Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

REGENTS’ POLICY MANUALSECTION 3—GENERAL POLICIES3.1.5—RESIGNATIONSResignations shall be effective on the last day of service of the employee, and an employee shall notbe paid for a holiday if the last day of service was prior to the holiday period.(RM, 1-17-57, p. 5565, edited; 3-29-00, p. 26909)3.1.6—LEAVES OF ABSENCEADMINISTRATIVEAn administrative leave with pay may be given when it is determined to be in the University's bestinterest that an employee not return to work for a specified period of time or for designated emergencyclosings of the University. Recommendations for administrative leave must be submitted to the Presidentor his designee for approval.(RM, 7-23-87, pp. 19828-29; 1-27-2004, p. 28924)MILITARYThe University's policy on military leave of absence is administered in accordance with federal andstate law.(RM, 3-9-72, p. 11380; 1-27-2004, p. 28924)LEAVE OF ABSENCE WITHOUT PAYLeaves of absence without pay may be granted for a period usually not exceeding one year tomembers of the faculty and other employees for purposes deemed to be in the interests of the University.Leaves without pay should be infrequent and should be approved only after careful consideration bydepartment heads and college deans. Recurring requests for leaves of absence without pay should not beapproved without strong justification, particularly when they are in consecutive years.Application for a leave of absence should be submitted to the department chair or director, who willforward it with recommendation to the college dean by February 1 for leaves beginning in the followingacademic year or later and no later than July 15 for leaves beginning the following spring semester. Afterrecommending approval or disapproval, the dean will forward the application to the Senior Vice Presidentand Provost. The Senior Vice President and Provost will recommend to the President, who will makerecommendations to the Board of Regents for final action for the April and September meetings,respectively. The President may approve exceptions to these deadlines, provided that it appears to be inthe best interests of the University.The application will be in the form of a letter of request with specific justification for the absencefrom the University and will include, for example, the following information:THE UNIVERSITY OF OKLAHOMA 167