Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

June 22-23, 2004 29247LITIGATIONThis item was included in the agenda for the purpose of meeting with GeneralCounsel in executive session for a report on pending and possible litigation. No executivesession was held, and there was no report.CAMERON VILLAGE CONSTRUCTION PROJECT CONSTRUCTIONAUTHORIZATIONAt the January 2004 meeting, the Board of Regents approved the solicitation ofproposals for “at-risk” construction management services for the Living/Learning Center project.Pre-construction services not to exceed $50,000 were authorized.At the March 2004 meeting, the Board of Regents authorized the Universityadministration to:• Negotiate the terms of an agreement for at-risk construction management services,including a fee for pre-construction phase construction management services withCMSWillowbrook,• Execute an Agreement for At Risk Construction Management Services withCMSWillowbrook,• Negotiate a guaranteed maximum price (GMP) for construction to be presented to theBoard for formal approval,• Proceed with obtaining architectural and design services from Architects inPartnership for Phase 2 and 3 of the living/learning center project consisting of designdevelopment, cost estimating, preparing construction drawings, assisting theUniversity in the selection of a construction manager, and providing oversight duringthe construction of the living/learning center, and• Negotiate the terms and execute an agreement with Architects in Partnership (AIP)for these services, not to exceed $575,000.Preconstruction services have been negotiated with CMSWillowbrook at a price of$47,367. Additionally, agreement has been reached with CMSWillowbrook to provide “at risk”construction management services for construction at a fee of six percent (6%) of totalconstruction costs.Architectural and design services have been negotiated with AIP at a price of$527,000, including reimburseable expenses of $30,000. The Board has approved an amount notto exceed of $575,000.Since the approval of Phase 2 and 3, preparation of the construction documents byAIP, with the continuing assistance of the construction manager CMSWillowbrook, hasproceeded. Based on a detailed analysis of the approximately 50% complete constructiondocuments, CMSWillowbrook proposes a guaranteed maximum price for construction includingsite preparation of $10,350,000. This price includes the cost of work, the cost of direct projectmanagement, the construction manager’s contingency fund, and the construction manager’s fees.It is recommended that this proposal be accepted and approved by the Board of Regents.Cameron Village’s estimated total project cost is $11,816,000. One component of theproject budget is an owner’s contingency of $300,000. The actual results of the sale of revenuebonds and competitive bidding on constructing, equipping and furnishing Cameron Village maychange the owner’s contingency. If additional funds become available, the University intends to