Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

REGENTS’ POLICY MANUALSECTION 2—ACADEMICSProcedures for Promotion(a) The process regarding advancement in rank shall originate in the academic units, according toprocedures determined by the Senior Vice President and Provost.(b) The college dean or the Senior Vice President and Provost may require the chair of an academic unitto initiate consideration of promotion for an individual faculty member. In such a case, the academicunit must forward a recommendation, to the dean or Senior Vice President and Provost whether ornot it is favorable.(c) Primary responsibility for gathering complete information on professional activity rests with theindividual faculty member. In general, documentation of the individual's academic accomplishmentsshould include, but not be limited to the following:1) Complete and up-to-date vita, including a summary of college and university degrees earned, allprofessional employment, all professional honors and awards, and an up-to-date list of books andjournal publications by author in sequence. Manuscripts in press or submitted for publication andabstracts should be listed separately.2) Letters of evaluation of academic performance in teaching, research/scholarly achievement, andservice will be solicited by the chair after consulting with the candidate. Normally, there shouldbe three (3) letters of evaluation from individuals outside The University of Oklahoma consideredestablished authorities in the discipline who are in a position to evaluate the candidate's academicperformance and suitability for promotion. These letters may be solicited from individuals whowere not suggested by the candidate. There should be three (3) internal (or local) letters ofevaluation particularly relevant to teaching and service.Examples of documentation of teaching, research/scholarly achievement, and professional and universityservice and public outreach accomplishments are noted in Section 3.9.5 (c) (3)(4)(5). The candidate isentitled to review the information in his/her promotion file.(d) All faculty in the department who are of equal or higher rank to which the candidate is beingconsidered shall meet for a discussion of the candidate’s qualifications for promotion.Formal consideration for promotion shall originate with the polling by secret ballot of all faculty ofequal or higher rank to which the candidate is being considered in the candidate’s academic unit,including when practical, those who are on leave of absence. The chair of the academic unit or otheradministrative personnel required to submit a separate promotion recommendation shall notparticipate in this vote.(e) All recommendations from the academic unit, chair, dean, Senior Vice President and Provost, andPresident must be in writing. Reasons must be given for all recommendations except for arecommendation based on any polling of the unit's faculty members. In all recommendations that areto be forwarded, the chair shall provide a separate recommendation with supporting reasons.Recommendations of the dean and Senior Vice President and Provost must be provided to the unit aswell as to the candidate.(f) Whenever possible, a promotion should be accompanied by an appropriate increase in salary.Promotions should not be delayed because of budgetary constraints. Conversely, promotions shouldbe earned on their own right and not be used as substitutes for salary increases.(RM, 7-15-96, p. 25019; 1-26-99, p. 26204; 12-3-02, p. 28355)THE UNIVERSITY OF OKLAHOMA 34