Mohsin Annual Report-Final 1-91:Layout 1.qxd - Siemens Pakistan

Directors’ Report 15The Code of Corporate Governance which was implemented through the Listing Regulations ofKarachi, Lahore and Islamabad Stock Exchanges has been adopted by the Board in its true essence. TheBoard is pleased to inform that there has been no departure from the best practices of CorporateGovernance as detailed in the Listing Regulations. The Board has also issued the 'Statement ofCompliance with the Best Practices of Code of Corporate Governance' which has been reviewed by thestatutory auditors of the Company and a satisfactory report has been issued by them in this regard.The Board has implemented a suitably designed and sound accounting and internal control systemwhich is subject to continuous review by internal and group auditors for evaluations and improvements,if any. The Board has formulated all the significant policies and any amendment or revision in such policiesis also approved by it. Latest IT controls are also in place to ensure Company's electronic data security.The Audit Committee after reviewing the financial statements of the Company for the year endedSeptember 30, 2007 has confirmed that financial statements present fairly its state of affairs, the resultof its operations, cash flows and changes in equity of the Company. The Company has maintained properstatutory and accounting records and the Company's record retention policy meets the corporate andtax law requirements. All the statutory payments on account of taxes, duties, levies and charges havebeen made by the Company.The Audit Committee further endorses that all applicable International Financial Reporting Standardswere properly followed and disclosure requirements of the Fourth Schedule to the CompaniesOrdinance, 1984 have been complied with. Further, appropriate accounting policies have been consistentlyapplied on a going concern basis, except for change in accounting policy for Goodwill as disclosedin note 3.5.2 to the financial statements. The accounting estimates, wherever made, are based on reasonableand prudent judgment. There are no significant doubts upon the Company's ability to continueas a going concern.All Directors including the Chief Executive Officer, Chief Financial Officer, and Executives of theCompany were delivered written notices by the Company Secretary to immediately inform in writing anytrading in the Company's shares by themselves or by their spouses and to deliver a written record of theprice, number of shares and form of share certificates within 4 days of such transaction to the CompanySecretary. However, no trading was done by these persons or their spouses during the year.Investor relationsThe Company encourages active participation of its shareholders in all general meetings. For that purpose,notices of the meetings alongwith agenda items are dispatched to the shareholders atleast 21 calendardays before date of the meetings in addition to their publication in leading Urdu and English newspapers of Karachi, Lahore and Islamabad. The Board has taken adequate measures to ensure that comprehensivefinancial information is provided to the shareholders in the quarterly, half yearly and annualreports and in the general meetings. Investor related information is also published by the Company onits website. Queries of the shareholders are taken up with utmost care and prompt replies are delivered.Responsibility for financial reporting and corporate complianceThe Chief Executive Officer and Chief Financial Officer have presented the financial statements of theCompany duly endorsed under their respective signatures as acknowledgement of their responsibility forthe true and fair presentation of these financial statements and its compliance with regulatory frameworkfor consideration and approval of the Board.The Company determined a closed period prior to each Board meeting during which no Director,Chief Executive Officer, Chief Financial Officer or Executive was allowed directly or indirectly to deal inshares of the Company.