Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

REGENTS’ POLICY MANUALSECTION 2—ACADEMICSdisciplinary penalty, the student may contest the complaint and any fact alleged therein bycontacting the Campus Judicial Coordinator within fifteen (15) regular class days of receivingnotice of the proposed disciplinary penalty, notwithstanding the student’s prior acceptance of theadmonition. If the admonition or complaint is contested, the student retains all rights affordedunder this Code to any student against whom a complaint is filed, including without limitation theright to representation, hearing, appeal, and the assignment of a neutral grade while the matter ispending.2.4 NOTIFICATION OF THE CAMPUS JUDICIAL COORDINATORAll complaints shall be made in writing, ordinarily within fifteen regular class days of discovery,to the Campus Judicial Coordinator. Complaints shall include the name of the student, the classin which the misconduct occurred if applicable, the date on which the incident was discovered, abrief description of the incident, and the grade penalty to be imposed if applicable.3 NOTICE TO THE STUDENT3.1 NOTIFYING THE STUDENTOrdinarily within fifteen (15) regular class days of receipt from the complaining party, but in noevent more than thirty (30) regular class days from discovery of the incident, the Campus JudicialCoordinator shall notify the student of the complaint in writing which shall be served on thestudent in person or by mail.3.1.1 CONTENTS OF NOTICEThe notice shall include a summary of the allegations, notification of the mandatory meetingdescribed in Section 4.1, and a description of the student’s right(a)(b)to a hearing with adequate notice; andto have counsel by an attorney at the student’s expense or to seek counsel at no cost fromThe University of Oklahoma Student Association (UOSA); and to refrain from furtherdiscussing the matter or from making any further statement regarding the matter.3.1.2 RECEIPT OF NOTICE BY MAILWhen service is by mail, the Campus Judicial Coordinator shall enclose the notice of charges inan envelope, postage prepaid, and mail the letter by certified mail, return receipt requested, to thestudent at the student’s permanent or local address (as appropriate) on file in Admissions andRecords. When the above steps have been taken, the return receipt, whether signed or not, shallbe deemed sufficient evidence that the student has been properly served and it shall be presumedthat the student has received and read the notice.3.3 SCHEDULING OF CONFERENCE WITH CAMPUS JUDICIAL COORDINATORWithin two (2) regular class days of the date of service, the student shall contact the CampusJudicial Coordinator and schedule a conference to discuss the matter as provided in § 5.1.3.4 DEFAULTIf the student fails to respond within the prescribed time or fails to meet as directed, the studentshall be in default and thereby waives the right to all University hearings, appeals, and challenges.In the event of a default at this point, the Campus Judicial Coordinator shall notify the student’sdean, who shall confirm imposition of grade sanctions and make recommendations fordisciplinary sanctions.THE UNIVERSITY OF OKLAHOMA 93