recommendation. The following voted yes onthe motion: Regents Everest, Clark, Stuart, Weitzenhoffer and Wade. The Chair declared themotion unanimously approved.
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<strong>June</strong> <strong>22</strong>-<strong>23</strong>, <strong>2004</strong> 29168Several types <strong>of</strong> furniture are needed in connection with Phase II <strong>of</strong> the Nielsen HallAddition and Renovation project. Accordingly, a competitive solicitation was developed, whichrequired bids on brand name or “equal” basis. Awards were determined by low bids for furnituremeeting specifications. Six companies responded to the University’s competitive solicitation.Two <strong>of</strong> the six received awards (see the attached for specifics related to the solicitation).Whereas the furniture acquisition for the Stephenson Research and TechnologyCenter, approved by the Board <strong>of</strong> Regents at the December 2003 meeting, dealt with itemsclosely related to the high-tech functionality <strong>of</strong> activity that would ensue within that building, thefurniture acquisition for this project deals with items that are more conventional. Therefore, thespecifications for these items were more easily described in generic terms. This manner <strong>of</strong>specification, along with the more conventional nature <strong>of</strong> the furniture, resulted in responsesbeing received from six vendors. Only two <strong>of</strong> the vendors were able to provide <strong>of</strong>ferings thatmet specifications for the type <strong>of</strong> furniture needed and/or the low bid. The companies receivingawards are listed below.Core Office Furniture Oklahoma City $ 205,<strong>23</strong>5Copelin’s Office Center Norman 12,956Total $ 218,190The evaluation committee comprised the following individuals:Rick Skaggs, Interior Designer, Architectural & Engineering ServicesMark Keesee, Senior Buyer, Purchasing DepartmentRyan Doezema, Academic Chair, Physics and AstronomyTanya Guthrie, Manager <strong>of</strong> Administration and Operations, Sarkeys Energy CenterKaren Leighly, Assistant Pr<strong>of</strong>essor, Physics and AstronomyStu Ryan, Pr<strong>of</strong>essor, Physics and AstronomyDavid Walker, Project Manager, Architectural & Engineering ServicesThe committee rated these awards as meeting the desired specifications at the lowestprice, thus providing best value to the University.Funding for the furniture is identified, set aside and is available in the Nielsen Hallconstruction project budget.President Boren recommended the Board <strong>of</strong> Regents authorize the President or hisdesignee to award contracts not to exceed $218,190 to the companies listed above, the lowbidders, to provide furniture for the Nielsen Hall Addition and Renovation, Phase II project onthe Norman Campus.Regent Everest moved approval <strong>of</strong> the recommendation. The following voted yes onthe motion: Regents Everest, Clark, Stuart, Weitzenh<strong>of</strong>fer and Wade. The Chair declared themotion unanimously approved.ORACLE DATABASE MAINTENANCE - NCAt the December 2000 meeting, the Board <strong>of</strong> Regents approved the University’s initialpurchase <strong>of</strong> the Oracle higher education s<strong>of</strong>tware license and maintenance agreement. Approvalfor ongoing maintenance is requested annually.Oracle is the foundation <strong>of</strong> the University’s computing s<strong>of</strong>tware infrastructure, is inuse at both the Norman and HSC campuses, and is the database platform for multiple critical
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