Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

REGENTS’ POLICY MANUALSECTION 2—ACADEMICS2.9—UNIVERSITY OF OKLAHOMA PRESSThe University of Oklahoma Press shall be a division of the University and shall be administered by adirector appointed by the President and approved by the Board of Regents.The University of Oklahoma Press shall consist of two divisions:• Publishing Division• Sales DivisionThe Publishing Division shall remain under the direct supervision of the Director of The University ofOklahoma Press, and shall be budgeted from University appropriations from year to year, according to itsneeds.The functions of the Publishing Division shall be to receive manuscripts and certify those acceptablefor publication by The University of Oklahoma Press; to edit, design, and generally prepare suchacceptable manuscripts for manufacture into book, brochure, or pamphlet form; to maintain full control ofits book manufacturing, including control over quality standards, scheduling requirements, bidderselection, and other requirements necessary to function efficiently and competitively as a businessoperation; to maintain all necessary relations between The University of Oklahoma Press and such writersand authors of scholarly manuscripts who may be resident on the University campus or elsewhere; topromote and publicize scholarly undertakings, particularly those which promise to become or do becomepublished works under the imprint of The University of Oklahoma Press; to serve as a coordinatingagency and the publishing instrumentality when feasible for official bulletins, magazines, periodicals, andother printed matter intended to represent the University to the State, the nation, and abroad; to assist inthe development of such informational services as may be decided upon by the University; and to receivemoneys, credits, and funds from foundations, institutions, corporations, or private individuals, by bequest,gift, or in any other way whatsoever, for the purposes of specific scholarly publications or for generalpurposes or for the benefit of the employees of The University of Oklahoma Press, such gifts, bequests, orgrants to be deposited with the University as restricted funds or with The University of OklahomaFoundation, in accordance with instructions of the donor or donors and the regulations of the Board ofRegents, and to be disbursed on order of the Director of The University of Oklahoma Press.In accordance with state laws and with the University Purchasing Department procedure, thePublishing Division shall, through established purchasing procedures, prepare specifications formanufacturing and provide the Purchasing Department with written specifications and a list of qualifiedbidders. With that information, and with any other information required for obtaining usable bids, thePurchasing Department shall obtain bids through regular procedures. No change in specifications shall bemade without the prior consent of The University of Oklahoma Press.The obtained bids shall be reviewed by The University of Oklahoma Press, which shall makerecommendations to the Purchasing Department on bid selection. No suppliers shall be awarded a bidwithout The University of Oklahoma Press’s consent, provided state law and the University procedureshave been followed. Any supplier not meeting bid specifications or that refuses to meet bid specificationsshall be considered an unqualified bidder and not eligible for bid awards.THE UNIVERSITY OF OKLAHOMA 122