Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

REGENTS’ POLICY MANUALSECTION 3—GENERAL POLICIEScompliance with new laws and regulations. As part of an implementation team, internal auditors mayserve as non-voting members on related steering committees.The Internal Audit Director shall ensure that written reports are prepared for each internal audit andthat such reports are furnished to appropriate administrative personnel and Executive Officers responsiblefor the audited activity. All completed internal audits shall be submitted to the President, filed with theVice President for University Governance as soon as completed, and provided to all Regents. The Boardof Regents shall have the opportunity to discuss any report with the Internal Audit Director.The Internal Audit Department shall evaluate the adequacy of management’s corrective action andperform necessary follow-up procedures to ensure that the corrective action has been implemented.The Internal Auditing Director shall report at each regular meeting of the Board of Regents on anycondition that, in the judgment of the Director, could adversely affect the University. Suspected theft,fraud, or misuse of funds will be reported to Board of Regents’ Finance and Audit Committee.The Internal Audit Department shall submit quarterly activity reports to the Board of Regents’Finance and Audit Committee that summarize audit findings and trends.The Internal Audit Department shall serve as facilitator and coordinator for all federal, state, andother external audit agencies. All external audit agencies shall contact the Internal Audit Director for allentrance and exit audit conferences.The Internal Audit Director will have the responsibility for the direction, personnel, budget, and dayto-dayoperation of the internal audit function.(RM, 2-12-86, pp. 18859-64; 3-8-90, p. 21624; 12-9-97, p. 25709; 12-10-98, p. 26195; 1-27-2004,p. 28924)3.5.3—CONFIDENTIALITY OF LIBRARY RECORDSThe University adheres to Oklahoma and federal law with respect to confidentiality of library records.The records of library materials borrowed or used cannot be disclosed to anyone except:1) persons acting within the scope of their duties in the administration of the library;2) persons authorized to inspect such records, in writing, by the individual or groupwhose records are sought;3) as otherwise required by law.(RM, 6-13-85, pp. 18415-6; 1-27-2004, p. 28924)THE UNIVERSITY OF OKLAHOMA 219