Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

REGENTS’ POLICY MANUALSECTION 2—ACADEMICS(2) If the request was made by the complainant or the college, notwithstanding theprovisions of section 3.5, during the extension period the student may receivetranscripts without notation of the pending case.(c)Written notification of a hearing must be distributed at least five (5) regular class days inadvance of the hearing date, and should include:(1) The authority for the hearing and the hearing body;(2) Reference to the specific rule or rules involved;(3) Date, time, nature, and place of the hearing;(4) A brief factual statement of the charges and issues involved.(d)Students who fail to appear after proper notice will be deemed to have pled guilty to thecharges against them.(e) Parties must provide, upon request by College, the Board or the opposing party, the nameof any counsel who will be present at the hearing and a list of witnesses to be called in thehearing, along with the nature of their expected testimony, and must allow examination of anydocuments to be submitted in the hearing. Failure to disclose such information in a reasonableand timely manner may be grounds for delaying the hearing, suspending the provisions of thissection concerning transcripts and graduation, and, in the case of repeated or egregiousnoncompliance, dismissing the case or declaring guilt by default. The college holding the hearingmay adopt such other procedural rules as it deems necessary and proper to expedite hearings andpromote fairness.(f)(g)(h)(I)(j)(k)(l)(m)Hearings will be closed to the public and shall be confidential, although an open hearingmay be held at the discretion of the AMB, if agreed by all parties.The presiding officer of each board shall exercise control over the hearing to avoidneedless consumption of time and to prevent harassment or intimidation.Hearings shall be tape recorded.At the beginning of the hearing, any party may challenge any board member, one at atime, on the grounds that he or she is unable to give the student a fair and impartialhearing. The remaining members of the hearing body shall decide the challenge by secretballot. However, if the entire board is challenged, the entire board shall rule on thechallenge. The hearing will continue if at least two faculty members and one studentremain.Witnesses shall be asked to affirm that their testimony is truthful.Prospective witnesses other than the complainant and the student may be excluded fromthe hearing during the testimony of other witnesses. All parties, the witnesses, and thepublic shall be excluded during board deliberations.The burden of proof shall be upon the complainant, who must establish the guilt of therespondent by a preponderance of the evidence.Formal rules of evidence shall not be applicable in these proceedings. The presidingofficer of each board shall give effect to the rules of confidentiality and privilege.THE UNIVERSITY OF OKLAHOMA 96