Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

REGENTS’ POLICY MANUALSECTION 2—ACADEMICS3) A summary of the evidence upon which the complaint is based.4) A list of witnesses to be called, a brief summary of their testimony, and a list of exhibits to bepresented.(b) The Chair of the Faculty Appeals Board will upon receipt of the complainant's statement, request therespondent to submit to both the chair and the complainant, within 20 working days, a writtenstatement including:1) Relevant policies of the administrative or academic unit, the College, the Provost's Office,President's Office and the Board of Regents.2) The written response outlining the specific points of defense.3) A summary of the evidence to be used in refuting the charges.4) A list of witnesses to be called, a brief summary of their testimony, and a list of exhibits to bepresented.(c) Selection of Hearing Committee:1) Within 5 working days after the pre-hearing conference (3.15.1 (e)(1)) the Chair of the FacultyAppeals Board will proceed with the selection of the hearing committee by submitting the listof names of the eligible Board members to both parties. The list shall not include a member ofthe same academic unit or one who is related by consanguinity or affinity to the respondent orcomplainant. Members and alternates currently serving on another hearing shall also beineligible. A member or alternate of the Hearing Committee may disqualify himself or herselfon personal initiative or in response to such challenge for cause as is provided for in thissection. The Chair of the Faculty Appeals Board shall also determine that no one on the list hasa bias related to the person(s) or issue at hand.2) Within 5 working days after submitting the list of eligible board members to both parties, theChair of the Faculty Appeals Board, will select seven members of the Board to constitute theHearing Committee, three additional members to serve as alternates, and ten members to beavailable for maintaining the alternate pool should replacements become necessary throughpersonal disqualification or challenge of individuals initially selected.The selection of members and alternate members of the Hearing Committee shall be made bylot and it shall be made in the presence of the chair of the Faculty Senate or a designatedrepresentative. The complainant and the respondent in the hearing shall be invited to be presentor to send a representative. The Chair of the Faculty Appeals Board shall notify members inwriting of their selection to the Hearing Committee and of the parties involved, and provide abrief description of the general nature of the issue.3) Within 10 working days of the initial selection of the Hearing Committee, the complainant orthe respondent in the case may submit a written request to the Chair of the Faculty AppealsBoard asking that members or alternates of the Hearing Committee be disqualified on groundsof bias or personal interest in the case. If, however, a challenge for cause is disputed by eitherof the parties, the Faculty Appeals Board Chair shall decide whether cause has been shown,and if so disqualify the member or alternate.4) After challenges for cause have been acted on, the complainant and the respondent,additionally, each may make a maximum of two peremptory challenges of members orTHE UNIVERSITY OF OKLAHOMA 66