Living On Campus: the Residence Hall Handbook - Pacific University

Chapter 1Life On CampusThe Housing and Residence LifeMission StatementCommunity – Leadership – Sustainability – Academic ConnectionOur mission is to be an integral part of students’ learning andthe University’s academic support services. As housingprofessionals, we strive to provide students with a residentialcommunity that is reasonably priced, clean, attractive, wellmaintained,comfortable, safe, and healthy. The residentialcommunity will promote learning and academic success,foster maturity, enable students to develop social and civicresponsibility, and provide an environment that is open andrespectful to individual differences.The Residential CommunityWhile it is essential that students have a safe and comfortableplace to live, the purpose of on-campus living extends beyondthese basics. Living on campus provides opportunities for youto become an involved member of the community. Becauseliving on campus contributes to the quality of your educationalexperience, Pacific University requires first and second yearstudents to live on campus.We believe the residence halls are a place for you to live andto learn. To support this end, the Housing and Residence Lifestaff provides events and activities throughout the year, bothto build community and to foster dialogue on a wide range ofcontemporary issues. If you have suggestions for theseprograms or would like to be involved, please contact yourResident Assistant (RA) or Area Coordinator (AC).As residents, you will likely experience more personalfreedom than ever before. With freedom comes responsibility,which means more than simply knowing and following writtenrules. Responsibility at Pacific also means contributing to apositive experience for everyone, supporting the rights ofothers, respecting different points of view, and maintainingyour personal integrity. Respect constitutes the fundamentalvalue of our campus living community.Living in such a tight-knit community as a residence hall is arare opportunity. Sharing a room with another person andspace with hundreds of others is a unique and sometimeschallenging experience. We encourage you to work hard atmaking your experience a positive one.Residents’ Rights andResponsibilitiesRights and privileges do not just exist. Rather, they aremaintained and preserved by the responsible action of all whoshare them. Your rights - what you are entitled to as a memberof the community - are dependent upon your and others’fulfillment of the basic responsibilities of community living.• You have the right to a safe and secure livingenvironment. You have the responsibility to fullyutilize all security measures provided by theUniversity, to keep your building and room secure, andto prevent strangers from accessing the building. Thisalso includes signing up for Boxer Alerts.• You have the right to sleep and study in a reasonablypeaceful and quiet space. You have the responsibilityto observe the 24-hour courtesy policy.• You have the right to privacy, the proportionate use ofyour room in terms of space and time, and freedomfrom unwanted guests in your room. You have theresponsibility to let your roommate know yourpreferences for sleep, study, and visitation, and to workthrough differences in a cooperative manner.• You have the right to choose your means of recreationand relaxation. You have the responsibility to knowand abide by the University’s rules, including thosethat pertain to alcohol and controlled substances. Thesesupport the educational purpose of the University andfoster a safe and comfortable environment to live andlearn.• You have the right to confront others’ behavior that2012-2013 Residence Hall Handbook – Chapter 1: Life on Campus 4

infringes on your rights. You have the responsibility toexamine your own behavior when confronted by othersand work towards resolving conflicts.• You have the right to assistance from Housing andResidence Life staff, Campus Public Safety, or anyother University staff when you have problems. Youhave the responsibility to timely notify staff of yourproblem and to cooperate while they work with you torespond to the issue.• You have the right to know what’s OK and what’s notOK in campus housing. You have the responsibility toread and know the information provided for you by theUniversity, including this handbook, the StudentHandbook, the Catalog, and other Universitypublications.• You have the right to propose policy changes andprojects that may affect on-campus housing. You havethe responsibility to consult with Residence HallAssociation (RHA) about the proposal process andfollow the proposal process, as managed by RHA. (SeeAppendix I for details.)We encourage you to think about these rights andresponsibilities, talk about them with your peers and withstaff, and make them a part of your stay here.RoommatesRoommates are a significant part of the residential experience:they can be a source of deep friendship, chronic aggravation,or many things between. Even roommates who are goodfriends may experience differences. Roommate problems are acommon challenge, but don’t need to be a negativeexperience. To help you have the best experience possible,staff members will ask you and your roommates to complete aroommate agreement after you move in.For suggestions on how to have a successful year with yourroommate, see your RA or AC. They are trained to help youfind an effective resolution or to offer mediation options.Rather than a question of who is right or wrong, roommateproblems are usually about communication and compatibility.2012-2013 Residence Hall Handbook – Chapter 1: Life on Campus 5

Chapter 2Housing Contract PoliciesHousing ContractEach resident of campus housing must have a signed and validhousing contract for the full academic year. It is important tobe familiar with your housing contract because it is a legallybinding document. When you sign your housing contract, youagree to abide by all terms and conditions set forth in thecontract, as well as all rules and regulations governing PacificUniversity students as set forth in published handbooks(online and/or printed). The policies and procedures in thishandbook are thus incorporated into your housing contract. Ifyou need an additional copy of your housing contract, contactthe Housing Office.Residency Requirement / Residency WaiverAll students under 20 years old prior to the beginning of thefall term are required to live and board on-campus unless thestudent has fulfilled the two year residency requirement. Allstudents who sign a Housing Contract and move into housingare required to live and board on campus for the duration ofthe contract terms. Students under 18 years old prior tomoving into housing are required to sign an additionalcontract.A student may be exempt from the residency requirement ifone of the following conditions is verified by the HousingOffice:1. The student is legally married or domesticallypartnered, and/or the parent of a dependent child.2. The student will live full-time with their parent and/orlegal guardian or sibling, who resides within 30 milesof the University (Residency Waiver required and notan option when in a Housing Contract).Students required to live on-campus but are seeking to live offcampus must have their exemption status approved by theResidency Options Committee. Students must contact theHousing Office to obtain the appropriate form and begin theverification and approval process. The committee meets on thefirst Tuesday of every month.Eligibility RequirementPersons who do not maintain eligibility requirements may beremoved from housing. Residents of campus housing mustmaintain the following eligibility requirements:1. They are enrolled at Pacific University for at least 12credit hours per semester.2. They are in good standing with the Business Office onthe day of registration for each term or prior to theassignment of a space.In addition to campus housing eligibility requirements,residents of Vandervelden must be at least 20 years old priorto the end of the Fall Semester or have fulfilled the two-yearresidency requirement. Residents of Gilbert and Burlinghammust be at least 19 years old prior to the end of the FallSemester or have fulfilled the one-year residency requirementThe Housing ContractContract ReleaseOnce residents check into their assigned space, their contractis binding for the remainder of the academic year. A studentmay be released from the contract, excluding deposits, accruedcharges, and fees, when one of the following conditions isverified by the Housing Office:1. The student is not subject to the residency requirementand does not check into their room.2. The student withdraws from the University. Studentswho withdraw must follow established procedures inthe Pacific University Academic Catalog.3. The student is suspended from the University foracademic reasons.4. The student has graduated.5. The student is inducted into the military or called toactive duty.6. The student is participating in a study abroad program.7. The student receives a residency waiver from theResidency Options Committee.2012-2013 Residence Hall Handbook – Chapter 2: Housing Contract Policies 7

The Residency Options Committee meets monthly to considerwaiver requests. Students who are at least 20 years old prior tothe fall term may also be eligible to buy out their housingcontract. Contact the Housing Office to obtain a residencywaiver application or for more information on the buy-outprocess.Contract Modification, Termination, or EvictionThe Department of Housing may change, modify, suspend,amend, or terminate a resident’s housing contract and/or takepossession of the resident’s space at any time for violation ofthe housing contract, University rules and regulations, or forreasons of health or safety or for what is deemed in the bestinterest of the University. The student shall still be responsiblefor the full room and board cost of the entire contract period.Communal living requires that each resident be responsible forthe environment. Residents must refrain from causing harm toanother person or damaging property, respect the rights andviewpoints of others, maintain personal integrity, care forthemselves and others in appropriate ways, and promote aclimate that is conducive to others’ learning. When a residentis unable or refuses to take responsibility for livingsuccessfully in a communal atmosphere, the Department ofHousing may be forced to modify the resident’s housingsituation in fairness to other residents and residential staffmembers in the living-learning environment.The University may proceed with such actions concurrent toor separate from any disciplinary action of the University’sconduct process as published in the Student Handbook or anyaction at law that may arise from the same conditions. Whenthe University exercises its options under this clause fordisciplinary reasons, the student shall still be responsible forthe full cost of room and board of the entire contract period.Contract PeriodThe housing contract is valid from the time the resident checksinto the assigned space until the end of the academic year.Residents are responsible for planning their own travelarrangements according to published opening and closingdates. Limited residential staff and limited or no meal serviceis available during Holiday Housing, Winter Break, andSpring Break.Early ArrivalStudents who need to check into their rooms before thepublished fall opening must obtain advance approval fromthe Housing Office. Approvals are only granted undercircumstances related to personal hardship or involvementin official University activities prior to the start of school. Ifa student is not required by the University to arrive early,the student’s account will incur a $50 per night fee. Allresidents who arrive early must keep a signed Early ArrivalContract posted on their door until the building opens.Failure to adhere to the terms of the Early Arrival Contractor request an early arrival by posted deadlines may incur anadministrative charge. Services are limited before thepublished opening date.Late StayStudents who need to remain in their rooms after thepublished closing dates must obtain advance approval fromthe Housing Office. Approvals are only granted inconjunction with required participation in approvedUniversity business. If a student is not required by theUniversity to stay late, the student’s account will incur a $50per night fee. All residents who stay beyond the publishedclosing date must keep a signed Late Stay Contract postedon their door until check-out. Failure to adhere to the termsof the Late Stay Contract or request a late stay by posteddeadlines may incur an administrative charge. Services arelimited after the published closing date.Holiday HousingAll halls close for the Holiday Break (Thursday, December13 - Wednesday, January 2). Students may requestpermission to stay during any part of the Holiday Break atan additional cost. Details on Holiday Housing and theHoliday Break Housing Application will be advertised overResidence Hall listservs and on the Housing webpage inearly November. Please note: Winter athletes are alsorequired to complete an application if coaches are requiringathletes to remain over break, but may not be personallycharged.University’s IndemnityStudents agree to hold the University and it’s agents harmlessfor any suit, action at law, or other claim resulting from aninjury to the student or the student’s guests or damage toproperty while living in campus housing unless the injury iscaused by negligence of the University or its authorizedagents.Student’s Responsibility for Propertyand InsuranceThe University expressly disclaims liability for residents’property or guests’ property against injury, damage, or loss,including but not limited to that caused by fires, earthquakes,floods, utility failures, natural disasters, pest infestations,thefts, criminal acts, or acts of war. Each student is solelyliable for the safety of all personal property. Students areencouraged to work with their families to verify they are2012-2013 Residence Hall Handbook – Chapter 2: Housing Contract Policies 8

covered on an existing homeowner’s policy or, alternatively,obtain renter’s insurance from a carrier. One company thatprovides property insurance to college students nationally isNSI (National Student Services, Inc.). You can access theirwebsite at www.nssi.com.Space Assignment and ChangesYour housing contract is for a living space in campus housing.The contract is not for a specific room, building, or roommateassignment. The Department of Housing reserves the right toreassign spaces or roommates as provided for under “ContractModification, Termination, or Eviction” and elsewhere inUniversity rules and regulations.Proper Authorization RequiredResidents are prohibited from changing space assignmentswithout proper authorization from the Housing Office andcompletion of proper check-out and check-in procedures. Anyresident who changes space without proper authorization willbe fined $100 and will be required to move back to theirassigned space. Please note: if one or more bedrooms isvacant, those bedroom doors must remain locked. They are notintended for your use.Room Change ProcessResidents who would like to change rooms must complete theproper room change process with the Housing Office. Residentsmay inquire with their RA or AC about the process. Roomchanges are only offered after the first two weeks of eachsemester. The Housing Office will email instructions anddeadlines to request a room change prior to each room changeperiod to the Residence Hall listservs. Room changes are notoffered during the Winter term. This gives roommates time toadjust and allows the Housing Office to confirm as manyavailable spaces as possible before room changes are offered.Room change requests outside of the established room changeperiod are at the discretion of the Housing and Residence Lifestaff. In the event that multiple students vie for the same spaceduring the same room change period, the students’ housinglottery numbers will determine priority (the lowest number takesprecedence).In-Suite Bedroom Change RequestsResidents that are assigned to specific bedrooms in apartmentsmay change bedrooms within the same unit after receivingapproval through the In-Suite Bedroom Change Request form.This change may be requested at anytime during the academicyear. However, they cannot be approved unless all roommatesare present and have signed the form. The forms may beobtained from an AC or from the Housing Office.Roommate AssignmentsExcluding room change periods, current occupants will begiven no less than 48 hours notice of the impending arrival ofa new roommate. When the roommate is scheduled to arriveduring the week of Spring Break, an attempt will be made togive 72 hours notice. Behavior that attempts to force aroommate to move out of a room or prevents a new roommatefrom moving into a room, including but not limited tointimidating or interfering behavior, is subject to remedy asprovided for under “Contract Modification, Termination, orEviction” or disciplinary action through the conduct process.Roommate RequestsIf you know your roommate is leaving and you have a personin mind to take their place, you need to let the Housing Officeknow and it may be accommodated. If you reside in a doubleor quad in McCormick, Clark, or Walter and you do not havea roommate or anticipate your roommate leaving, you caninquire with the Housing Office about sole occupant options athigher rates (Only available if no new roommate assignmenthas been made). Students can be assigned to housing at anytime during the academic year. Once new assignments aremade, individuals receiving a new roommate will be informedvia University email. When the assignments are finalized, nochanges will be made. If there are difficulties with theassignment, students may request changes during an officialroom change period.Destruction of Premises/EmergenciesIf the premises are partially or totally destroyed or renderedunsafe to inhabit, the University will accommodate residentselsewhere. In such an event, residents may be required toshare space with other students. Housing rates will be adjustedaccordingly.Check-in/Check-out ProceduresPrior to check-in or check-out, a resident must have properauthorization from the Housing Office. The Room ConditionReport (RCR) must be completed during the check-in/outprocess. It serves as the official record of the space’s conditionat check-in to compare during check-out and assess damagesor alterations.Residents may arrange to check-out with an RA or AC, or tocomplete the “Express Check-Out” process independently.Checking out with an RA or AC gives residents anopportunity to get the staff’s opinion on damages and if thecheck-out protocol (cleaning, etc.) has been completedsatisfactorily. Students who choose the “Express Check-Out”option will return their keys in a signed “Express Check-Out”envelope. Students who select to vacate by the “ExpressCheck-Out” process waive their right to appeal any fines, fees2012-2013 Residence Hall Handbook – Chapter 2: Housing Contract Policies 9

or damages resulting from the Facilities/Residence Lifeassessment of the room. Following a check-out with staff orby “Express”, the AC and a Facilities Engineer will check theroom and determine if the student will be charged fordamages, cleaning, or improper check-out. Details regardingthese charges will be provided by your AC.Improper Check-inFailure to complete, sign, and return a Room Condition Reportto the designated Residence Life staff member prior to movinginto a space constitutes improper check-in and is subject to a$50 fine.Improper Check-outAny of the following actions shall constitute an impropercheck-out (subject to a $50 fine):• The resident vacates their space and does not completethe check-out process with a Residence Life staffmember or Express Check-Out Envelope.• The resident fails to make advanced check-outarrangements by the specified time with the designatedResidence Life staff member. Students in the residencehalls must make arrangements at least 24 hours inadvance.• The resident fails to check-out of the space by the dateand time arranged with the staff member prescribed intheir housing contract.• The resident vacates the space in an unclean conditionor fails to follow other check-out instructions.• The resident fails to remove all personal property priorto checking out or leaves property in the space aftervacating the premises.Third-Party Check-out, Removal of PropertyWhen a resident is not present to vacate their personalproperty, but has secured a third party to pack and removetheir effects in their absence, the University may apply thefollowing:• The resident shall provide the Department of ResidenceLife with a release of all liability for damage or loss tohis or her personal property. The release shall specifywhich person(s) are authorized to pack and remove theresident’s effects.• To assist in the identification of items to remain or beremoved, the resident’s roommate(s) must be presentor must consent in writing to be absent while the thirdparty packs and removes the resident’s belongings.• A designated Residence Life staff member must bepresent to monitor the third party and the packing andremoval of the resident’s belongings. The resident shallbe charged an administrative charge for the staffmember’s presence at $25 for the first hour or portionthereof and $10 for each subsequent hour or portionthereof.If the resident is unable to find a third party to pack andremove his property and requests the University to pack andremove their property, the following shall also apply:• The resident shall pay for all boxes, packagingmaterials, shipping, and insurance.• The administrative charge for staff member’s time shallstill apply to pack and remove property.• The resident may be charged a handling fee of $2 percubic foot of packed materials beyond the first twentycubic feet.Abandoned PropertyIf a resident abandons property, the Department of ResidenceLife shall dispose of said property in the manner provided bylaw. If the resident gives the Department of Residence Lifenotice to ship the property, the fees and provisions under“Third-Party Check-out, Removal of Property” shall apply.Any items left behind at the end of the academic year will bepromptly donated or disposed of.SubleasingUniversity housing is private property for the primary use ofresidents. Residents shall not sell, transfer, share, or sublettheir housing contract or their assigned campus housing space.Room and Board RatesRoom and Board Rates are billed two times per year, fallsemester and spring semester. Residents who live inUniversity housing for the duration of both terms may enjoythe winter term at no additional charge. However, those whochoose to vacate housing prior to the end of the springsemester or those who are not housed during the fall semesterwill be charged the standard weekly rate on a prorated basisfor the month of January. All changes in housing status mustbe reported to the Housing Office in advance for approval.Room and Board RefundsFor information on the refund policy for room and board, referto the current Pacific University Academic Catalog which isavailable online (www.pacificu.edu/catalog/).Fines, Property Damage, and BillingWhen a resident is deemed responsible for any fineableviolation or loss or damage to any University property, costs2012-2013 Residence Hall Handbook – Chapter 2: Housing Contract Policies 10

for labor, administration, parts, repair, replacement, and/orfines and fees will be billed to the student’s account. Studentswill be notified in-person or by University email of thecharges. Students agree to pay for said charges. If a studentcontests any amount billed to their account, the student mustcontest the charge with the Residence Life Office within 90days from the date the charges were posted to the student’saccount. Charges that are not contested within 90 days ofposting are considered undisputed and will only be reviewedor cancelled at the University’s sole discretion.Community Billing/Hall AmenitiesResidence Life utilizes a community billing process toencourage students to take responsibility for their community,to empower students to make financial choices about theamenities in their hall, to educate students about the costs ofcommunity damage, to reduce overall housing costs fromyear-to-year, and to fairly distribute costs of inordinatedamage.Each residence hall offers certain hall amenities, including butnot limited to vacuums, microwaves, televisions, kitchenequipment, and other recreational equipment. The HallCouncil may also use student activity fees to plan social andrecreational events for residents as well as purchase additionalamenities. These amenities vary from building-to-buildingaccording to the unique choices and financial circumstances ofthe student-run council in each building.If willful or negligent damage in common areas or to hallamenities cannot be traced to responsible individuals, but wascaused in substantial part by individuals, groups, or guestsacting from within an area of campus housing, residents ofthat community may be deemed financially responsible for thedamage. Upon such determination by Residence Life, thefollowing procedure is followed:1. The AC for that community is informed of the damageand the cost. The AC may choose to pay for thedamage out of their existing funds, approach the hallcouncil for their help in paying for the damage, or billthe community deemed responsible.2. If the AC chooses to bill the community, the AC willnotify those residents of the damage and cost byUniversity email.3. The residents of that community may offer the identityof responsible individuals who will personally pay forthe damage.4. If no party assumes financial responsibility for thedamage within one week, as a last resort, the AC willcharge the residents’ student accounts. The total chargewill be divided equally among the residents with noless than a $5 charge per resident. The charge willappear as “Residence Hall Fine” on the studentaccount.5. If the minimum charge of $5 per resident collects morethan needed to pay the damage cost, the surplus shallbe applied to the overall Residence Life budget and/orheld to pay for future damage or maintenance duringthe academic year. If money remains at the end of thefiscal year, it may be used to maintain or upgrade otherhall amenities per Budget Authority approval.Housing and Residence LifeAdministrative ChargeThe Housing Office or Residence Life Office may assess aresident an administrative charge of $25 per instance uponmissing deadlines, turning in forms or paperwork late,approved room changes outside of official room changeperiods (some exceptions apply), skipping or attendingappointments late, or failing to respond to communicationfrom the Housing or Residence Life Offices in a timelymanner.Room Entry and/or InspectionThe University respects students’ rights to privacy in theirspaces and personal effects to the maximum extent possible.The University will give residents notice at least 24 hoursprior to entering residents’ space except under the followingcircumstances:• University personnel and designated contractagents of the University will enter a resident’sspace without advance notice to complete repairsor work requested by the resident. The resident’sconsent to entry is considered implied with thework request unless the resident explicitly requestsin writing to be notified or to be present when thework is being done.• Designated University personnel may enter aresident’s space without consent or prior notice tocomplete a Room Condition Report upon a formerresident’s moving out of the space.• The University, including personnel anddesignated contract agents, reserve the right toenter a resident’s space without consent or noticeimmediately upon an emergency or suspectedemergency that presents a danger to life, safety,health, and welfare of persons or property.• Designated University personnel may enter aresident’s space without consent or prior notice toensure building evacuation when an evacuation is2012-2013 Residence Hall Handbook – Chapter 2: Housing Contract Policies 11

equired by a fire alarm or other notice.• Designated University personnel may enter aresident’s space without consent or prior notice inresponse to a suspected policy violation when theoccupants of the space are not present or fail toprovide access to the space upon request ofUniversity personnel.• Designated University personnel may enter aresident’s space without consent or prior notice toreduce or eliminate unwanted noise from the spacewhen occupants are not present or fail to respond.• The University reserves the right to permit lawenforcement personnel to enter a resident’s spacewithout consent or notice when said personnelpresent the University with a bona fide warrant forsearch and/or seizure or when a student is foundbreaking state or federal law.In accordance with University rules and regulations, facilitiespersonnel and ACs will perform routine safety inspections ofeach resident’s space. Housing and Residence Life staff willgive residents notice at least one week in advance for safetyinspections. Re-inspection will be necessary if the resident’sspace fails inspection. Housing or Residence Life staff willgive residents 24 hours notice for re-inspections.ConfiscationThe University respects students’ rights to personal propertyto the maximum extent possible. The University also expectsresidents to act in accordance with University rules andregulations and to act in ways that ensure the welfare andsafety of themselves and others. Any prohibited item found inthe residence halls will be confiscated by University personneland may not be returned to the owner. Such remedy may resultfrom the University’s conduct process, from contractmodification, or by request to the resident from Universitypersonnel. (For details, see “Prohibited Items” in Chapter 3).Room-to-Room ChecksResidence Life staff will perform six room-to-room checks peryear for safety. Staff will verify that all residents have returnedfrom University breaks and are in assigned rooms, so thateveryone is properly accounted for in the event of a crisis.RAs will ask you to sign a roster to verify your presence.Keys & Boxer CardsKeys are assigned to residents and remain the sole property ofthe University. Residents shall not lend, share, duplicate, ordistribute keys or Boxer ID cards (electronic access cards).Residents shall surrender any keys to campus housing spacesupon request to any Housing or Residence Life staff member.Residents shall report lost, stolen, or missing keys or Boxer IDcard immediately to a Housing or Residence Life staff member.Residents have 24-hour access to the residence hall to whichthey are assigned. Residents have access to other halls Sundaythrough Thursday from 7 am to 10 pm and Friday and Saturdayfrom 7 am to midnight.Students are expected to carry their room key and Boxer IDcard at all times for safety and health purposes. All residents areexpected to keep their room door locked at all times when theroom is vacant.Meal PlanAll residents living in units without kitchens are required tohave a meal plan as are students who are less than 20 years oldprior to Fall move-in in a unit with a kitchen.All new students required to have a meal plan areautomatically signed up for a block meal plan. DiningServices offers a wide variety of choices to meet the needs ofmost students. Dining Services personnel are amenable todiscussing special provisions or substitutions to meet dietaryand other needs of students.The Fall term meal plan dates are 8/25/2012 through1/11/2013. Spring dates are 1/12/2013 through 5/15/2013. Youshould manage your block meals and declining balance to lastthat long each term. Use the kiosk by Dining Services toperiodically see where you are with your meal plan balance.Meal Plan WaiversRequests for exemption from the meal plan can only be madethrough the Housing Office for religious practices andmedically prescribed diets that cannot be provided by DiningServices. Class or employment schedules, finances, andvegetarian, vegan, or organic diets are not viable reasons forexemption. Contact the Housing Office for details.Meal Plan ChangesMeal plan changes are only permitted during the first twoweeks of the Fall and Spring semesters; changes are notallowed during Winter Term. To change your meal plan, youmust complete a meal plan change form in the Student LifeOffice during the designated two-week meal plan changeperiod.You may purchase additional declining balance at any time.To purchase less than $50, contact the Dining Services Officein the UC. To purchase $50 or more (charged to your studentaccount), contact the Student Life Office.2012-2013 Residence Hall Handbook – Chapter 2: Housing Contract Policies 12

Housing LotteryThe housing lottery is the process by which returning studentsselect housing and roommates for the following academicyear. All returning students must select their own housing.Questions may be directed to the Housing Office. Informationabout this process will be advertised in March. A $100 LotteryEntrance Fee is required and must be submitted along with aHousing Lottery Application prior to Spring Break (as long asyou don’t cancel your room selection, this $100 fee goes onyour student account as a credit). Housing selection takesplace in April.Email Notice and CommunicationEmail from University personnel to a student’s Universityemail account shall constitute written notice. The time theemail is deposited to the student’s account shall constitute thereceived time, regardless of when the student chooses to readtheir email. Students are responsible for checking theirUniversity email account regularly and are responsible forreading the content of email sent by University personnel. AUniversity email account address ends with “@pacificu.edu.”A student who forwards their University email account toanother address is still responsible for all email sent to theirUniversity account. Students who do not empty their accounts,thus disallowing new email messages to be received there, willstill be held accountable for the content of the email that theUniversity attempted to deliver. Housing and Residence Lifeencourages you to sign up for Boxer Alerts to be notifiedabout emergencies.Vehicle RegistrationAll vehicles must be registered at the Pacific InformationCenter (PIC) in the University Center (UC). The parkingpasses are valid the entire calendar year and cost $40. Theycan be purchased at CPS or the PIC. Guest parking passes areavailable from the CPS or the PIC.Bed BugsBed bugs are a common occurrence around the world. It isimperative that you educate yourself, so that you are aware ofwhat they look like, how to protect yourself and what to do ifyou suspect that you have them. For tips on prevention, see:pacificu.edu/studentlife/housing/info/bedbugs.cfmIf there are indications that you have bed bugs in your campusroom, you are required to notify a Residence Life staff personor the Housing Office immediately. If you delay in notifyingResidence Life or Housing Office personnel and a widerinfestation occurs as a result, you will incur fees associatedwith the required eradication procedures.After the Housing Office receives notification, Universitypersonnel will work with you to set-up a treatment plan and togive you the necessary resources and instructions for you totreat your belongings. It is imperative that you follow theseinstructions exactly, so that you contain the infestation and donot put others at risk. Failure to follow directions may result infines. You may remain in your permanent room assignmentduring the treatment process.The University does not assume any liability for damage orloss of personal belongings during the treatment process.If your belongings become infested with bed bugs when youare off-campus, it is your responsibility to treat yourbelongings properly at an off-campus location. Here is oneresource you may contact for assistance:Ballad Towne Laundry 3012 Pacific Ave. Suite E , ForestGrove. JimBruce, 503-453-7826.Please direct any questions to your RA, AC or to the HousingOffice.Bed Bugs and FurnitureIn order to limit the number of spaces bed bugs might nest,and to reduce risk of bugs being inadvertently brought into thehalls, students are prohibited from possessing the followingitems in campus housing:• Wooden furniture• Upholstered furniture (including, but not limited to,leather and bean bag chairs)• Excessive amounts of cardboard and/or paper(also see “Prohibited Items” and “Furnishings” policies)*While not prohibited, the use of “egg crate” mattress padsare discouraged for the aforementioned reason, as well. Youmay be required to discard such a mattress pad in the eventof a bed bug infestation.2012-2013 Residence Hall Handbook – Chapter 2: Housing Contract Policies 13

Chapter 3Your Room and Your SpaceGeneral Policy on Room CareResidents must maintain their space so all providedfurnishings will be in the same condition upon check-out asthey were at check-in. Fines and repair costs will be assessedfor any alterations or damages beyond normal wear-and-tearthat occur under allowed reasonable conditions of use. TheRoom Condition Report (RCR), which every resident signs atcheck-in, serves as the official record of the space’s conditionat check-in to compare during check-out and assess damagesor alterations. In addition to charges to your student accountfor damages and fines, failure to adhere to University policiesregarding the care of your personal space can result indisciplinary action, even as severe as eviction or expulsion.To avoid fines and repair costs, residents should assume thatany room alteration or modification that is not expresslypermitted is beyond fair wear-and-tear and will result inadditional charges. We strongly desire for students to feel athome in their rooms and make their rooms their own. Ourpolicies regarding room personalization balance that desirewith our goal to create a safe, clean, cost-effective, wellmaintainedenvironment for you to pursue your education.Facilities & General MaintenanceOccasionally, individual furnishings or fixtures will wear out,break, or require professional care. Whenever repairs arenecessary in residents’ spaces, residents are responsible fornotifying their RA or AC. Housing or Residence Life staff willsubmit a work request to facilities personnel. Essential servicerequests are generally handled within two working days fromreceipt by Facilities. If the work is not performed in a timelymanner, residents should contact their RA or AC as soon aspossible.When residents request a repair, consent to entry withoutnotice is implied. If a resident wishes to be present when thework is performed, this request must be made in writing withthe work request. Scheduling a time when the work can beperformed while the resident is present will prolong the timeuntil the work is completed.Balconies & PorchesItems left on balconies and porches pose fire, safety, andsanitation hazards. Residents are responsible for maintaining aclean passageway through these areas. Clutter should be keptto a minimum (at the discretion of Housing or Residence LifeStaff). Residents shall not hang items on balcony railings orporch fences. Additionally, smoking on balconies and porchesis prohibited (See “Smoking” for details.)BicyclesResidents may lock bicycles on racks provided outsidecampus buildings and in designated bicycle storage spaceswithin the halls, as space permits. Inappropriate storage ofbicycles may result in a $25/day charge and/or in the removalof the bicycle at the discretion of Housing or Residence Life.Bicycles remaining after their owners check-out of their roomsmay be donated or disposed of. For information about storingbikes during breaks, see the “Storage” section.Door and Room ExteriorResidential hallways and corridors are considered commonareas and managed by ACs like any other common area in thebuilding. However, their communal nature within the livinglearningenvironment is important to residents; so, residentsmay decorate the exterior of their doors and the areaimmediately surrounding their doors.Residents may only hang items on their door or thesurrounding walls with removable adhesives. Residents shallnot use nails, tacks, or screws that damage the surface of thedoor or hallway walls. Residents’ personal decorations, signs,or dry-erase boards should not extend more than two feet inany direction from their door frame. Room numbers and peepholes shall not be covered or altered in any way.Personal items such as bikes, shoes, and sporting equipmentcreate clutter and pose fire and safety hazards when left inhallways. Residents shall not leave such items outside theirdoor or risk having such items removed by ACs or CPS.2012-2013 Residence Hall Handbook – Chapter 3: Your Room and Your Space 14

Electrical ConnectionsResidents shall not cover, hang, or attach anything to electricalor lighting fixtures provided in their room. Residents shall notmodify the electrical or lighting fixtures provided in theirroom, such as installing alternative fixtures, plates, dimmerswitches, or ceiling fans. For fire safety purposes, residents areapproved to use surge protector power strips that are UL(“Underwriters’ Laboratories,” a nonprofit safety testingorganization) approved. Multiplying an outlet or extending anoutlet more than once is prohibited. For example, residentsshall not plug a surge protector into an outlet multiplier orplug a multiple-outlet extension cord into a surge protector.Also, residents shall not plug one extension cord into anotheror plug another device into the end of a set of decorativelights. Electrical lights (such as “Christmas” lights) may notbe used on metallic objects or attached to light fixtures.Fire Safety EquipmentResidents shall not tamper with or decrease the effectivenessof provided fire safety equipment. Nothing may cover, attachto, or hang from smoke detectors, fire alarms, and sprinklerheads. This includes tapestries or flags hung from the ceiling.Residents shall not modify door closures in any way.FurnishingsResidents may rearrange room furniture that is moveablewithin their own room. Furnishings that are attached in theroom shall not be moved, including closet doors. Facilitiesstaff may remove and store furnishings for residents when it isrequired to accommodate a documented disability or medicalcondition; such students must contact the Learning SupportServices Office and provide the necessary medicaldocumentation to gain an exception. Residents improperlystoring their assigned furniture may be charged $25/day untilthe items are returned.Residents shall not remove provided furnishings from theirspace. Residents are prohibited from removing furnishingsfrom lounges and other common areas to a different space.Residents with common area furnishings in their room may becharged $25/day until the items are returned.In order to limit possible bed bug nesting spaces and to reducethe risk of bugs entering the halls, certain types of furnishingsare prohibited from housing. See “Bed Bugs” and “ProhibitedItems” policies for more details.Bed Bunking and AdjustmentsFor safety reasons, residents shall not adjust the height of theirbed, bunk their bed, or make other adjustments themselves.Residents must request such modifications through their RAor AC and Facilities personnel will perform the labor. We areglad to complete each resident’s first request free of charge.Subsequent requests for adjusting the same bed are billed tothe resident at $25 for labor. Residents who bunk their beds oradjust their beds on their own will be assessed a $50 fine andrepair costs for any damage caused by the resident’sadjustment. Please Note: Vandervelden beds will not beadjusted, and residents are prohibited from adjusting them.Mattress PolicyMattresses issued to rooms may not be moved to differentrooms within a residence hall or to another residence hall.Pacific University mattresses will not be stored outside ofresidential rooms. If a student requires a special mattress dueto medical needs, that student must contact the LearningSupport Services Office and provide the necessary medicaldocumentation to gain an exception. If the request is approved,an exception will be made to have Pacific's mattress stored forthe student. However, the student is responsible for makingsure Pacific's mattress is returned to the assigned room prior totheir check-out of the residence halls or charges will be placedon the student account. Also, due to the possible impact of bedbugs; the student must agree that any loss of personal property(such as the personal mattress) is the student’s responsibilityfinancially. The University would not reimburse the studentfor any damage or loss.Garbage and Recycling ServiceGarbage and recycling containers are provided inVandervelden behind Building D and B, near each residencehall, through the hallways in the residence halls and in thetrash recycling room located on each floor in Burlingham andGilbert. Residents are prohibited from leaving garbage on theirporch or balcony or outside their door. Please place garbage inthe proper receptacles. Residence hall students are required totake items outside when they are too large for the hallwayreceptacles or the hallway receptacles are full. Residents areencouraged to shred confidential documents.General CleanlinessIn accordance with law, residents must keep their spacereasonably clean and free from health, safety, and fire hazards.This responsibility extends to common space inside largerooms and suites, such as suite-style bathrooms and Clarkquads. To aid in this process, residents will receive tips onhow to best keep their spaces clean. Residents are responsiblefor supplying themselves with any required cleaning suppliesor equipment used for regular cleaning. RAs may checkoutvacuums or brooms to residents as available.2012-2013 Residence Hall Handbook – Chapter 3: Your Room and Your Space 15

Leaving For BreaksFor safety and health reasons, whenever you leave for breaks,please turn off your lights, empty your refrigerator, unplug allappliances, and close and lock your windows. Housing &Residence Life Staff may announce additional pre-closingrequirements before each break.Common Area Care, KitchensResidents and guests are prohibited from leaving personalbelongings or trash in lounges, kitchens, hallways, commonbathrooms, and other common areas. Items that are left incommon areas may be confiscated, stored, or disposed of byUniversity personnel at the University’s discretion. Residentsand guests are responsible for cleaning up any messes, spills,or bodily fluids that they leave in common areas. Residentsand guests are prohibited from removing any furnishings orequipment from common areas; removal is considered theft.Excessive violation of these policies may necessitateprohibiting access to common areas and/or their appliances.Nails, Adhesives, etc.Residents shall not install any object larger than a finishingnail, such as regular nails, hooks, screws, and bolts, into thewalls, doors, ceiling, or any other provided furnishing for anypurpose. Whenever such installations are noticed, theUniversity may remove them at the residents’ expense.Repeated installation, removal, and repair necessitated by therevolving population creates undue damage over time.Residents may use finishing nails or small tacks to hang itemson their walls or ceiling only. Finishing nails and tacks maynot be used on any other furnishings such as doors, shelves, orclosets. Any nails or tacks put in the walls must be removedby the resident upon check-out. Excessive (more than 15)holes from finishing nails or tacks will incur charges fornominal paint touch-up after check-out.There are many adhesive strips, hooks, and clips available atdepartment stores and hardware stores that are removable anddo not damage walls or paint (painter’s/blue tape is preferred).Residents are encouraged to use such non-damaging options todecorate their walls. Adhesives that damage the walls or leaveresidue, such as duct tape, packaging tape, or permanent foamadhesives, will incur charges for nominal cleaning and/orpainting after check-out.Network ServicesThere is an Ethernet connection to the University’s Local AreaNetwork (LAN) for each room occupant. Residents canconnect to the Internet using the LAN or wireless connections.If you have specific questions regarding connectivity, pleasecontact the Technology Information Center (TIC) in the lowerlevel of Marsh Hall.For assistance with configuring your computer and gamingsystems to the network, and for other helpful hints, refer to theGetting Connected and Connecting Game Consoles guides(pacificu.edu/uis/currentstudents/).Printing ResourcesStudents may print on a cost-per-page basis to the Pharosbasedprinters found in each residence hall, Vandervelden 120,the library, lower level Marsh, and Price Hall.Step-by-step instructions for setting up your computer to printto Pharos print queues are available at the TIC website(www.pacificu.edu/uis) or at the TIC. If you experiencetrouble, the TIC can help you set up Pharos printing.Black and white printing costs $0.05/page and color is $0.25/page. Students receive a $60 per year credit for printing. Printjobs may be sent from public (lab) computers on campus orfrom personal computers.Please note that Pharos printers cannot print on any paperother than the plain white paper that is provided. For printingon transparencies, color paper, or in larger formats, contact theService Center at 503.352.2731.Comcast Cable & Telephone ServicesResidents may contract with Comcast Cable to provide cabletelevision and/or phone service to their rooms. A variety ofpackages are available and all can be accessed from thecoaxial cable jack in your room. For more particulars pleasecontact Mike at Comcast at 503.572.9949.Upon moving out, students are responsible for communicatingwith Comcast to disconnect service, and for returning allrented equipment to Comcast; Comcast may charge for anyequipment not returned. The University is not responsible forany Comcast equipment.PaintingResidents shall not decorate their walls with paint, glow-in-thedarkpaint, markers, or other stains or pigments.PetsThere are health hazards and/or allergies associated with manyanimals, and the college environment does not provideadequate accommodations for pets. Therefore the Universityenforces a no-pets policy in our residence halls (one exceptionis made for fish). Residents may only have fish in tanks 10gallons or less. Students are not allowed to have any otherpets. Approved pets must be cared for over all University2012-2013 Residence Hall Handbook – Chapter 3: Your Room and Your Space 16

eaks. Pets left without care may result in a fine up to $100and the pet privilege may be revoked. Residents and guests areprohibited from possessing or transporting animals orunapproved pets in campus housing at all times. Unauthorizedpets may result in a fine of $50 per day.As defined by the Americans with Disabilities Act, a personwith a disability who is visiting or living in campus housingmay bring their service animal into the building with them. AService Animal is defined as dogs individually trained to dowork or perform tasks for people with disabilities. If yourequire a Service Animal, be sure to contact the LearningSupport Services Office to request an exception underapplicable law and to obtain a list of requirements for theanimal while on-campus.Posting PolicyThis policy applies to anyone who would like to post postersin common spaces or on the exterior of a residential building–including student organizations and other Universitydepartments. Unapproved or improperly postedadvertisements will be removed.All posters must be approved by Student Life or ResidenceLife staff (such as ACs, Front Desk staff, etc.) prior todistribution to RA mailboxes for posting. Exceptions can bemade at the discretion of Residence Life staff.For a poster to receive approval, the event or message must:• either be open to all students or relevant to apopulation that lives in the hall. (Note: businessadvertisements, band flyers, etc. are unacceptable)• be sponsored by a University club, department or aresidential student.For a poster to receive approval, it must:• not have any inappropriate language, includingderogatory or biased language.• have the date and time of the event, if applicable.• be submitted to the Student Life office to be stampedand posted by RAs (Residence Life, Hall Council,and RHA may hang the posters themselves.) Thestamp will indicate the day on which the postersshould be removed. This date is at the discretion ofthe staff member approving the poster, usually a dayafter the event has taken place.The number of posters per building cannot exceed thefollowing totals (exceptions made at the discretion of theDepartment of Residence Life):• Vandervelden: 1 poster• Burlingham, McCormick and Gilbert: 4 posters each• Clark: 6 posters• Walter: 8 postersIf you are hanging only one large poster per hall, you mayhang the poster yourself after receiving a stamp of approvaland in consultation with the hall’s AC.StorageAt hall closing in May, Residence Life staff offers residentslimited storage space in each hall as a convenience toreturning students. For short-term storage over the summer,students may store up to two 23” x 18” x 18” boxes or one boxand one refrigerator under 4 cubic feet. Boxes must be in acondition to ship or may be rejected for storage (i.e. must betaped closed, not too heavy to carry and ship). Boxes must bestored by a Residence Life staff member and identified with aform provided by the staff member.Residents may not store items under another resident’s name.The person storing items is the only person who may pickthem up, and all items in short term storage must be retrievedby the end of the first week of the Fall term.Long-term storage is available in Clark Hall for residents whowill be studying abroad or attending an internship and residingin another part of the country for a semester or academic year.Storage space is not available for students after termination ofresidency. If a resident plans on returning but changes theirplans over the summer, he/she must contact Residence Life forpickup of stored belongings or shipping instructions. Shippingcharges for boxed items will be assessed to the student.Residents may lock bicycles in the Gilbert bike room, locatedon 1st floor, over the summer break.Windows, Ledges, Building ExteriorResidents shall not hang anything out of their windows, setanything on their outside window ledge, or put anything on theexternal surface of the building, including signs, plants, orsatellite dishes. Residents shall not remove window screens.Decorations or displays on residents’ inside window or insidewindow ledge shall not contain nudity, profanity, violence,neon signs, alcohol advertisements or logos, empty alcoholcontainers, or other drug or alcohol paraphernalia.2012-2013 Residence Hall Handbook – Chapter 3: Your Room and Your Space 17

Prohibited ItemsResidents shall not possess or use any of the following items in campus housing. If these items are found, they will be confiscated (fordetails, see “Confiscation” in Chapter 2).• air conditioners• airsoft guns• animals or unapproved pets• beer bongs, or other rapid consumption devices for alcohol(See also “Alcohol”)• blow torches• bread makers*• candles with burnt, unclipped wicks (See “Burning and OpenFlames” for details)• excessive amounts of cardboard/paper**• dartboards with metal-tipped darts• explosives/fireworks• firearms and/or ammunition• illicit drugs and/or drug paraphernalia (See also “ControlledSubstances”)• hazardous chemicals• halogen lights• heaters not provided by the University• hot plates• knives defined or displayed as weapons (includes bladesgreater than 4”; culinary knives are allowed)• microwaves+• refrigerators with capacity greater than 4 cubic feet*• toasters/toaster ovens*• toilet bowl cleaners (sit or hang in tank or bowl; will damagetoilets)• Upholstered furniture (including leather and bean bagchairs)**• paintball guns• propane barbecues (See also “Fire Safety”)• waterbeds• weapons, including ornamental weapons and those formartial arts(See also “Weapons”)• wooden furniture***Item is permitted in Apartment Kitchens (Burlingham, Gilbert, Vandervelden); Refrigerators 4 cubic feet or less arepermitted in all rooms, however a mat must be placed under refrigerators in carpeted areas.+Microwaves: Residents of Burlingham, Gilbert, or Vandervelden are allowed to have microwaves as long as the microwave iskept on a table.**Due to bed bugs nesting in such materials/items. (See also “Bed Bugs” and “Furnishings”)2012-2013 Residence Hall Handbook – Chapter 3: Your Room and Your Space 18

Chapter 4Your Personal BehaviorGeneral Policy on ConductAs a community of learners and as a community of adults, theUniversity expects that students will monitor the behavior oftheir guests and themselves and make responsible andreasonable decisions that are appropriate for academicfocused,community living. For more details, see the “Guest”policy.All federal, state, and local laws are enforced on campus.To maintain our safe and learning-centered community, someadditional rules and standards of personal behavior must exist,which are enumerated on the following pages. Despite suchstandards, it is inevitable that residents will encounterdifferences of opinion, misunderstandings, conflicts, andviolations of University rules and regulations. Wheneverreasonable and prudent, the University encourages students toattempt to resolve differences between themselves informally.Housing and Residence Life staff are happy to provideguidance to students who are working through such situations.Whenever an informal approach is unreasonable, unsafe, orunsuccessful, students should seek assistance from Housingand Residence Life staff as soon as possible.Consequences and Conduct ProcessStudents are strongly encouraged to take all University rulesand regulations seriously. Consequences for violating a policymay range from as mild as a warning to as severe as expulsionfrom the University or removal from campus housing. If youare suspected of violating a policy, the evidence may bedocumented by any member of the University community andyou may be charged with a violation of the student conductcode. When you are charged, you will be referred through theUniversity’s conduct process. For more information on theconduct process, please see the Student Handbook, foundonline at: pacificu.edu/studentlife/handbook.Compliance• Residents and guests are required to identifythemselves to University personnel upon requestby means of a Boxer Card or other credible photoidentification.• Residents and guests are required to honorreasonable instructions from University personnel.• Residents suspected of violating policies will beconfronted by University personnel. During suchexchanges, cooperation with staff members isexpected.• Residents and guests are required to provideUniversity personnel with access to their assignedspaces when violations are suspected so that thesestaff members may ensure the safety and welfareof any persons and ensure compliance withUniversity rules and regulations.AlcoholIn addition to state and federal laws, the policies containedhere proscribe certain individual behaviors regarding alcoholin campus housing. Additional information about theUniversity’s Alcohol Policy can be found in the online StudentHandbook at: pacificu.edu/studentlife/handbook.1. “Possession” is defined as being on and/or in your person orin your residential space, regardless of your awareness.2. Persons under 21 years of age are prohibited from:2.1. Possessing or consuming alcohol on campus.2.2. Being in a campus housing space where alcohol isbeing consumed. The only exception is when theminor’s roommate is 21 years of age and consumingin their shared space.2.3. Possessing empty alcoholic beverage containers.The only exception is when the minor’s roommate is21 years of age and owns the containers. Possessionof empty alcohol containers may be consideredevidence of consumption.2012-2013 Residence Hall Handbook – Chapter 4: Your Personal Behavior 19

3. Persons 21 years of age or older may:3.1. Only consume alcohol in a campus housing spacewhen the following conditions are satisfied:• A resident of the room is present and is 21 yearsof age or older.• No persons under 21 years of age are present,with the exception of any underage residents ofthat space.• The unit’s entry door is closed.3.2. Store alcohol in their spaces, including theirbedrooms and/or kitchens, only if the alcohol isstored and closed in the original container.3.3. Transport alcohol to and from their designatedcampus housing spaces only when the originalcontainer is unopened or the original screw-on top isclosed.3.4. Possess empty alcohol containers, as long as theyare clean and in a recycling receptacle, or clean andobviously displayed as a decoration. (See also:“Windows, Ledges...” in Chapter Three.)4. All persons are prohibited from:4.1. Consuming alcohol in common areas of campus,including lounges, hallways, lobbies, restrooms,offices, classrooms, parking lots, and all outsidegrounds, except when such consumption is approvedin advance by designated University officials asspecified in the University’s Alcohol Policy.4.2. Possessing, providing, or consuming alcohol fromcontainers larger than 5 liters in capacity, includingkegs and wine boxes, except when such containersare approved in advance by designated Universityofficials as specified in the University’s AlcoholPolicy.4.3. Possessing or using beer bongs or other similardevices to facilitate rapid consumption of alcohol, orparticipating in activities that promote rapidconsumption of alcohol (for example: drinkinggames).4.4. Being intoxicated to a point at which normal,independent functioning is compromised. Personswho cannot negotiate their way without assistance orwho cannot care for themselves and their basicneeds are still responsible for their own health andsafety. They will be accountable for any care orattention provided to them by University personnelor other residents while they were intoxicated. Thisaccountability may include disciplinary action orfines when student behavior prompted the activationof emergency personnel or protocols.4.5. Providing alcohol to persons under the age of 21.5. All persons who choose to provide or consume alcoholicbeverages:5.1. Must do so responsibly. Furnishing or consumptionthat precedes or occurs with excessive noise,vandalism, harassment, sickness, excessive messes,or obvious intoxication is in violation of this policy.5.2. Share responsibility for the safety and welfare oftheir peers and guests. This responsibility includes,but is not limited to, monitoring alcoholconsumption, preventing intoxicated persons fromdriving, caring for persons who are unable to carefor themselves, obtaining professional medicalassistance for persons who may have alcoholpoisoning, and securing assistance from Universitypersonnel whenever appropriate or necessary.Persons who are 21 years of age or older may beimplicated when they choose to be in a campushousing space where persons under 21 years of ageare consuming alcohol.6. When a violation of the alcohol policy occurs, involvedindividuals are required to dispose of all alcoholicbeverages upon request of University personnel. Guestsand residents who are not assigned to the space where theviolation occurs may be required to vacate the space uponrequest of University personnel.Bathroom DesignationAll persons are required to use bathrooms designated for theirgender. Students who may need an exception are encouragedto speak to the Director of Housing. Violations of this policyshould be reported to hall staff, and may result in action, suchas a conduct hearing.Controlled SubstancesIn addition to state and federal laws, the policies containedhere proscribe certain individual behaviors regardingcontrolled substances in campus housing. Additionalinformation about the University’s Controlled SubstancesPolicy can be found in the online Student Handbook at:pacificu.edu/studentlife/handbook.1. “Possession” is defined as being on and/or in your person orin your residential space, regardless of your awareness.2. “Controlled substances” are defined as illegal drugs and misusedlegal drugs, both over-the-counter and prescription.2012-2013 Residence Hall Handbook – Chapter 4: Your Personal Behavior 20

3. Residents and guests are prohibited from:3.1. Manufacturing, distributing, selling, using, orpossessing for illicit purposes, illegal drugs,narcotics, misuse of legal drugs or controlledsubstances is prohibited.3.2. Being under the influence of controlled substancesin campus housing.3.3. Being in a campus housing space where controlledsubstances are being used, manufactured, and/orsold.3.4. Possessing drug paraphernalia that is intended foruse with controlled substances. Drug paraphernaliaincludes but is not limited to pipes, water pipes, andbongs. The University may seize drug paraphernaliaupon evidence that it has been used with illegalsubstances.3.5. Using medical marijuana in campus housing.Residents that qualify for medical marijuana may beeligible to move off-campus and should applythrough the Residency Waiver process.4. When an alleged violation of the controlled substancespolicy occurs, paraphernalia and/or controlled substancesmay be confiscated and destroyed by Universitypersonnel. Guests present where the violation occurs maybe required to vacate the space upon request byUniversity personnel.Dining Services DishesAll persons are prohibited from removing dishware andflatware from the UC. Removal is considered theft; replacementincreases the cost of board. Individual or community damagecharges may be assessed in response to stolen dishes or removalof dishes left in campus housing. Dirty dishes, especially incommunity living areas is considered a health hazard.Fire SafetyBurning and Open FlamesFire poses a serious risk to life and property. In addition todisciplinary action, residents and guests bear legal, criminal,and financial liability for creating fire hazards. Residents andguests are prohibited from burning anything or using an openflame in campus housing. This prohibition includes but is notlimited to candles, oil lamps, and incense. If a resident orguest is found burning candles or other items, the residentshall clip the wick or place the item in storage with the AC.An AC may make exceptions to this policy for special eventsthat are arranged in advance and held in certain areas, forexample, burners used for serving dishes at a catered event.(See also: “Smoking” in Chapter Four.)Barbecue GrillsThe use of barbecues or open flame cooking devices isprohibited within campus housing, including on balconies andporches. Residents may only possess small charcoal barbecuesif used at least 20 feet away from buildings and stored safely.Possession of propane barbecues is prohibited. Whenavailable, residents are permitted to use community barbecueson the outside grounds away from buildings. Residents arerequired to keep community barbecues clean.Fire Safety Equipment, Fire AlarmsAll persons are prohibited from disabling and/or tamperingwith fire safety equipment (including, but not limited to, fireextinguishers, smoke detectors, and sprinklers) or causing afalse fire alarm to be sounded or reported. All persons mustevacuate the building when an alarm is sounded. Those whodo not exit may incur an administrative charge.Flying ObjectsAll persons are prohibited from throwing, dumping, orprojecting anything from windows, porches, balconies, orinside the residence halls.GamblingAll persons are prohibited from gambling with money incampus housing.GuestsResidents’ Responsibility for GuestsResidents are responsible and accountable for their guests’conduct, whether the guests are present by residents’ explicitinvitation or by the residents’ acquiescence. “Guest” refers toany person who is not a resident of the campus housing spacein which he or she is present, whether by invitation oracquiescence. Guests are required to abide by the sameUniversity rules and regulations as residents. Residents areresponsible for informing their guests of said rules andregulations. Residents may be billed for any damage causedby their guests and may be charged under the student conductcode for any policies violated by their guests.Guest Escort PolicyFor safety and security, residents shall escort their guests whoare not Pacific University students at all times in all campushousing buildings. Guests who are not escorted may beremoved from the building by University personnel.2012-2013 Residence Hall Handbook – Chapter 4: Your Personal Behavior 21

University personnel may require any guest to leave campusimmediately if the guest or the resident host violatesUniversity rules or regulations, disrupts or disturbs the campuscommunity, requires inordinate attention from Universitypersonnel, or the guest is deemed to be a chronic visitor.Overnight GuestsResidents may host overnight guests in their assigned spacewhen the following conditions are satisfied:1. All roommates approve the guest’s stay and continueto consent to the guest’s stay.2. The guest’s stay shall not exceed three consecutivedays per month, not totaling more than ten days persemester. Special exceptions are at the discretion of theAC.Trespassed GuestsIndividuals may be informed by University personnel that theyare not allowed to access specific portions of campus, orcampus at all. This may be applied to current students,including those who live on campus, and non-students.Residents must not give access to any areas from which anindividual has been trespassed. Residents can be heldaccountable through the Conduct process for giving access ofa restricted area to a trespassed individual.NoiseResidents and guests are mutually bound to a 24-hourcourtesy policy that is in effect at all times. Under this policy,residents and guests agree to the following:• All residents have a right to study or sleep in theirown room without unreasonable interference fromnoise.• Residents and guests are responsible foranticipating when noise from their space may bedisturbing others and adjusting noise levelsaccordingly.• Residents who are affected by noise areresponsible for contacting the source andrequesting the source to reduce the noise.• Residents and guests are required to respond toany request to reduce any noise at any time.While residents are encouraged to use these principles toresolve noise concerns informally, there may be times whenstaff assistance is required. Residents are encouraged tocontact their RA or AC whenever the issue cannot be resolvedinformally.In addition to the 24-hour courtesy policy, the following noisepolicies are also in effect:1. Quiet Hours are when noises, music, and voices mustbe kept to a low level and mostly contained withineach residential space. In general, noises should notbe detectable two doors down or twenty feet,whichever is closest.2. Quiet Hours are Sunday through Thursday, from 10p.m. to 7 a.m., and Friday and Saturday, frommidnight until 8 a.m. During final exam periods,holidays, and breaks, Quiet Hours may be more orless restrictive; adjustments will be advertised.3. The use of drum sets is prohibited at all times withincampus housing, unless specifically designated byHousing and Residence Life staff. Amplified orelectric instruments may only be used in conjunctionwith headphones.4. In the interest of maintaining a clean, safe, and costeffectiveoperation, there are times when theUniversity must conduct housekeeping, maintenance,and facility operations during designated quiet hours.To ensure a healthy living and study environment, Universitypersonnel may address and document noise concerns withoutreceiving a complaint from a resident and without issuing anoise warning. When a violation of the noise policy occurs,guests and residents who are not assigned to the space wherethe violation occurs may be required to vacate the space uponrequest of University personnel.Restricted AreasAll persons are prohibited from roofs, building and windowledges, mechanical rooms, and other off-limit areas for safetyreasons. Fire escapes are considered off-limit unless a fire isblocking other evacuation routes. All persons are prohibitedfrom using alarmed doors except in the event of a buildingevacuation or emergency. Residents and guests are prohibitedfrom entering other residential spaces not assigned to themwithout invitation by a resident of that space.Propping DoorsAll persons are prohibited from propping exterior doors (firesafety doors) in violation of fire codes. Safety is aresponsibility shared by all members of the campus housingcommunity. A propped door allows anyone access andendangers the welfare and safety of all community membersand their property. Residents and their guests may be heldresponsible for any loss or damage that occurs in substantialpart due to propping a door. Residents and their guests may be2012-2013 Residence Hall Handbook – Chapter 4: Your Personal Behavior 22

charged under the Conduct process for any action thatjeopardizes the safety of others. All persons are prohibitedfrom leaving an exterior door propped.Room Occupancy LimitsFor fire safety, all persons are prohibited from exceedingmaximum posted room occupancy limits. All persons areprohibited from exceeding the following maximum occupancylimits for campus housing living spaces:• Single and double occupancy rooms shall notexceed 10 people.• Triple and quad occupancy rooms shall not exceed15 people.• Burlingham, Gilbert and Vandervelden units offour (4) and six (6) person occupancy shall notexceed 20 people in the entire unit.Sports, Sporting Equipment, PhysicalActivitiesResidents and their guests are free to use courtyard areas forsports and physical games if done so responsibly and inobservance of noise and other University policies. Universitypersonnel reserve the right to restrict or redirect such activitieswhen safety to persons or property may be compromised. Ifdamage occurs to windows or other property as a result ofsuch activities, responsible parties are expected to report thedamage and pay for repairs or replacement.All persons are prohibited from using sporting equipment,throwing objects, or engaging in physical games withincampus housing. Roller blades, skateboards, and bikes, whichmay be used for point-to-point transportation in designatedareas on campus, shall not be used for transport within campushousing. Such items must be carried or walked throughhallways and corridors.Sales and SolicitationAll persons are prohibited from engaging in commercialenterprises, sales, or solicitations in campus housing.Residents who encounter salespersons or solicitors in campushousing are encouraged to contact an RA, AC or CPS to escortthe person from the building.SmokingAll persons are prohibited from smoking within campushousing. All persons must smoke at least twenty (20) feetaway from all buildings (including porches and balconies) andextinguish butts in appropriate receptacles. (See also: “FireSafety” in Chapter Four.)WeaponsAll persons are prohibited from possessing weapons orhazardous materials while on campus. All persons areprohibited from brandishing or displaying any item as aweapon or using any item in a threatening manner. Legalfirearms and other weapons used for sport shall only be kepton campus at the CPS office with prior approval from theDirector of Residence Life. Please contact the office ofStudent Life for details.2012-2013 Residence Hall Handbook – Chapter 4: Your Personal Behavior 23

Chapter 5Safety and EmergenciesStaff On Call, Problem SituationsResidence Life operates an on-call system to ensure there arestaff members available to assist you after hours.• An RA is on duty from 7 p.m. until 7 a.m. onweeknights, from 7 p.m. on Friday until 7 a.m. onMonday, and 24-hours a day during Universityholidays (see “Staff Directory” at the end of thishandbook for phone numbers)• One Senior Administrator is on call 24 hours a dayduring the academic year.• One or more CPS officers are on duty for campus24 hours a day, year-round.Getting Help During Business HoursIn general, use the following procedure to obtain assistanceduring normal business hours.1. Contact your RA or another RA in your building.2. Contact your AC.3. Contact the Student Life Office at 503.352.2200.4. Contact CPS at 503.352.2230.Getting Help During Nights and WeekendsIn general, use the following procedure to obtain assistanceduring nights and weekends.1. Contact the On-Call RA on your side of campus:a. North Campus On-Call RA (for Burlingham,Gilbert, Vandervelden): 971.275.2028b. South Campus On-Call RA (for Clark,McCormick, Walter): 971.275.20272. Contact CPS at 503.352.2230 (ext. 2230).LockoutsResidents should carry their keys, Boxer ID key card, and locktheir doors at all times. Residence hall students receive three(3) free key-ins per semester. Additional key-ins are billed tothe student’s account at $5 per key-in. (See also the “Who ToCall” list at the end of this handbook.)Non-Emergency Maintenance &Facilities ConcernsContact your RA or AC for general non-emergencymaintenance concerns. For emergencies, such as floods or gasleaks, follow the procedure listed under “Utility Failure.”Safety & SecuritySafety and security on campus is a shared responsibilitybetween students and the University. The University providescertain security devices and services; students are responsiblefor making full use of these devices and services to protectthemselves and their property from injury or loss. Here aresome basic safety and security precautions that studentsshould always follow:• Always lock your doors. Keeping your doorlocked, even if you are just visiting down the hallor using the community bathroom is the simplestway to protect yourself and your property.• Use the peephole on your door before openingyour door. Do not open your door for strangersunless you are sure it is safe.• Be aware of who is on your floor and who is inyour building. If you see suspicious persons in thebuilding, contact a Housing and Residence Lifestaff member or CPS immediately. Do not allowstrangers to follow you into the residence halls.• Keep accurate records of your valuable property,including the make, model, serial number,purchase date, purchase price, and purchaselocation. (See also “Student’s Responsibility forProperty and Insurance” in Chapter Two.)• Mark valuable property with your name and/ordriver license state and number. CPS hasengraving tools to lend to students.• Purchase and use the most durable locks you canfor property like bikes and laptop computers.2012-2013 Residence Hall Handbook – Chapter 5: Safety and Emergencies 24

• Do not keep valuable property visible in your car.Store valuable property in your room, your trunk,or under seats.• Be aware of your surroundings. Take a friend withyou when you go to unfamiliar places or go placesat night. You may call CPS for an on campusescort.• Residents are advised to maintain their ownbattery-operated flashlight and minimal first-aidsupplies (small bandages for cuts and scrapes,disinfectant, etc.) in their room.• Shred any documents which contain personalinformation.Boxer Alerts Notification SystemPacific University offers an alert notification system poweredby e2Campus called “Boxer Alerts”. Boxer Alerts - poweredby e2Campus will send notifications to all registered mobilephones, Blackberries, wireless PDAs, pagers, smart or satellitephones, email addresses, and RSS feeds. Messages can also“pop up” to anyone using Google, Yahoo, or AOL as theirhome page.Residents are strongly encouraged to register. The Universitycan quickly send information critical to the campus directly toyou, such as campus emergencies, closings due to weather,etc. You can sign up for this service at: pacificu.edu/alerts.General Emergency InformationPacific University administrators use an extensive, welldocumentedemergency plan. The information in this sectionhas been adapted from Pacific University EmergencyProcedures Desk Reference. The best way to be prepared inthe event of an emergency is to know what to do ahead oftime.How to Report an EmergencyIf immediate police, fire, or emergency medical attention isneeded, contact 911 first, then contact CPS at 503.352.2230(ext. 2230). For all other University emergencies, contact CPSfirst.1. Stay calm and stay on the line; do not hang up untiltold to do so.2. Give your full name.3. Give your exact location. Be prepared to report yourbuilding’s street address:• Burlingham, 2111 University Ave.• Clark, 2140 University Ave.• Gilbert, 2015 University Ave.• McCormick, 2209 College Way• Walter, 2151 College Way• Vandervelden, 2033 University Ave.4. Explain the emergency to the dispatcher.5. Contact CPS at 503.352.2230 (ext. 2230) immediatelyafter calling for outside emergency assistance orinstruct someone else to do so. CPS will helpemergency personnel access your area and will helpcontrol other traffic on campus.Catastrophic Disaster AssemblyThe University has designated assembly areas in the event of acatastrophic disaster, for example, a very large earthquake orexplosion. If it is safe to go there, the area will be used forevacuation, triage, and recovery. Do not leave the assemblyarea until an all-clear is given by designated Universitypersonnel. It is crucial that everyone be accounted for shouldthe disaster require search and rescue operations.• Clark, Walter, and McCormick assemble at thefield behind Clark Hall, next to the Tennis Courts.• Vandervelden, Burlingham, and Gilbert assemblein the parking lot behind Gilbert Hall.Earthquakes1. If indoors: seek shelter from falling objects indoorways or near sturdy furniture, such as tables ordesks. Avoid areas where there is a large amount ofglass or heavy objects (e.g., windows, mirrors,bookcases, etc.). Do not leave until the shaking stops.2. If outdoors: seek an open area away from buildings,poles, and overhead wires. Do not leave until theshaking stops.3. After the initial shock, evacuate to open areas awayfrom buildings, poles, trees, and overhead wiring untilareas have been cleared for re-entry.4. Render assistance and follow directions given byUniversity and emergency personnel.5. Be prepared for aftershocks.Fire and ExplosionsAll persons are required by law to evacuate the building in theevent of a fire alarm, false alarm, or fire drill. All persons areprohibited from re-entering the building until an all-clear isgiven by an AC or CPS.1. Know the location of fire alarm pull stations, fireextinguishers, emergency exits, and fire escapes.2. Upon discovering a fire, pull the alarm immediately. Call911 as soon as you are reasonably safe and then contact2012-2013 Residence Hall Handbook – Chapter 5: Safety and Emergencies 25

CPS at 503.352.2230 (ext. 2230).3. Upon notice of a fire alarm, false alarm, or fire drill,evacuate the building to a safe outside location.• Do not attempt to use elevators under anycircumstance.• If there is heavy smoke, crawl along the floor to thenearest exit. Keep your nose and mouth covered witha cloth.• If it is not safe to leave your room because fire orsmoke is blocking your path, stay in your room. Donot attempt to jump out of any window higher thanground floor.• If you are trapped in your room, keep your doors andwindows closed because open windows may drawsmoke into the room. Shove wet towels, clothing orsheets underneath your door to prevent smoke fromentering.• Hang a sheet or other large cloth out your window tonotify emergency personnel that you are trapped. Ifpossible, contact CPS at 503.352.2230 (ext. 2230) toapprise them of your situation.4. Stay far away from the building— you could beinjured by falling glass or explosions. Stay clear of firelanes, roads, sidewalks, fire hoses, and emergencypersonnel so that they may work.5. Inform CPS or an AC of any injured, disabled, ortrapped persons of which you are aware.6. Remain for an accounting of all persons known to beinside. Do not re-enter the building until an all-clearsignal is given by an AC or CPS.Hazardous Materials1. If in a building: evacuate immediately.2. Confine the hazardous material by closing doors andwindows as you exit.3. If outside: keep others from entering or approachingwithin 500 feet of the hazardous material.4. Call 911, then call CPS at 503.352.2230 (ext. 2230).5. Do not leave the area until released by CPS oremergency personnel.6. Do not stand downwind from a spill or other hazardousmaterial.Medical Emergencies1. Do not move injured persons unless their lives arethreatened in their current position.2. Call 911, then call CPS at 503.352.2230 (ext. 2230).3. Stay calm and answer all questions.4. Stay with the injured party until assistance arrives.5. Do not leave the area until released by CPS, police, ormedical authorities.See also our guide for “Responding to a Health Emergency onCampus”, available at pacificu.edu/currentstudents/housing.Information for Sexual Assault SurvivorsIf you think you have experienced an unwanted sexualexperience, you are not alone and it is not your fault. Youmay be feeling a variety of emotions, ranging from feelingangry, scared, or even not feeling anything; all of this is anormal reaction to a very abnormal and scary experience. Youmay be confused about what your options are. Pleaseremember that, no matter what you do, there is no one correctway to handle this. You survived a very difficult situation andthat is the important thing. Whatever you choose to do, it isimportant to pay attention to what makes you feel safe.Below are just a few confidential resources. For moreinformation, visit: pacificu.edu/campuswellness/assault/index.cfm.• Campus Wellness Coordinator (JoselynePerry, Ph.D), 503-352-CARE (2273): TheWellness Coordinator is a University staff memberwho is specially trained to provide confidentialsupport, advocacy, and assistance in clarifyingyour options and in assisting you in utilizing youron-campus and off-campus resources. TheWellness Coordinator will work with you at yourcomfort level to figure out what options are bestfor you.• Student Counseling Center, 503-352-2191: Youcan utilize services at the counseling center for asfew or as many sessions as you like. Therapistscan provide you with confidential support toprocess and heal from this event, help you discussoptions, and provide referrals to other services.• Student Health Center, 503-352-2269: You canmake an appointment with the Student HealthCenter for help with emergency contraception,STD screening, and other health concerns relatingto the unwanted sexual experience. They alsoprovide referrals to other on-campus and offcampusservices as needed. Services arecompletely confidential.The following University resources will support your privacy,but cannot guarantee confidentiality amongst the universitystaff and faculty:• Associate Dean of Undergraduate Students, 503-352-2120 and Associate Dean of Graduate andProfessional Students, 503-352-2109: If the personwho is responsible is a student, faculty, or staffmember and you would like to make a report to theuniversity, you can contact either the Dean of2012-2013 Residence Hall Handbook – Chapter 5: Safety and Emergencies 26

Students or the Associate Dean of Students and eithera formal or an informal hearing process will begin.The Dean of Students or the Associate Dean ofStudents may talk to staff in Residence Life, faculty,or other departments as deemed appropriate. Pleasesee the Student Sexual Misconduct Policy for moreinformation.• CPS, 503-352-2230: You can report the incident toany CPS officer, regardless of if it happened oncampus or not. You have several options as to howmuch information you give to the CPS officers. Youcan give them both your name and the suspect’sname, your name but not the suspect’s name, or thesuspect’s name but not yours: in all of thesesituations, CPS will give the report to the AssociateDean and Dean of Students, as they do with allincidents involving students. The final option ismaking a completely anonymous report, where youdo not give them your name or the suspect’s. In thissituation, CPS would use the information for datacollection for the Annual Safety Report but for noother purpose. They will also give you referralinformation for on-campus and off-campus resources.CPS officers may talk to staff in other departments asdeemed appropriate.• Area Coordinator, 503-352-1554 (Ben Dictus) or503-352-1448 (Megan Hockert): You can talk toeither your Resident Assistant (RA) or the AreaCoordinator (AC) in your building. They will helpyou figure out your resources, determine if you wantto file an informal or formal report with theuniversity, and your options for housing if you do notfeel safe in your room. RAs are required to tell theAC about the incident and so the information will bedisclosed within Residence Life/Student Life asdeemed appropriate.The following are a few of the local Off Campusresources for those who have had an unwanted sexualexperience:• Sexual Assault Resource Center’s (SARC) 24 hourcrisis line, 503-640-5311: SARC provides 24 hoursupport, advocacy, referral information, crisiscounseling, and information. They also providehospital advocacy within Washington andMultnomah Counties. Their services are confidentialand advocates can help you determine the best optionfor you.• Police Department, 911 or 503-629-0111 (nonemergencydispatch for all of WashingtonCounty): If you are injured and need policeassistance, you can call 911. If it is a non-emergencysituation and you decide you would like to file areport with the police about the unwanted sexualexperience, you can call the non-emergency dispatchnumber. The legal process can be lengthy anddifficult, so you may find that you need additionalemotional support during this process.• Hospital (Providence Saint Vincent’s Hospital9205 SW Barnes Road Portland (off Hwy 26), 503-216-1234): You may consider going to the hospitalfor a few reasons: If you decide you would either liketo press legal charges or if you have been injured andneed medical attention. Saint Vincent’s Hospital isthe closest emergency room that is staffed with aSexual Assault Nurse Examiner, who are speciallytrained to provide care and evidence collection forvictims of sexual assault. You can receive medicalattention and choose to have evidence collected ifyou wish. You can also choose to have evidencecollected but not given to the police until you decideif you would like to pursue legal charges. Also, youcan request to have an advocate with you.• National Sexual Assault Hotline, 1-800-656-4673Anonymous crisis support for victims of sexualassault, their friends, and families.To read the University’s Sexual Misconduct policy, go to:pacificu.edu/studentlife/handbook/sexual_misconduct.cfm.Severe Emotional StressSevere emotional stress may include feeling suicidal or resultfrom experiencing assault or violent crime. If you or a friendis experiencing difficulty, please contact the CounselingCenter or a Housing and Residence Life staff member. Theyare trained to help. Phone numbers are printed in the “StaffDirectory.” Additional resources for those in crisis, theirfriends, and family are listed below.Additional Wellness Resources• Washington County Crisis Line (503-291-9111)If you or someone close to you is experiencing amental health crisis and need to speak to someoneimmediately. Available 24 hours/day.• National Suicide Crisis Line (1-800-784-2433)If you or someone close to you is depressed orsuicidal you can speak to someone immediately.Available 24 hours/day.• Portland Women’s Crisis Line (503-235-5333)Resources and support for survivors of domesticand sexual violence. Available 24 hours/day.2012-2013 Residence Hall Handbook – Chapter 5: Safety and Emergencies 27

• Oregon AIDS Hotline (800-777-2437)Get answers to questions about AIDS and learnabout local resources available to you.• Gay, Lesbian, Bisexual & TransgenderNational Hotline (888-843-4564)Provides peer-counseling, as well as factualinformation and local resources for the GLBTcommunity and those with questions about sexualorientation and/or gender identity.Suspicious or Violent Behavior1. Do not take unnecessary chances.2. Notify police at 911.3. Notify CPS at 503.352.2230 (ext. 2230).4. Remain available in a safe place to answer questions.Active Shooter SituationAn “Active Shooter” is defined as one or more subjects whoparticipate in a random or systematic shooting spree,demonstrating their intent to continuously harm others. Theoverriding objective appears to be that of inflicting seriousbodily injury/death rather than other criminal conduct. Thesesituations are dynamic and evolve rapidly, demandingimmediate deployment of law enforcement resources to stopthe shooting and mitigate harm to innocent victims (from the“Crisis Management Ball State University Webpage”).The following are steps you can take if you are alerted to anactive shooter situation or hear shots fired when you arewithin campus housing. Keep in mind that you should alwaysnotify the police department by calling 911 as soon as it is safeto do so.If You Hear Shots When You are in a Bedroomor Apartment1. If you are inside a bedroom or apartment, stay whereyou are. If possible lock the door, cover windows, turnoff all lights, silence cell phones and stay quiet. Spreadout and take cover.2. If the door does not lock attempt to barricade the doorwith heavy objects in the room such as a desk, shelfetc.3. Depending on the location of the gunman, call 911 andreport an active shooter in the building. If the gunmanis close to the room you are in do not call 911; stayquiet.4. When Police Officers arrive on scene and make entryinto the bedroom or apartment you are in do not makeany sudden moves or actions. Remain calm, put yourhands up so that the officers can see your hands andthey know you are not a threat to them. Be ready toshare as much information with them as possible as faras the description of the shooter, weapons, directionlast seen heading, etc.5. Do not leave the bedroom or apartment until you havebeen given the all clear by either a police officer ordepartment head.If You Hear Shots When You are in a Hallway orLounge1. Attempt to gain access to a bedroom or office prior tothem being locked and barricaded.2. If you can not get into a secure location you need tofind the nearest exit and get out of the building as fastas possible. Do not spend too much time trying tolocate a bedroom or office as time is valuable. Whenoutside of the building find the fastest way off ofcampus and take cover as soon as you are safely out ofthe building and away from the incident. You can findcover by hiding behind a car, brick walls, large treesetc.3. Call 911 and report with as much information aspossible.If You Hear Shots When Outside of a Building1. Look for police cars on or near campus, move towardthem quickly with your hands on top of your head anddo exactly what the police tell you to do. If there areno police cars near you, find the closest and safestroute away from the building and get to a locationwhere you can find cover.2. Call 911 and report with as much information aspossible.If You are Confronted by a Gunman• If the gunman enters the room that you are in or whileyou are looking for a safe exit the gunman confrontsyou please consider the following options.• Listen to what the gunman says, do not do anything toprovoke or alarm the gunman. Put your arms up sothat you do not present a threat to the gunman. At thispoint it is up to you to do what you feel is necessaryto help save your life and the life of others aroundyou.• If the gunman starts shooting, please think about thefollowing as common responses and be aware that atthis point the decision is up to you as to how you aregoing to proceed. You can stay where you are, takecover where possible, and hope that you are not hitwhile the gunman is shooting. You have the option ofrunning to the nearest exit. It is recommended that ifyou do this, you run in a zigzag pattern as it will beharder for the shooter to hit you if they are going tofire toward you. Another option, as a last resort,2012-2013 Residence Hall Handbook – Chapter 5: Safety and Emergencies 28

would be to attack the gunman. Be aware of yoursurroundings from the very beginning of the incident,if you find something that you could use to assist inthe attack of a gunman should they start attacking theroom you are in be sure to know the location and howto use it. Be aware that attacking the gunman is themost dangerous option and should only be consideredas a last resort.• A gunman will most likely not expect to be attacked bya person or persons when entering a room. Anychoice that you make may end with some negativeconsequences.It is important to know that the topics discussed in this sectionare general information. There is a more specific plan theUniversity has put together with the help of local lawenforcement agencies to deal with an active shooter oncampus. The purpose of this section is to give you the toolsthat may increase your chances of surviving an active shooterincident at our University. It is the hope of the University thatby understanding this document, and thinking about your ownpersonal response you will be able to survive any activeshooter scenario. See the University’s “Active Shooter Tips”document, found at pacificu.edu/cps for a more complete listof protocols.TheftContact CPS as soon as you are aware that property has beenstolen. If you need or would like a police report, ask the CPSofficer and he will also dispatch a Forest Grove police officerto write a report for you. Some insurance companies will onlyaccept police reports from government law enforcementagencies. See also “Student’s Responsibility for Property andInsurance.”Utility Failure1. If others have already notified University personnel ofthe failure, remain calm and await instructions fromUniversity personnel.2. Upon discovery of a utility failure or flood duringnormal business hours, notify an AC or call FacilitiesManagement at 503.352.2213 (ext. 2213); after hours,notify CPS at 503.352.2230 (ext. 2230).3. Turn off electrical equipment and do not reactivate ituntil power has been completely restored. Use onlybattery-operated sources of light. Do not use candles orother open flames.4. For plumbing, flooding, gas leaks, or ventilationproblems, evacuate the area and do not re-enter untilan all-clear signal is given.2012-2013 Residence Hall Handbook – Chapter 5: Safety and Emergencies 29

Appendix IHousing Policy and ProjectProposal ProcessThrough the student governance organization, Residence Hall Association (RHA), students may investigate and proposeprojects and policy changes which impact on-campus housing. Students interested in proposing such initiatives areencouraged to contact RHA for details on this process by emailing RHA’s advisor, Lindsey Blem, atlindseyb@pacificu.edu.A key component to the proposal process is the On-Campus Housing Initiative Proposal Form. The purpose of thisdocument is to give students a starting point to make a request for a potential project in the Residence Halls and can bepicked up from the RHA Office, UC 105.RHA will review and make recommendations within 15 school days of receiving the proposal. An RHA member will sendcorrespondence to the student’s Pacific University e-mail account. Requests will only be accepted mid-September throughthe end of March.Using the form, applicants will outline the location, scope, costs, funding sources, impact on students and staff, benefits,and timeline of the project. Questions that will need to be addressed include:1. How will this program be sustained after you leave PU?2. How will the proposal impact University staff responsibilities or budgets?3. How does your proposal impact the students of the residence hall you are targeting?4. If your proposal is accepted, how will you educate the impacted student population about your project?5. How does your proposed program benefit PU?6. What is your proposed timeline?Applicants will also give copies of the proposal to Housing, Residence Life and Facilities so that they can provide RHAwith feedback. After reviewing the applications and departmental input, RHA will make a decision as to whether or notthe proposed idea is viable and in the best interests of students.Forms are available in the RHA office (UC 105) and Student Life.2012-2013 Residence Hall Handbook – Appendix I: RHA Housing Proposal 30

Appendix IIWho to CallThis list is provided to help you find the quickest and most appropriate avenue to resolve your problem. Of course, youcan always contact your AC for any concern you have. If you don’t see your problem or concern listed, follow thesections marked “Getting Help” under “Staff On Call” at the beginning of Chapter 5.Facilities ProblemsGeneral Maintenance Concerns• Contact your RA or AC.Cable TV or Telephone• During normal business hours: Call Comcast at503.572.9949.Ethernet/Internet Problems• Contact TIC at 503.352.1500 orhelp@pacificu.edu.Flooding, Facility Emergency• During normal business hours: Contact Facilitiesat 503.352.2213.• During nights and weekends: Contact CPS at503.352.2230.Laundry Machines• Follow instructions posted in your laundry room.• Contact your AC.Vending Machines• Call the number posted on the machine.Boxer Cards, Lockouts, KeysBoxer Card (lost, broken)• Contact CPS at 503.352.2230 immediately.• Contact your AC.Locked out of Room• During normal business hours: Contact CPS at503.352.2230.• During nights and weekends: Contact the On-CallRA.Keys (lost, stolen, broken)• Contact your RA, AC or the On-Call RA for spareor replacement.Keys (stuck in a lock)• During normal business hours: Contact Facilitiesat 503.352.2213.• During nights and weekends: Contact the On-CallRA.2012-2013 Residence Hall Handbook – Appendix II: Who to Call 31

Appendix IIISchedule of Fines and FeesThe schedule below enumerates certain standard fees and fines that may be assessed concurrent to, separate from, or without a finding from the University’s conductprocess. The schedule is not exhaustive because any violation of University rules or regulations may incur charges for restitution of damages and is subject todisciplinary action, which may include fines as a sanction.Item or InfractionFine/FeeAlarmed Exit Door (improper use) $100.00Alterations/Bed bunking (unapproved in room or unit)Bed Bunking/Alterations (approved)Bicycles (inappropriate storage)Cleaning (including extra cleaning upon checkout and bodily fluids)Check-in/Check-out (improper)Community Billingup to $100.00 + repair costs$25.00 after 1st free$25.00/day$25.00/hour ($25.00 minimum)$50.00/instanceminimum $5.00/residentContract Buy-Out Fee (Housing approval required) up to $500.00Early Arrival/Late Stay/Holiday Housing$50.00/day, or as specified in HousingnotificationsFire Equipment (tampering/false alarm) from $250.00 to $500.00Furniture (improper storage/usage or removal from common area)Garbage/Recycling (improper dumping)Housing and Residence Life Administrative Charge$25.00/day$25.00 + any additional cleaning$25.00 per instanceKey Re-Core (any building) $175.00Mattress (replacement for stains/damage) $200.00Boxer ID Card (contact CPS for replacement)Lockouts$10.00 1st instance / $25 2ndinstance$5.00/instance after 3 “free” limitNoise (24-hour quiet during finals)$25.00 1st instance / $50.00 2ndinstancePersonal Items (left in hallway, common area, balcony)$25.00/residentPets (unapproved)$50.00/dayProhibited Items (appliances, decorations, toilet bowl cleaners, etc.)$25.00/day/resident + any additionaldamagesRoom Numbers or Door Peephole (covered/altered/)$25.00/residentSpace Heater (if checked out and not returned) up to $100.00Unauthorized Room Change$100.00/residentPLEASE NOTE: Certain fees may increase mid-year if the cost of materials increases.2012-2013 Residence Hall Handbook – Appendix III: Schedule of Fines and Fees 32

Appendix IVInstructions for a Life-ThreateningEmergency• Call 911. Stay calm and stay on the line.• Give your full name.• Give your exact location. Be prepared to report your building’s street address:• Burlingham: 2111 University Ave.• Clark: 2140 University Ave.• Gilbert: 2015 University Ave.• McCormick: 2209 College Way• Vandervelden: 2033 University Ave.• Walter: 2151 College Way• Explain the emergency to the dispatcher.• Contact CPS at ext. 2230 immediately after calling for outside emergency assistance. CPS will help direct emergencypersonnel to your area upon arrival and will help control other traffic on campus.For all other emergencies, use the procedures in this book.2012-2013 Residence Hall Handbook – Appendix IV: Life-Threatening Emergencies 33

Appendix VStaff DirectoryHousing & Residence LifeStudent Life Office, UC.........................studentlife@pacificu.edu............503.352.2200Ryan Aiello, Director of Residence Life .......aiello@pacificu.edu............................503.352.2181Lisa Geraci, Director of Housing...................geracil@pacificu.edu..........................503.352.2821Jean Flory, Housing Specialist.......................jeanflory@pacificu.edu......................503.352.3158Lindsey Blem, Program Coordinator.............lindseyb@pacificu.edu.......................503.352.2045Burlingham HallMegan Hockert, AC............................... mahocker@pacificu.edu............ 503.352.1448Megan Reynolds, Senior RA ..................... 104D...........megan3242@pacificu.eduLaurel Zimmer, RA........................................209A...........lzimmer@pacificu.eduKathryn Sampson, RA ...................................309A...........samp8102@pacificu.eduChris Mikulic, RA..........................................409A...........miku5897@pacificu.eduClark HallBen Dictus, AC...................................... bendictus@pacificu.edu............ 503.352.1554Mellissa Wilson, RA......................................117...........mellissawilson@pacificu.eduLiz Quimby, Senior RA .................................125...........quim4940@pacificu.eduFranklin Howard, RA.....................................209...........howa4008@pacificu.eduRoss Archer, RA ............................................221...........arch7422@pacificu.eduEmilee Buchanan, RA....................................301...........buch5550@pacificu.eduKayla Williams, RA.......................................322...........will3554@pacificu.eduGilbert HallBen Dictus, AC...................................... bendictus@pacificu.edu............ 503.352.1554Jen Koch, Senior RA......................................107B...........koch0918@pacificu.eduDakota Davison, RA ......................................207B...........ddavison@pacificu.eduCamay Tabisola, RA......................................307B...........camay_tabi@pacificu.eduRemington Steele, RA ...................................407B...........stee1251@pacificu.eduMcCormick HallBen Dictus, AC...................................... bendictus@pacificu.edu............ 503.352.1554Truc Tran, RA................................................119...........tran2597@Pacificu.eduRyan Beck, Senior RA...................................208...........beck3494@pacificu.eduLincoln Weaver, RA ......................................311...........weav3259@pacificu.eduLucy Lawrence, RA.......................................420...........lucylawrence@pacificu.eduWalter HallMegan Hockert, AC............................... mahocker@pacificu.edu............ 503.352.1448Justin Redona, RA .........................................124...........justinredona@pacificu.eduMichael Henderson, RA (Fall).......................139...........hend2691@pacificu.eduAaron Cochrane, Senior RA (Spring)............139...........aaronc@pacificu.eduAlexandrea Yoong, RA..................................209...........yoon2725@pacificu.eduBlake Richards, RA .......................................228...........rich9260@pacificu.eduKathryn Onley, RA ........................................240...........onle7619@Pacificu.eduMarlowe Emmons, RA ..................................309...........emmo3069@pacificu.eduStephen Black, RA.........................................328...........blacks2560@pacificu.eduRachel Moore, RA .........................................335...........rachel.moore@pacificu.eduQuick GlancePhone ListCPS (Campus Public Safety)On-Call RAs:..............503.352.2230North Campus On-Call Phonefor Burlingham, Gilbert, Vandervelden............971.275.2028South Campus On-Call Phonefor Clark, McCormick, Walter............971.275.2027Student Life ....................... 503.352.2200Business Office .................. 503.352.2071Counseling Center............. 503.352.2191–Wellness Coordinator....... 503.352.CARE(2273)Health Center .................... 503.352.2269LSS ..................................... 503.352.2171(Learning Support Services)PIC...................................... 503.352.3174(Pacific Information Center)TIC .............................................. 503.352.1500(Technology Information Center)Vandervelden CourtMegan Hockert, AC............................... mahocker@pacificu.edu............. 503.352.14482012-2013 Residence Hall Handbook – Appendix V: Staff Directory 34