Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections

June 22-23, 2004 29228New Combined AgreementsMaintenance 8% Caps Years 6-8Application Suite FY2005 FY2006 FY2007 FY2008 FY2009 FY2010 FY2011 FY2012Total 8 YearMaintenanceNC & HSC HR Combined $1,269,485 $274,209 $296,145 $319,837 $2,159,676NC & HSC FS Combined $1,231,620 $266,030 $287,312 $310,297 $2,095,260HSC StudentAdministration and SAeApps Amendment $338,500 $73,116 $78,965 $85,283 $575,864NC & HSC Grants ePro $81,672 $17,641 $19,052 $20,577 $138,942Sub-Totals $2,921,277 $0 $0 $0 $0 $630,996 $681,475 $735,994 $4,969,742NC Credit ($194,040) ($194,040)Totals $2,727,237 $0 $0 $0 $0 $630,996 $681,475 $735,994 $4,775,702NC Financials License and Existing Agreements with NC and HSCApplication Suite FY2005 FY2006 FY2007 FY2008 FY2009 FY2010 FY2011 FY2012Total 8 YearMaintenanceHSC HRMS $122,497 $134,747 $148,221 $163,044 $179,348 $197,283 $217,011 $238,712 $1,400,862NC HRMS $131,400 $164,250 $205,313 $256,641 $320,801 $401,001 $441,101 $485,211 $2,405,717HSC Financials $110,664 $121,730 $133,903 $147,294 $162,023 $178,225 $196,048 $215,653 $1,265,541HSC SA $54,500 $59,950 $65,945 $72,540 $79,793 $87,773 $96,550 $106,205 $623,256HSC Collaborative Apps $13,200 $14,520 $15,972 $17,569 $19,326 $21,259 $23,385 $25,723 $150,954NC Financials $151,994 $164,154 $177,286 $221,608 $277,010 $346,262 $432,828 $541,035 $2,312,177Sub-Totals $584,255 $659,351 $746,641 $878,694 $1,038,301 $1,231,803 $1,406,922 $1,612,539 $8,158,507NC Credit ($194,040) ($194,040)Totals $390,215 $659,351 $746,641 $878,694 $1,038,301 $1,231,803 $1,406,922 $1,612,539 $7,964,467Analysis of SavingsNew NC Financials License and Existing Agreements with NC and HSC(based on projections provided by PeopleSoft) $7,964,467New Combined Agreements $4,775,702Savings attributable to exercising "New Combined Agreements" $3,188,765Funding has been identified, set aside and is available within the InformationTechnology operating budget.President Boren recommended the Board of Regents authorize the President or hisdesignee to award a contract in the amount of $2,727,237 to PeopleSoft USA, Inc. of Atlanta,Georgia, on a sole source basis, for maintenance of PeopleSoft Software for all campusesbeginning July 1, 2004, with option to renew in years six, seven and eight in an amount not toexceed $736,000 per year.Regent Everest moved approval of the recommendation. The following voted yes onthe motion: Regents Everest, Clark, Stuart, Weitzenhoffer and Wade. The Chair declared themotion unanimously approved.