Less than Full Time Training Policy - KSS Deanery

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Where trainees are not currently working within the grade and specialty, they willbe expected to secure a full time post in open competition before they can beconsidered for an LTFT Training placement. As part of the full time trainingrecruitment process, trainees will be asked to specify if they wish to train less thanfull time. However, trainees will not be expected to discuss their wish to train lessthan full time as part of the recruitment process, as such dialogue would occurfollowing confirmation of an offer of allocation to a full time placement. This isimportant in order to ensure that the recruitment process remains free frompotential bias. Trainees will need to apply separately to the individual deanerywhere they are appointed for an LTFT application.The Application and Approval Flowchart (Appendix A) outlines the applicationand approval process for LTFT Training from initial enquiry to starting in an LTFTTraining placement. Contact details are provided in section 13.5.1Foundation Programme TrainingDoctors who need to train less than full time must compete for entry intoFoundation Training on an equal basis with other applicants. They will alsoneed to achieve the competences as well as the equivalent of two years wholetime experience to meet the UK requirements for all Foundation Programmetrainees. NB: Please note that this document applies only to those SouthThames Foundation School (STFS) foundation doctors based in KSS Deanerylocal education providers. STFS foundation doctors, based in LondonDeanery local education providers, are required to follow a separate process.Foundation doctors, who are unclear as to which process they should follow,should contact STFS for advice.5.2 Specialty Training (including higher specialty)Specialty Training is competency based so trainees may completeprogrammes at different timescales. This will apply regardless of whether thetrainee is full time or training in a less than full time training placement but theLTFT trainee will need to be clear about the anticipated timescale forcompletion on the basis of completing the training on a less than full timebasis.With effect from 12 July 2010, KSS Deanery will manage the LTFT Trainingadministration process for NEW higher specialty trainees and SpRs who arelocated in a KSS Trust, as well as those trainees who wish to extend theircurrent LTFT Training arrangements. From 1 April 2011, the scope ofmanagement will include all current LTFT trainees at higher specialty level.At present, the existing arrangements remain unchanged for full time KSStrainees, so the majority of higher specialty trainees continue to be managedby London Deanery on behalf of KSS Deanery. However, KSS has embarkedon a transitional phase of trainee management for higher specialty trainees inKSS and some specialties are already KSS managed. For further guidance,trainees are advised to liaise with their Training Programme Director.5.3 LTFT Training in General PracticeThe KSS Deanery GP Department is involved in the approval process forrelevant trainees. GP trainees across all GP training grades should contacttheir local GP Training Programme Director for advice and guidance. For GPposts in hospitals, the GP Department of KSS Deanery will continue to beKSS Less Than Full Time Training Policy.doc Page 6 of 15
involved in the GP LTFT Training approval process for GP trainees whilst theyare in their hospital placements (ST1 and ST2).The GP Department handles GP Training applications at ST3 (GP Registrars)direct. The GP Department website includes contact email details for KSS GPProgramme Directors at: http://www.kssdeanery.org/generalpractice/programme-directors.Any further queries can be directed to the GPTraining Recruitment Manager. Please refer to section 13 for further GPDepartment LTFT Training contact details.5.3.1 MRCGPIn accordance with (COGPED Guidance on less than full-time training forgeneral practice, May 2008), trainees working less than full time need toensure they do their MRCGP workplace based assessments at the samefrequency during their training as full time trainees. This is particularlyrelevant to most of the work placed based assessments (WPBA), with theexception of some (e.g. PSQ) as the review and assessment schedule is notconsidered and collected on a pro rata basis. Full details are beyond thescope of this guidance and information is available on the RCGP website at:http://www.rcgp-curriculum.org.uk/nmrcgp/less_than_full_time_trainees.aspx5.4 Application and Approval TimelinesThe Department of Health (DH) recommend that the LTFT Training applicationand approval process is completed within three months from application tocompletion of approval. The Application and Approval Flowchart (AppendixA) shows the stages of the process, including an approximate timeline forcompletion of the process. This relies upon the trainee being proactive insecuring completion of the various forms and other documentation and followupactions as required.6 Approval6.1 LTFT Training Funding ApprovalSlot shares are subject to funding availability and written funding approval isrequired from the Deanery before these placements can go ahead. Wheneligibility confirmation for LTFT Training is sent to the trainee, it indicates that thetrainee will need to commence on the start date specified. In order to managethe scheme and the available funds, it is essential that the trainee informs theDeanery if the anticipated start date needs to be modified. Where there arefunding implications, this enables other trainees to benefit in the event that LTFTTraining is no longer required.6.2 LTFT Training Educational ApprovalSince 1 December 2007, in conjunction with Royal Colleges/Faculties, Deanerieshave responsibility for ensuring that all LTFT Training of any kind is undertaken inprospectively approved posts and programmes and, which meet the statutoryrequirements of the General and Specialist Medical Practice (Education, Trainingand Qualifications) Order 2003 and the requirements of the FoundationProgramme Curriculum. Whilst KSS Deanery is unable to fund supernumeraryplacements, it is possible that some supernumerary arrangements will still existwithin the scheme for a protected period up to 2011 but not beyond. Doctorsworking in supernumerary LTFT Training posts must therefore apply foreducational approval from the Deanery by completing the Educational ApprovalForm. For hospital posts, the KSS form requires completion by the SpecialityTraining Programme Director or nominated Specialty School representative. GPKSS Less Than Full Time Training Policy.doc Page 7 of 15
Page 1 and 2: KSS DeaneryLess than Full Time Trai
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Page 5: To avoid missing valuable education
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Less than Full Time Training Policy - KSS Deanery

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