Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

June 22-23, 2004 292386) For use as a teaching aid, subject to the following conditions:a) Permission for such use must be granted by the academic dean andprior written notice of the presence of the firearm on Campus must begiven to the Director of Campus Police.b) Such firearms must be approved and secured by means acceptable tothe Director of Campus Police.c) Except for recognized University shooting ranges and while underauthorized supervision, munitions shall not be present with firearmswhen used in class.10) The Rogers State University President has the authority to makeexceptions to the above provisions when appropriate to further theUniversity’s mission.4.4.6—Legal Action to Collect AccountsThe University Collection Division, under the authority of the Office of Legal Counsel, isresponsible for recovery of delinquent student accounts receivable and student loans that requirelitigation.4.10.4—Purchases That Do Not Require Formal Competition or Bids• Purchases up to $50,000 of legal, medical, accounting, consulting, architectural,engineering, interior design, appraisal, landscape design, real estate agency, or similarprofessional services, only when such services are ordered by the President or his or herdesignee pursuant to University-wide matters of importance, and only when such servicesrepresent discrete short-term engagements with specific terminal objectives. Purchasesof legal services shall be coordinated through the Office of Legal Counsel.Because they are covered by separate University policies and procedures, the following types ofpurchases do not typically require processing by the Purchasing Department. The dollarlimitations are on a per-transaction basis and are not cumulative. However, the requirement forcompetition may still apply, and the requirement for processing by another Universitydepartment may apply.• Such other purchases as may be identified by the chief fiscal officer andapproved by the President4.10.8—Submitting Purchases to the Board of Regents for Approval and Reporting OtherPurchases• Purchases over $125,000 must be submitted to the Board of Regents for priorapproval; sole source purchases in this category must be identified as such;changes that would increase the financial obligation of the University by morethan 15% must be submitted to the Board for prior approval.• Purchases above $50,000 but not exceeding $125,000 must be reported to theBoard of Regents at least quarterly; sole source purchases in this categorymust be reported separately and identified as such.4.12 — CRITERIA FOR TRANSFERRING EQUIPMENT AND/OR FUNDS3) Funds may be considered for transfer to the departing faculty member’snew institution only when it was the specific intent of the donor orgranting agency that the funds were/are for the purpose of supporting the