Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections
Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections Minutes of a Regular Meeting, June 22-23, 2004 - Digital Collections
June 22-23, 2004 29138Funding for this project will consist of Education and General Fund monies, Section13 Offset monies, and Facility Fee monies.President Wiley recommended the Board of Regents:I. Award a contract in the amount of $271,681 to Mid-Continental RestorationCompany, Inc., Ft. Scott, Kansas.II. Authorize the President or his designee to sign the contract and any necessarychange orders during the project within statutory and budget limitations.Regent Weitzenhoffer moved approval of the recommendation. The following votedyes on the motion: Regents Everest, Clark, Stuart, Weitzenhoffer and Wade. The Chair declaredthe motion unanimously approved.VENDING SERVICESCurrently the University’s beverage contract is with the Pepsi Bottling Group, Tulsa,and the snack-vending contract is with Imperial Coffee Company, Tulsa. The current agreementwas for a five-year period, expiring June 30, 2004.The University solicited proposals for beverage and snack vending services forRogers State University Claremore, Bartlesville and Pryor. Sealed proposals were opened onMay 28, 2004.Pepsi Bottling Group, Tulsa, Great Plains Coca Cola Bottling Co., Tulsa, LoveBottling Company, Muskogee, Service Vending Company, Tulsa, and Imperial Coffee Service,Inc., Tulsa submitted proposals. The proposals varied from a guarantee annual amount, straightcommissions, or a combination of guarantee plus commission.The University desired a comprehensive line of beverage and snack products atcompetitive prices and the best overall value to the University. The contract period will beginconcurrently with the institution’s fiscal year on July 1, 2004 and continue to June 30, 2005 withoptions to renew for one-year periods for four years for a total contract period of five yearsending June 30, 2009.After evaluating the proposals, it was determined Pepsi Bottling Group’s five-yearbid, with a total estimated minimum value of $203,750, including other non-cash compensation,is the best value for the University’s beverage vending service. It was determined ImperialCoffee Service’s five-year bid with a total estimated minimum value of $25,500 is the best valuefor the University’s snack service.The exact terms of the contracts are being finalized and will be reviewed by LegalCounsel before executing the contracts.President Wiley recommended the Board of Regents authorize the President to accepta proposal from Pepsi Bottling Group, Tulsa, for beverage and Imperial Coffee Company, Tulsa,for snack vending services, and to authorize the President to negotiate the final terms of thecontract.Regent Wade moved approval of the recommendation. The following voted yes onthe motion: Regents Everest, Clark, Stuart, Weitzenhoffer and Wade. The Chair declared themotion unanimously approved.
June 22-23, 2004 29139LAW ENFORCEMENT SERVICES AGREEMENTThe Law Enforcement Services Agreement is required by State statutes to beapproved by the Board of Regents in order to execute an agreement between the Commissionerof Public Safety and Rogers State University. The agreement will authorize the University toemploy off-duty highway patrol troopers as part-time employees of the University’s CampusPolice Department. President Wiley recommends approval of the agreement to comply withState statutes and to continue the protection and safety of students, faculty, staff, visitors andproperty of the Campus.Legal Counsel has reviewed and approved the agreement, presented at the meetingand attached hereto as Exhibit A.President Wiley recommended the Board of Regents approve the Law EnforcementServices Agreement between the Commissioner of Public Safety and the Board of Regents onbehalf of Rogers State University.Regent Stuart moved approval of the recommendation. The following voted yes onthe motion: Regents Everest, Clark, Stuart, Weitzenhoffer and Wade. The Chair declared themotion unanimously approved.GREEK ORGANIZATION COLONIZATIONIn the Fall of 2003, a student-led campus organization, the Greek ExpansionCommittee, formed and began the process of exploring the feasibility of establishing fraternitiesand sororities on the Rogers State University campus. This committee coordinated efforts withthe RSU Student Government Association and the Office of Student Affairs.In the spring of 2004, the Greek Expansion Committee invited various fraternities andsororities to visit the RSU campus and conduct presentations to the student body. The invitedorganizations were officially recognized fraternities and sororities by the National PanhellenicConference and National Interfraternity Council. Upon the conclusion of the presentations, theGreek Expansion Committee met and recommended their top choices for the groups to invite forfall 2004 establishment.The desire of the Greek Expansion Committee is for the further development andenhancement of student life and student organizations on Campus. The students acknowledgethe significant contributions that an established Greek community can bring to Rogers StateUniversity.President Wiley recommended the Board of Regents approve Rogers State Universityexpansion for Greek organizations beginning in Fall 2004.Regent Everest moved approval of the recommendation. The following voted yes onthe motion: Regents Everest, Clark, Stuart, Weitzenhoffer and Wade. The Chair declared themotion unanimously approved.
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<strong>June</strong> <strong>22</strong>-<strong>23</strong>, <strong>2004</strong> 29138Funding for this project will consist <strong>of</strong> Education and General Fund monies, Section13 Offset monies, and Facility Fee monies.President Wiley recommended the Board <strong>of</strong> Regents:I. Award a contract in the amount <strong>of</strong> $271,681 to Mid-Continental RestorationCompany, Inc., Ft. Scott, Kansas.II. Authorize the President or his designee to sign the contract and any necessarychange orders during the project within statutory and budget limitations.Regent Weitzenh<strong>of</strong>fer moved approval <strong>of</strong> the recommendation. The following votedyes on the motion: Regents Everest, Clark, Stuart, Weitzenh<strong>of</strong>fer and Wade. The Chair declaredthe motion unanimously approved.VENDING SERVICESCurrently the University’s beverage contract is with the Pepsi Bottling Group, Tulsa,and the snack-vending contract is with Imperial C<strong>of</strong>fee Company, Tulsa. The current agreementwas for a five-year period, expiring <strong>June</strong> 30, <strong>2004</strong>.The University solicited proposals for beverage and snack vending services forRogers State University Claremore, Bartlesville and Pryor. Sealed proposals were opened onMay 28, <strong>2004</strong>.Pepsi Bottling Group, Tulsa, Great Plains Coca Cola Bottling Co., Tulsa, LoveBottling Company, Muskogee, Service Vending Company, Tulsa, and Imperial C<strong>of</strong>fee Service,Inc., Tulsa submitted proposals. The proposals varied from a guarantee annual amount, straightcommissions, or a combination <strong>of</strong> guarantee plus commission.The University desired a comprehensive line <strong>of</strong> beverage and snack products atcompetitive prices and the best overall value to the University. The contract period will beginconcurrently with the institution’s fiscal year on July 1, <strong>2004</strong> and continue to <strong>June</strong> 30, 2005 withoptions to renew for one-year periods for four years for a total contract period <strong>of</strong> five yearsending <strong>June</strong> 30, 2009.After evaluating the proposals, it was determined Pepsi Bottling Group’s five-yearbid, with a total estimated minimum value <strong>of</strong> $203,750, including other non-cash compensation,is the best value for the University’s beverage vending service. It was determined ImperialC<strong>of</strong>fee Service’s five-year bid with a total estimated minimum value <strong>of</strong> $25,500 is the best valuefor the University’s snack service.The exact terms <strong>of</strong> the contracts are being finalized and will be reviewed by LegalCounsel before executing the contracts.President Wiley recommended the Board <strong>of</strong> Regents authorize the President to accepta proposal from Pepsi Bottling Group, Tulsa, for beverage and Imperial C<strong>of</strong>fee Company, Tulsa,for snack vending services, and to authorize the President to negotiate the final terms <strong>of</strong> thecontract.Regent Wade moved approval <strong>of</strong> the recommendation. The following voted yes onthe motion: Regents Everest, Clark, Stuart, Weitzenh<strong>of</strong>fer and Wade. The Chair declared themotion unanimously approved.
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