Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

REGENTS’ POLICY MANUALSECTION 2—ACADEMICSsame opportunities to have others present during a campus disciplinary proceeding andboth shall be informed of the outcome of the proceeding.After the pre-hearing conference, if a party wishes to have an adviser present at any stageof the hearing he/she must notify the Hearing Panel Chair and other party(ies) that anadviser has been retained at least 10 calendar days in advance of the scheduled hearing.Advisers may advise their clients at the hearing but may not directly address the HearingPanel or witnesses, except as required for student disciplinary hearings leading tosuspension or expulsion.The Chair of the Hearing Panel shall notify the parties of the date, time and location of thehearing. Parties are responsible for giving such notice to their witnesses. The hearing shallbe scheduled to reasonably ensure that the complainant, respondent, and essential witnessesare able to participate.Upon request Legal Counsel may serve as an adviser to the Hearing Panel.(e)Satisfactory Resolution Prior to Hearing CompletionIn the event the matter is resolved to the satisfaction of all parties prior to completion of thehearing, a written statement shall indicate the agreement recommended by the parties andshall be signed and dated by each party and by the Chair of the Hearing Panel. Therecommendation will be referred to the appropriate Executive Officer for finaldetermination.(f)Panel's Findings and RecommendationsIn the event that no solution satisfactory to the parties is reached prior to the completion ofthe hearing, the Panel shall make its findings and recommendations known to the properexecutive officer, with copies to the President of the University and the University EqualOpportunity Officer. The Panel's report, with its findings and recommendations, shall beprepared and properly transmitted within seven (7) calendar days after conclusion of thehearing.(g)Executive Officer's DecisionWithin 15 calendar days of receipt of the Hearing Panel's findings and recommendations,the proper executive officer shall inform the complainant and the respondent of the findingsof the Hearing Panel and the officer's decision. A copy of the officer's decision shall betransmitted to the Chair of the Hearing Panel, with copies to the President of the Universityand the University Equal Opportunity Officer. In a case investigated initially by anadministrator, the administrator also shall be informed of the officer's decision. In theevent the allegations are not substantiated, reasonable steps in consultation with theaccused may be taken to restore that person's reputation.(h)Appeal to the PresidentThe Executive Officer's decision may be appealed to the President within 15 calendardays of being notified of prospective action or of action taken, whichever is earlier. If thePresident does not act to change the decision of the Executive Officer within 15 calendardays of receiving the appeal, the decision of the Executive Officer shall become final underthe executive authority of the President.THE UNIVERSITY OF OKLAHOMA 74