Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

REGENTS’ POLICY MANUALSECTION 2—ACADEMICS1) Complete and up-to-date vita, including a summary of college and university degrees earned, allprofessional employment, all professional honors and awards, and an up-to-date list of books andjournal publications by author in sequence. Manuscripts in press or submitted for publication andabstracts should be listed separately.2) Letters of evaluation of academic performance in teaching, research and creative/scholarlyactivity and professional and University service and public outreach should be solicited by thechair after consulting with the candidate. Normally, there should be three letters of evaluationfrom individuals outside The University of Oklahoma considered established authorities in thediscipline who are in a position to evaluate the candidate's academic performance and suitabilityfor tenure. These letters may be solicited from individuals who were not suggested by thecandidate. There should be three internal (or local) letters of evaluation particularly relevant toteaching and service.3) Documentation of teaching accomplishments should reflect the candidate's contribution, quality,innovation, or impact of teaching. This might include summary documentation of teachingevaluations by students, notation of teaching awards, description of teaching responsibilities, andmaterials and techniques which are unique and demonstrate innovative approaches or outstandingquality in undergraduate, graduate, professional instruction (e.g. integration of multimedia intocourses, development of web-based content and course materials, computer softwaredevelopment, creation of innovative laboratory exercises and simulation techniques).4) Documentation of research and creative/scholarly activity should reflect the level and quality ofthe candidate's research and creative/scholarly activity. Recognition of research/scholarlyachievement accomplishments could be demonstrated by invitations to chair or organizesymposia, edit books or journals in the professional discipline, publications in peer-reviewedjournals, participation as a presenter in national/international symposia, conferences, andprofessional meetings, etc., as well as the candidate's ability to acquire extramural grant orcontract funds, as a principal or co-principal investigator, through peer review mechanisms.5) Documentation of professional and University/clinical service and public outreach contributionsshould reflect the level and quality of the candidate’s professional and/or clinical servicecontributions. Documentation might consist of leadership positions in local, state, or nationalassociations; service on advisory boards for granting agencies; outstanding college or Universitycommittee work; consultantships; clinical leadership as evidenced by serving as head of adivision, department, or specific clinic service; evidence of acquisition, introduction ordevelopment of new health care techniques, procedures or clinical approaches; development ofcommunity health-related outreach programs; improvement in clinical management;documentation of increased referrals; demonstrable improvement (quality, utilization, access) indelivery of health care; publication of case studies, monographs, reviews, and book chapters; etc.Responsibility for gathering complete documentation of professional and University service and publicoutreach rests with the individual faculty member. The chair shall assist the faculty member indetermining what to include in the tenure documentation. The chair may also solicit information toinclude with the candidate's tenure documentation. The candidate is entitled to review the information inhis/her tenure file.(d) The chair is responsible for providing copies of the candidate's complete tenure file to each of thevoting members of the academic unit at least two weeks prior to the vote.THE UNIVERSITY OF OKLAHOMA 46