Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

REGENTS’ POLICY MANUALSECTION 2—ACADEMICSThe following regulations shall apply:Hearing Regulations(a) The parties shall have the right to attend the hearing and to be accompanied by a colleague orcounsel, or by both, to advise them. The names of such advisors and/or counsel shall be provided tothe Chair of the Hearing Committee at least 15 days prior to the hearing. Should the faculty memberelect to use an attorney, the University and/or its administrative representative(s) will be representedby the office of Legal Counsel or its designee.Costs for such representation are borne by therespective parties. All hearings will be closed.(b) The President or his designee may attend the hearing and may have a representative or counsel, orboth.(c) The Chair of the Hearing Committee shall serve as liaison for communication to and from thecomplainant or respondent and the Hearing Committee. Communications related to evidence andhearing procedures should be directed to the Chair of the Hearing Committee. Neither party shallcommunicate orally or in writing with individual Hearing Committee members during the hearingprocedure. To ensure that information provided to the Hearing Committee by either party is part ofthe official documentation of the proceeding, each party is provided with a copy.(d) The Chair of the Hearing Committee is responsible for maintaining a full and accurate record of theproceedings. This shall consist of a tape recording, or, at the option of either party, and at thatparty’s expense, a written transcript taken by a certified court reporter, and shall include copies of allexhibits, or other materials distributed at the hearing.(e) Either party may request a copy of the recording of the proceedings. The recording will bemaintained in the Office of the Legal Counsel for a period of five years. The full cost of the audiorecording the proceedings shall be borne by the University.(f) The written statements of both parties, as provided in Section 3.15.2 (a) and (b) and evidence takenor considered beyond the written statements shall be heard by the entire Committee at the hearingand not beforehand.(g) Both parties shall have the right to present, examine, and cross-examine witnesses.(h) The principles of confrontation shall apply throughout the hearing.(i) The President's Office shall make available to the Hearing Committee Chair such authority as itpossesses to require the presence of witnesses.(j) The Board of Regents shall not be liable for any costs whatsoever incurred by the faculty memberexcept as set forth in this section.(k) The report of the Hearing Committee will be submitted to the Senior Vice President and Provostwithin 10 working days of the conclusion of the hearingTHE UNIVERSITY OF OKLAHOMA 68