Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

June 22-23, 2004 29241programming, the enlargement and updating of this major meeting area are necessary. Theservices of a design firm for the full range of architectural and engineering services will berequired. The proposed project will consist of:1. Enlargement of the room by removing walls of adjacent smaller rooms.2. Upgrade of the wall finishes, lighting, and audio/video capability, and installation ofcarpet.3. Installation of a public elevator.4. Renovation/upgrade of the freight elevator.5. Enlargement and upgrade of the public restrooms to comply with ADA.6. Installation of additional heating, ventilating and air conditioning capability.7. Replacement of window coverings on the large exterior building wall windows.8. Replacement of existing furniture and fixtures.The selection process will follow the guidelines established in Section 4 of the Boardof Regents’ Policy Manual for Cameron University and Rogers State University. Preliminaryestimated cost of the project is $700,000. Architectural and engineering fees will be determinedbased on guidelines provided by the Office of Central Services. The project is to be funded fromStudent Facility Fees, Section 13 funds, existing reserves, and private contributions.President Ross recommended the Board of Regents:I. Authorize the addition of a project to expand and renovate the mezzanine levelof Shepler Center to Cameron University’s Long-Range Capital PlanningCommission’s Campus Master Plan of Capital Projects; andII.Approve initiating the process to select a consultant firm to provide professionalservices for developing plans and specifications for the above project.Regent Stuart moved approval of the recommendation. The following voted yes onthe motion: Regents Everest, Clark, Stuart, Weitzenhoffer and Wade. The Chair declared themotion unanimously approved.SELECTION OF ARCHITECTURAL AND ENGINEERING SERVICES FORREDESIGN AND RESURFACE OF THE MUSIC BUILDING AND THEATERPARKING LOTSThe Music Building and Theater are part of a five-building complex that composesthe Louise D. McMahon Fine Arts Center. The two buildings are adjacent and were constructedin 1978 and 1979, respectively.At the time of construction, a separate parking lot was constructed for each facility.Although the buildings and parking lots are adjacent, a dividing median and roadway betweenthe lots prohibits travel from one to the other. The lots must be entered from different citythoroughfares that are one block apart. During hours of peak daytime class attendance, parkingin the lots is often difficult. The confusing configuration is even more evident in the evening andnighttime hours when Theater patrons, unfamiliar with the lot layouts, are searching for aparking space to attend a Theater production.In addition, barriers created by the dividing medians and roadway and the differencesin elevations between the lots causes surface drainage water to collect and stand in the parkingarea. The standing water continues to deteriorate the surface and sub-surface of the lots.