Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

REGENTS’ POLICY MANUALSECTION 3—GENERAL POLICIEScompensation, promotion, and awards for that employee and state in writing how that means will avoidthe conflict of interest. The statement and proposal for supervision shall be made part of the Board ofRegents’ agenda item. Further, a salary increase above the average increase granted to all Universityemployees in similar positions will not be granted to an employee who has been granted a waiver underthis policy unless it has been approved by the applicable Senior Vice President and Provost or appropriatevice president and the President. In the case where this policy is made applicable by a related party beingselected to Committee A of an academic unit, approval of the Board of Regents is not required; however,all other provisions of this policy will continue to apply.It is the responsibility of the head of the budget unit to seek a waiver before offering employment toany person whose employment without a waiver would violate this policy, and the willful failure tofollow this policy may result in disciplinary action against the head of the budget unit. Notwithstandingany other provision of this policy, a conditional hire, prior to approval of the Board of Regents, may bemade pursuant to this policy if deemed necessary for legitimate academic or business reasons and ifjustified in writing by the appropriate vice president. At the next regular meeting of the Board ofRegents, the written justification and the conditional hire will be considered by the Board of Regents.Relatives that are within the third degree of relationship to an employee by consanguinity or affinityinclude the following: spouse, parent, parent of spouse, grandparent, grandparent of spouse, greatgrandparent,great grandparent of spouse, uncle or aunt, uncle or aunt of spouse, brother or sister, brotheror sister of spouse, son or daughter, son-in-law or daughter-in-law, grandson or granddaughter,grandson’s or granddaughter’s spouse, great grandson or great granddaughter, and great grandson’s orgreat granddaughter’s spouse. For the purposes of this policy, step- and half- relatives are considered tobe related by affinity.(RM, 4-8-71, pp. 10837-38; 10-17-90, p. 22024; 2-20-92, p. 22780; 1-27-2004, p. 28924)3.1.11—PREVENTION OF ALCOHOL ABUSE AND DRUG USE ON CAMPUS ANDIN THE WORKPLACEThe University recognizes its responsibility as an educational and public service institution topromote a healthy and productive work environment. This responsibility demands implementation ofprograms and services which facilitate that effort. The University is committed to a program to preventthe abuse of alcohol and the illegal use of drugs and alcohol by its students and employees. TheUniversity program includes this policy which prohibits illegal use of drugs and alcohol in the workplace,on University property, or as part of any University-sponsored activities. It shall be Board of Regents’policy that:1) All students and employees shall abide by the terms of this policy as a condition ofinitial and continued enrollment/employment.2) The illegal use of drugs and alcohol is in direct violation of local, state, and federallaws as well as University policies governing faculty, staff, and student conduct.This policy strictly prohibits the illegal use, possession, manufacture, dispensing, ordistribution of alcohol, drugs, or controlled substances in the workplace, on itsUniversity premises, or as a part of any University-sponsored activities.3) Violating this policy shall be a major offense which can result in a requirement forsatisfactory participation in a drug or alcohol rehabilitation program, referral forcriminal prosecution, and/or immediate disciplinary action up to and includingTHE UNIVERSITY OF OKLAHOMA 176