Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

REGENTS’ POLICY MANUALSECTION 3—GENERAL POLICIESC. TIMING OF COMPLAINTAny complaint must be filed with the University Equal Opportunity Officer within 180 calendar daysof the act of alleged discrimination or harassment, or retaliation. The University Equal OpportunityOfficer may reasonably extend all other time periods.D. ADMINISTRATIVE ACTION1) The University recognizes its obligation to address incidents of discrimination,harassment, or retaliation on campus when it becomes aware of their existence. Evenif no complaints are filed, the University reserves the right to take appropriate actionunilaterally under this procedure.2) With respect to students, the University Vice President for Student Affairs and Deanof Students or other appropriate persons in authority may take immediateadministrative or disciplinary action which is deemed necessary for the welfare orsafety of the University community. Any student so affected must be grantedappropriate due process. For Norman Campus students, a campus disciplinarycouncil, in accordance with the Student Code, shall conduct any hearing involvingdisciplinary suspension or expulsion. Lesser administrative or disciplinary actionmay be appealed to the University Vice President for Student Affairs and Dean ofStudents. Such requests must be in writing and filed within seven calendar daysfollowing the summary action. The University Vice President for Student Affairsand Dean of Students will issue a written determination to the student within threeworking days following the date the request is received.3) With respect to employees, upon a determination at any stage in the investigation orgrievance procedure that the continued performance of either party’s regular duties orUniversity responsibilities would be inappropriate, the proper executive officer maysuspend or reassign said duties or responsibilities or place the individual on leave ofabsence pending the completion of the investigation or grievance procedure.WITHDRAWAL OF COMPLAINTThe complainant may withdraw the complaint at any point prior to the adjournment of a formalhearing.CONFIDENTIALITY OF PROCEEDINGS AND RECORDSInvestigators and members of the Hearing Panel reviewing the grievance are individually charged topreserve confidentiality with respect to any matter investigated or heard. A breach of the duty to preserveconfidentiality is considered a serious offense and will subject the offender to appropriate disciplinaryaction. Parties and witnesses also are admonished to maintain confidentiality with regard to theseproceedings.All records, involving discrimination, harassment, or retaliation, upon disposition of a complaint,shall be transmitted to and maintained by the University Equal Opportunity Officer as confidentialrecords except to the extent disclosure is required by law.THE UNIVERSITY OF OKLAHOMA 192