Less than Full Time Training Policy - KSS Deanery

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Category 1Those doctors in training with:• disability or ill health (this may include those on in vitro fertilityprogrammes)• responsibility for caring (men and women) for children• responsibility for caring for ill/disabled partner, relative or other dependant.These result in the individual doctor or dentist being professionallydisadvantaged by circumstances, and less able to fulfil their potential on a fulltimerather than on a part-time basis.Category 2Those doctors in training with:• unique opportunities for their own personal/professional development, forexample training for national/international sporting events, or short term• extraordinary responsibility, for example a national committee• religious commitment – involving training for a particular religious rolewhich requires a specific amount of time commitment• non-medical professional development such as management courses, lawcourses, fine arts courses or diploma in complementary therapies.• Other well-founded reasons may be considered but it would be dependenton the particular situation and the needs of the specialty in which theindividual was training.Category 1 applicants have priority and deaneries will support allCategory 1 applicants, subject to available funds and training capacity.Access to Category 2 is dependent on individual circumstances and theavailability of funding. Where an application is refused by the deanery theapplicant has a right of appeal.All requests for LTFT training will be treated positively. However, the overalltraining capacity of a training programme and service commitment will have tobe taken into consideration. Trainees may train less than full time from theoutset or transfer from full-time to LTFT (and back again if required). Returnof trainees to full-time training, should this be required, will be facilitated butwill depend upon the availability of training capacity and funding. There maybe a delay in transferring back to full-time training. Access to LTFT training isresource limited. Whilst accepting that there is no automatic right to LTFTtraining, provisions should be made for those who meet the criteria. Deaneryfunding provides the educational component of the basic salary, and bandingarrangements are the responsibility of the employer. These fundingarrangements are intended to avoid financial disincentives for employers. Theavailability of LTFT training is ultimately dependent on available funding fromboth the deanery and NHS employers; however, where possible, appropriatemeasures should be taken to facilitate access.KSS Less Than Full Time Training Policy.doc Page 4 of 15
To avoid missing valuable educational opportunities, the trainee is alsoencouraged to be as flexible about their working pattern as is reasonablypracticable, which may involve the need to work full-time for a time limitedperiod,subject to negotiation.N.B. Clinical research should be accommodated within the trainingprogramme by negotiation with the programme director/regional adviser.Clinical research is NOT considered a reason to seek LTFT training; only inexceptional circumstances would research be considered a reason for trainingless than full time. Research should be accommodated within the ordinarytraining programme. By working with the programme directors, all doctors anddentists both full-time and those working flexibly should be enabled to pursueresearch as part of their normal training.Trainees will not normally be permitted to engage in any other paidemployment whilst undertaking LTFT Training. If in doubt, the trainee shouldraise the issue with the LTFT Training Adviser at email:lessthanfulltimetraining@kssdeanery.ac.uk4.2 Short Term LTFT TrainingThe Deanery recognises that it may be necessary to support trainees forwhom there is a short term need to train less than full time. In such cases, theDeanery will encourage best practice and recommend that the employer takereasonable steps to accommodate such arrangements at local level, with theoption of reduced sessions in a full time post if the situation needs to beextended longer than anticipated.4.3 Eligibility ApplicationThe trainee will need to complete an LTFT Training Application Form toassess their eligibility to access LTFT Training. The form requires the traineeto specify which of the three criteria applies (See 4.1), and to return thecompleted form to the Deanery in good time. Trainees should aim to submitcompleted applications around 4-6 months prior to the preferred start date andit is possible that the approval will be declined if the form is submitted laterthan one month before this start date.4.4 Eligibility ConfirmationThe trainee will receive an Eligibility Confirmation Letter once the Deanery hasdeemed the trainee eligible. This letter does not constitute approval for thetrainee to commence in a LTFT Training post, as this requires completion offurther documentation.4.5 Assistance with Completion of LTFT Training FormsThe Deanery website at: www.kssdeanery.ac.uk includes a section on LTFTTraining, including contact details for colleagues who may be able to assisttrainees with completion of the various forms. An LTFT Trainee ApplicantGuide can also be downloaded from the Deanery website and this isspecifically aimed at providing step by step guidance for LTFT traineeapplicants to follow in order to secure approval.5. Application ProcedureTo apply for LTFT Training, trainees should download and submit an LTFTTraining Application Form from the KSS Deanery website, which will enable theLTFT Training Team to assess eligibility for LTFT Training.KSS Less Than Full Time Training Policy.doc Page 5 of 15
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Less than Full Time Training Policy - KSS Deanery

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